Manu Yantralaya

Pvt. Ltd.

Energy Management System

Manual

Rev 0
01/09/14
Issue 1
01/09/14
Page 1 of 35

Energy
Management
System Manual

Manu Yantralaya Pvt. Ltd.

F-701,702 Sitapura Industrial Area, Jaipur 302022 (Raj) India
Tel : +91 141 2771412, 3278283 Fax : +91 141 2771410
E-mail : a.banthia@manujaipur.com
Web Site : www.manujaipur.com

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Energy Management System

Manual

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Page 2 of 35

Foreword
1. This manual describes the
adopted by this organisation

Energy

Management

System

as

2. This manual is prepared in accordance with the requirements of ISO

50001: 2011 standard.
3. The system in accordance to the above referred standard is prepared for
the entire Energy Management System of the organisation.
4. The various sections of this manual define the way in which the company
addresses each clause of the standard.
5. This manual is the property of our organization and is a controlled
document.
6. It may not be reproduced, either in part or full, without prior written
permission of the company.
7. For hard copies, stamp in red ink by controlling authority is treated as
evidence of control.

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Energy Management System

Manual

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Table of Contents
Section
No.
EnMS-I
EnMS-II
EnMS-III
EnMS-IV
EnMS-V
EnMS-VI
EnMS-VII
EnMS-VIII
EnMS-IX
EnMS-4.1
EnMS-4.2
EnMS-4.2
EnMS-4.2
EnMS-4.3
EnMS-4.4
EnMS-4.4
EnMS-4.4
EnMS-4.4
EnMS-4.4
EnMS-4.4
EnMS-4.4
EnMS-4.5
EnMS-4.5
EnMS-4.5
EnMS-4.5
EnMS-4.5
EnMS-4.5
EnMS-4.5
EnMS-4.5
EnMS-4.5
EnMS-4.5
EnMS-4.6
EnMS-4.6
EnMS-4.6
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Description
Cover Page
Foreword
Table of Contents
Introduction
Process Chart
Declaration & Scope
Amendment Record
Distribution & Abbreviation List
List of Procedures
General Requirements
Management Responsibility
Top Management
Management Representative
Energy Policy
Energy Planning
General
Legal
requirements
and
other
requirements
Energy Review
Energy baseline
Energy Performance Indicators
Energy Objectives , Energy targets and
energy action management plan
Implementation and Operation
General
Competence , training and awareness
Communication
Documentation
Documentation requirements
Control of Documents
Operational control
Design
Procurement of energy services ,
products, equipments and energy
Checking
Monitoring, measurement and analysis
Evaluation of compliance with legal
requirements and other requirements
MR
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ISO
50001
Clause
4.1
4.2
4.2.1
4.2.2
4.3
4.4
4.4.1

Page
No.
1
2
3-4
5
6
7
8
9
10
11
12
12
13
14
15
16

4.4.2

16

4.4.3
4.4.4
4.4.5

17
18
19

4.4.6

20

4.5
4.5.1
4.5.2
4.5.3
4.5.4
4.5.4.1
4.5.4.2
4.5.5
4.5.6

21
21
22
23
24
24
25
26
27

4.5.7

28

4.6
4.6.1

29
29
30

4.6.2
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EnMS-4.6
EnMS-4.6
EnMS-4.6
EnMS-4.7
EnMS-4.5
EnMS -4.7
EnMS -4.7

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Energy Management System

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Internal audit of the EnMS

Nonconformities, correction, corrective
action and preventive action
Control of records
Management review
General
Input to management review
Output to management review

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4.6.3

31

4.6.4

32

4.6.5
4.7
4.7.1
4.7.2
4.7.3

33
34
34
34
35

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INTRODUCTION :
Company Profile & Important Details
Establishment

2007

Contact Person

Mr. Mahendra Banthia, MD

Weekly Off Day

Sunday

SSI Registration No.

080121205515

T.I.N.

8551653324

Export Import No.

1399008331

Connected Load

850 KVA

Major Customers

SKF, NBC, NRB, TATA, CMSP-USA, TOHO,

SKF-Indonesia, FAG-UK,NSK,NACHI

ECC No.

AACCM0082FXM002

Generator Capacity

380 KVA and 625 KVA

ESI Registration No.

15000168960000500

PF Registration No.

RJ14_13605

Factory Registration No.

RJ28712

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Energy Management System

Manual

Process Chart :

Pre Riveted Cage

RAW MATERIAL

BLANKING

STORAGE

INSPECTION
& PACKING

TRANSFER LINE

TUMBLING

OILING

PRE BENDING

50% FEMALE CAGES

(RUST PREVENTIVE)

MALE
CAGES

RIVET
INSERTION

POCKETING

PIERCING

ORIENTATION

TUMBLING

50%

Dust Shield - On Transfer Press

(In House)
TRANSFER LINE

STORAGE

BLANKING
& NOTCHING

PRE BENDING

INSPECTION
& PACKING

OILING
(RUST PREVENTIVE OIL)

CURLING

VISUAL INSPECTION
& ORIENTATION

ZINC
PASSIVATION

NO

ZINC PASSIVATION

RAW MATERIAL

YES

(Sub Contrator)

Seal Insert - Washer

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RAW MATERIAL

BLANKING

TUMBLING

STORAGE

INSPECTION
& PACKING

OILING
(Rust preventive)

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Energy Management System

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SCOPE AND BOUNDARIES:

This Energy Management System Manual aims at ensuring

compliance to the requirements of ISO 50001: 2011 at the manufacturing
site situated at F-701,702 Sitapura Industrial Area, Jaipur.
The scope covers all the activities carried out in the physical boundary at
this site.

Scope of Registration :
Manufacturing and Supply of Sheet Metal Components

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Energy Management System

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Amendment Record
Issue No. 1
Section
No.

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Title & Details of Revision

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Energy Management System

Manual
List of Abbreviations

Abbreviated
Name
CFT
CP
ECN
EnMP
EnMS
EnSP
FM
FMEA
IPC
IQA
MR
NC
OCP
PO
PR
QA
SI
SPC
SR
WI
EnPIs

Expanded Name
Cross Functional Team
Control Plan
Engineering Change Note
Energy Management Program
Energy Management System
Energy System Procedure
Factory Manager
Failure Mode & Effect Analysis
Interested Party Concern
Internal Quality Audit
Management Representative
Non-conformity
Operational Control Procedure
Purchase Order
Primary Responsibility
Quality Assurance
Store In-charge
Statistical Process Control
Secondary Responsibility
Work Instruction
Energy Performance Indicators
Document Distribution List

Copy No.
Master
Electronic

Distributed To
MR
Accessible To All (Protected, Electronic Copy On Server)

List of Energy System Procedures

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Energy Management System

Manual

Manu Yantralaya
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Procedure
No.

Procedure Title (Procedure For)

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ISO
50001:2011
Clause No.

EnSP-1

Legal Requirements and Other

Requirements

4.4.2

EnSP-2

Internal And External Communication

4.5.3

QSP-1

Control of Documents

4.5.4.2

QSP-2

Control of Records

4.6.5

QSP-3

Internal Audit

4.6.3

QSP-4

Control of Non-Conforming Products

......

QSP-5

Corrective And Preventive Actions

4.6.4

QSP-6

Purchase

......

QSP-7

Training

4.5.2

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4.1 General Requirements :

The organization has established an Energy Management System capable of
continually improving the energy performance and prevention of wastes of
Energy. It is the responsibility of every employee to ensure compliance to
the established system.
This EnMS enables the company to:

established, document, implement, maintain and improve an EnMS in

accordance with the requirements of this International Standard;

defined and documented the scope and boundaries of its EnMS;

determined how it will meet the requirements of this International

Standard in order to achieve continual improvement of its energy
performance and of its EnMS.

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Energy Management System

Manual

4.2 Management Responsibility:

4.2.1 Top Management:
Top management demonstrate its commitment to support the EnMS and to continually
improve its effectiveness by:

Defining, establishing, implementing and maintaining an energy policy.

Appointing a management representative and approving the formation of an

energy management team.

Providing the resources needed to establish, implement, maintain and improve

the EnMS and the resulting energy performance..

Identifying the scope and boundaries to be addressed by the EnMS.

Communicating the importance of energy management to those in the

organization.

Ensuring that energy objectives and targets are established.

Ensuring that EnPIs are appropriate to the organization.

Considering energy performance in long-term planning.

Ensuring that results are measured and reported at determined intervals.

Ref.
MRM

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Energy Management System

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4.2.2 Management Representative:

The documents are controlled.

Internal audits are properly planned and executed and necessary

Corrective actions are effectively taken.

Control of records is proper.

Liaison with third party on matters relating to management system

of the organisation.

Preparation and review of documents in accordance to the

standards and organisational requirements.

Ensuring that corrective and preventive actions taken are effective.

Collection and presentation of information relating to management

system performance for regular review

The MR is authorised to schedule audit any time against and activity or

department, based on non conformances observed against it.MR is
authorised to change system documents or may recommend, delay in
document changes based on its effect on other functions in the organisation.

Ref. Master File

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Energy Management System

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4.3 Energy Policy:

We at Manu Yantralaya Pvt. Ltd. are committed to efficient use of various
forms of energy to produce and deliver products and services to our
customers, minimize cost and enhance competitive position. To accomplish
this we will:

Monitor closely and control the consumption of various forms

of
energy
through an effective energy management system.

Make energy conservation a mass movement with awareness

and involvement of all employees

Adopt appropriate energy efficient technology to reduce

consumption.

Maximise use of cheaper and easily available or alternative

forms of energy and implement contingency plans to protect
operations from energy supply interruptions.

Maintain a clean environment and conserve natural resources.

Cooperate with governmental agencies and utility companies

on
energy programs

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Energy Management System

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4.4 Energy Planning

4.4.1 General:
The organization conduct and document an energy planning process. Energy
planning consistent with the energy policy and lead to activities that
continually improve energy performance.
Energy planning involved a review of the organization's activities that can
affect energy performance.
Below figure provides a conceptual diagram intended to improve
understanding of the energy planning process.

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4.4 General
4.4.2 Legal & Other Requirements:
The organization
procedure:

has

established,

implemented

and

maintained

a) To identify and have access to the applicable legal requirements and

other requirements (e.g. SKF Code of Conduct, CO2 monitoring) to which
the organization subscribes related to its significant of energy uses.
b) To determine how these requirements apply to its significant of energy
uses.
The organization ensures that these applicable legal requirements and other
requirements to which the organization subscribes are taken into account in
establishing, implementing and maintaining its energy management system
Refer :
1.

EnSP-1 Procedure for Compliance to Legal Requirements

2.

MRM Minutes

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4.4.3 Energy review :

Our organization developed, recorded, and maintained an energy review. The
methodology and criteria used to develop the energy review documented. To develop
the energy review, the organization is:

Analyzed energy use and consumption based on measurement and other data,

Identify current energy sources.

Evaluate past and present energy use and consumption.

Based on the analysis of energy use and consumption, identify the areas of
significant energy use,

Identify the facilities, equipment, system, processes and personnel working

for, or on behalf of, the organization that significantly affect energy use and
consumption.
Identify other relevant variables affecting significant energy uses.
Determine the current energy performance of facilities, equipment, system
and processes related to identified significant energy uses.
Estimate future energy use and consumption.

Identify, prioritize and record opportunities for improving energy performance.

Ref. Monitoring sheet

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4.4.4 Energy baseline :

The organization established an energy baseline(s) using the information in the initial
energy review, considering a data period suitable to the organization's energy use and
consumption. Changes in energy performance measured against the energy
baseline(s).
Adjustments to the baseline(s) shall made in the case of one or more of the following:
EnPIs no longer reflect organizational energy use and consumption, or
there have been major changes to the process, operational
Patterns, or energy system, or
According to a predetermined method.
The energy baseline(s) is maintained and recorded

Ref. EnPIs sheet

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4.4.5 Energy performance indicators :

The organization identified EnPIs appropriate for monitoring and measuring

its energy performance. The methodology for determining and updating the
EnPIs recorded and regularly reviewed.
EnPIs reviewed and compared to the energy baseline as appropriate.

Ref. 1.EnPIs
2.MRM

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4.4.6 Objectives And Targets:

The organization has established, implemented and maintained
documented energy objectives and targets, at relevant functions and levels
within the organization.
The objectives and targets are measurable, where practicable, and
consistent with the energy policy, including the commitments to prevention
of energy losses, to compliance with applicable legal requirements and with
other requirements to which the organization subscribes, and to continual
improvement.
When establishing and reviewing its objectives and targets, an organization
has taken into account the legal requirements and other requirements to
which the organization subscribes, and its significant energy uses.
It has also considered its technological options, its financial, operational and
business requirements, and the views of interested parties.
The organization has established, implemented and maintained programs
for achieving its objectives and targets. The programs include :
a) Designation of responsibility for achieving objectives and targets at
relevant functions and levels of the organization
b) The means and time-frame by which they are to be achieved
Refer :
1.

Energy Objectives

2.

EnMPS (Energy Management Programs)

3.

MRM Minutes

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4.5 IMPLEMENTATION AND OPERATION

4.5.1General:
The organization used the action plans and other outputs resulting from the
planning process for implementation and operation.
The implementation of an energy management system specified by this
International Standard is intended to result in improved energy
performance. Therefore, this International Standard is based on the premise
that the organization will periodically review and evaluate its energy
management system in order to identify opportunities for improvement and
their implementation. The organization is given flexibility in how it
implements the EnMS.

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4.5.2 Competence Awareness & Training:

The organization ensured that any person(s) working for or on its behalf,
related to significant energy uses, are competent on the basis of appropriate
education, training, skills or experience. The organization identified training
needs associated with the control of its significant energy uses and the
operation of its EnMS.
The organization provided training or take other actions to meet these
needs.
Appropriate records is maintained.
The organization ensured that any person(s) working for or on its behalf are
aware of:

the importance of conformity with the energy policy, procedures and

the requirements of the EnMS;

their roles, responsibilities

requirements of the EnMS;

the benefits of improved energy performance;

the impact, actual or potential, with respect to energy use and

consumption, of their activities and how their activities and behaviour
contribute to the achievement of energy objectives and targets, and
the potential consequences of departure from specified procedures.

and

authorities

in

achieving

the

Refer :
1. QSP-7 Procedure For Training
2. Training Records
3. Training Plan
4. MRM Minutes

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4.5.3 Communication

The organization communicated

internally with regard to its energy
performance and EnMS, as appropriate to the size of the organization.
The organization established and implemented a process by which any
person working for, or on behalf of, the organization can make comments or
suggest improvements to the EnMS.
The organization decided whether to communicate externally about its
energy policy, EnMS and energy performance, and documented its decision.
If the decision is to communicate externally, the organization
established and implement a method for this external communication.
Refer :
1.

EnSP-2 Procedure For Communication

2. Feedback Through Interested Party Concerns

3. MRM Minutes

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4.5.4 Documentation
4.5.4.1 Documentation requirements :
The organization established, implemented and maintained information, in
paper, electronic or any other medium, to describe the core elements of the
EnMS and their interaction.
The EnMS documentation included:

the scope and boundaries of the EnMS;

the energy policy;

the energy objectives, targets, and action plans;

the documents, including records, required by this International

Standard;

other documents determined by the organization to be necessary.

Ref.

EnMPs

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4.5.4.2 Control of documents:

Documents required by International Standard and the EnMS are controlled.
This includes technical documentation where appropriate.
The organization established, implemented and maintained procedure(s) to:

approve documents for adequacy prior to issue;

periodically review and update documents as necessary;

ensure that changes and the current revision status of documents are
identified;

ensure that relevant versions of applicable documents are available at

points of use;

ensure that documents remain legible and readily identifiable;

ensure documents of external origin determined by the organization

to be necessary for the planning and operation of the EnMS are
identified and their distribution controlled;

prevent the unintended use of obsolete documents, and suitably

identify those to be retained for any purpose.

Refer :
1. QSP-1 Procedure For Control of Documents
2. Master List of Documents

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4.5.5 Operational control:

The organization identified and planned those operations and maintenance
activities which are related to its significant energy uses and that are
consistent with its energy policy, objectives, targets and action plans, in
order to ensure that they are carried out under specified conditions, by
means of the following:

establishing and setting criteria for the effective operation and

maintenance of significant energy uses, where their absence could
lead to a significant deviation from effective energy performance;

operating and maintaining facilities, processes, systems and

equipment, in accordance with operational criteria;

appropriate communication of the operational controls to personnel

working for, or on behalf of, the organization.

Refer :
1. Master List of EnMS Documents

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1.5.6

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Design:

The organization shall consider energy performance improvement

opportunities and operational control in the design of new, modified and
renovated facilities, equipment, systems and processes that can have a
significant impact on its energy performance.

The results of the energy performance evaluation shall be incorporated

where appropriate into the specification, design and procurement activities
of the relevant project(s).

The results of the design activity shall be recorded.

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4.5.7 Procurement of energy services, products, equipment and

Energy :
When procuring energy services, products and equipment that have, or
can have, an impact on significant energy use, the organization informed
suppliers that procurement is partly evaluated on the basis of energy
performance.
The organization established and implemented the criteria for assessing
energy use, consumption and efficiency over the planned or expected
operating lifetime when procuring energy using products, equipment
and services which are expected to have a significant impact on the
organization's energy performance.
MANU defined and documented energy purchasing specifications, as
applicable, for effective energy use.

Ref.

QSP-7

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4.6 CHECKING
4.6.1 Monitoring, Measurement and Analysis :
The organization ensured that the key characteristics of its operations that
determined energy performance are monitored, measured and analysed at
planned intervals. Key characteristics shall include at a minimum:

significant energy uses and other outputs of the energy review;

the relevant variables related to significant energy uses;

EnPIs;

the effectiveness of the action plans in achieving objectives and

targets.

evaluation of actual versus expected energy consumption.

The results from monitoring and measurement of the key characteristics

are recorded.
An energy measurement plan, appropriate to the size and complexity of
the organization and its monitoring and measurement equipment, defined
and implemented.
Refer:
1. Test Reports
2. Objectives Review And Status

Prepared By
Reviewed By

MR
MR

Approved By
Controlled By

MD
MR

Copy No.
Status

Controlled

Manu Yantralaya
Pvt. Ltd.

Energy Management System

Manual

Rev 0
01/09/14
Issue 1
01/09/14
Page 30 of 35

4.6.2 Evaluation of compliance with legal requirements and other

requirements
Organization evaluated compliance with legal requirements and other
requirements to which it subscribes related to its energy use and
consumption.
Records of the results of the evaluations of compliance maintained.

Prepared By
Reviewed By

MR
MR

Approved By
Controlled By

MD
MR

Copy No.
Status

Controlled

Manu Yantralaya
Pvt. Ltd.

Energy Management System

Manual

Rev 0
01/09/14
Issue 1
01/09/14
Page 31 of 35

4.6.3 Internal audit of the EnMS

The organization conducted internal audits at planned intervals to ensure
that the EnMS:

conforms to planned arrangements for energy management including

the requirements of this International Standard.

conforms with the energy objectives and targets established.

is effectively implemented and maintained, and improves energy

performance.

An audit plan and schedule developed taking into consideration the status
and importance of the processes and areas to be audited as well as the
results of previous audits.
The selection of auditors and conduct of audits ensure objectivity and
impartiality of the audit process.
Records of the audit results maintained and reported to top management.

Prepared By
Reviewed By

MR
MR

Approved By
Controlled By

MD
MR

Copy No.
Status

Controlled

Manu Yantralaya
Pvt. Ltd.

Energy Management System

Manual

Rev 0
01/09/14
Issue 1
01/09/14
Page 32 of 35

4.6.4 Nonconformities, correction, corrective action and preventive

action
The organization addressed actual and potential nonconformities by making
corrections, and by taking corrective action and preventive action, including
the following:

reviewing nonconformities or potential nonconformities.

determining
the
causes
of
nonconformities
or
potential
nonconformities.
evaluating the need for action to ensure that nonconformities do not
occur or recur.

determining and implementing the appropriate action needed.

maintaining records of corrective actions and preventive actions.

reviewing the effectiveness of the corrective action or preventive

action taken.

Corrective actions and preventive actions appropriate to the magnitude of

the actual or potential problems and the energy performance consequences
encountered.
The organization ensured that any necessary changes are made to the
EnMS.

Prepared By
Reviewed By

MR
MR

Approved By
Controlled By

MD
MR

Copy No.
Status

Controlled

Manu Yantralaya
Pvt. Ltd.

Energy Management System

Manual

Rev 0
01/09/14
Issue 1
01/09/14
Page 33 of 35

4.6.5 Control of records

The organization established and maintained records, as necessary, to
demonstrate conformity to the requirements of its EnMS and of this
International Standard, and the energy performance results achieved.
The organization defined and implement controls for the identification,
retrieval and retention of records.

Prepared By
Reviewed By

MR
MR

Approved By
Controlled By

MD
MR

Copy No.
Status

Controlled

Manu Yantralaya
Pvt. Ltd.

1.6

Energy Management System

Manual

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Issue 1
01/09/14
Page 34 of 35

Management review

4.7.1 General
At planned intervals, top management reviewed the organization's EnMS to
ensure its continuing suitability, adequacy and effectiveness.
Records of management review maintained.

4.7.2 Input to management review

Inputs to the management review include:

follow-up actions from previous management reviews.

review of the energy policy.

review of energy performance and related EnPIs.

results of the evaluation of compliance with legal requirements and

changes in legal requirements and other requirements to which the
organization subscribes.

the extent to which the energy objectives and targets have been met.

EnMS audit result.

the status of corrective actions and preventive actions.

projected energy performance for the following period.

recommendations for improvement.

Prepared By
Reviewed By

MR
MR

Approved By
Controlled By

MD
MR

Copy No.
Status

Controlled

Manu Yantralaya
Pvt. Ltd.

Energy Management System

Manual

Rev 0
01/09/14
Issue 1
01/09/14
Page 35 of 35

4.7.3 Output from management review

Outputs from the management review included any decisions or actions
related to:

changes in the energy performance of the organization.

changes to the energy policy.

changes to the EnPIs.

changes to objectives, targets or other elements of the EnMS,

consistent with the organization's commitment to continual
improvement.

changes to allocation of resources.

Prepared By
Reviewed By

MR
MR

Approved By
Controlled By

MD
MR

Copy No.
Status

Controlled