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To go to Design View:
Click the down arrow on the View button at the left side of the Ribbon.
In Datasheet View you can display the records in a table, where one row is one record.
The column headers are the fields you have defined for the database.
To go to Datasheet View:
For you to add a New field by using the New Field Button
Choose the type of field you wish to add from the Field Templates window
4. Data Types
when you type you field name, the type of data you will enter appears under the auto
number.
Choose the type of data that will be entered into the field
Click the field name you wish to define or create a new field
So far there is only one table in your database - TABLE1. This should be highlighted
when the window opens, but if not, just click on it once. Next click ADD. When you close
the pop-up window by clicking x,you should see a box labelled TABLE1 above the query
design grid.
3.Select fields from Table
In the table1 box, you will see a list of its field names. We are going to use all the fields
in this query, so select each one individually by double clicking on their names. You will
now see the field names at the top of each column in the Query Design Grid.
As you may remember, the purpose of our query is to extract records where the persons
name is greater than or equal to 35. To do this we enter the criteria into the appropriate
cell of the query design grid. In this case you need to go to the AGE column of the
CRITERIA row, and enter the formula >=35.
You can use the Navigation bars to move through the records on a form.
Go to First Record
Go to Previous Record
Go to Next Record
Go to Last Record
To save a form:
1. Click the Save button on the Quick Access toolbar. Access saves the form unless
you are saving for the first time. If you are saving for the first time, the Save As
dialog box appears.
2. Type the name you want to give the form.
3. Click OK. Access saves the form. You can now access the form by using the
Navigation pane.
When using the Report Wizard, you can use fields from multiple tables and/or queries if
the tables/queries have a relationship.
1. Click the down-arrow next to the Table/Queries field and then click the table from
which you want to select fields.
2. Click a field and then click the single-right arrow to select a single field, click the
double-right arrows to select all fields, click a field and then click the single-left
arrow to deselect a single field, or click the double-left arrow to deselect all fields.
3. Repeat steps 1 and 2 for each table from which you want to select fields.
4. Click Next. The Report Wizard moves to the next page.
3. Group
When using the Report Wizard, you can group data. Grouping puts all of the values in a
field into a group based on the fields value. For example, if your data is grouped by the
Department field and the records in the Department field have values such as
Administration, Computer Science, and English. Access will group all of the data for the
Administration department together, all of the data for the Computer Science
department together, and all of the data for the English department together.
1. Click to select the field by which you want to group your data. You may not see
this page of the wizard if you are selecting data from a single table.
2. Click Next. The Report Wizard moves to the next page.
5. Repeat steps 3 and 4 for each field you want to group by.
6. Click Next. The Report Wizard moves to the next page.
4. Sort and summarize
By using the Report Wizard, you can create up to four levels of sort. Access sorts the
first level, and then sorts the second level within that sort, and so on. If you have
grouped your data, you can summarize it by displaying the sum, average, and minimum
or maximum value for each numeric field. You can choose to have your report display
just the summary data or each detail line and the summary data. There is also an option
that allows you to display the percent the sum of each group is of the grand total. All of
the fields in your report may not fit on a single page. You can have Access automatically
adjust the size of the font so that every field fits.
1. Click the down-arrow and then select the field you want to sort by.
2. Click the button to choose ascending or descending order. Clicking the button
toggles between Ascending and Descending. You can sort up to four levels.
3. Click the Summary Options button. The Summary Options window appears.
6. Create a title
On the final page of the Report Wizard, you can title your report. The title appears at the
top of the report and on the Navigation pane.
4. If anything appears in the relationships window, click the Clear Layout button in
the Tools group. If you are prompted, click Yes.
5. Click the Show Table button in the Relationships group. The Show Table dialog
box appears.
6. Activate the Tables tab if your relationships will be based on tables, activate the
Queries tab if your relationships will be based on queries, or activate the Both tab
if your relationships will be based on both.
7. Double-click each table or query you want to use to build a relationship. The
tables appear in the Relationships window.
8. Click the Close button to close the Show Table dialog box.
9. Drag the Primary tables primary key over the related tables foreign key. After
you drag the primary key to the related tables box, the cursor changes to an
arrow. Make sure the arrow points to the foreign key. The Edit Relationships
Dialog box appears.
12. Click the Save button on the Quick Access toolbar to save the relationship.