Professional Documents
Culture Documents
1.
2.
3.
Click the Default Postings link on the portal page to display the Create Default Job Advert
page.
Note: You can create default values for Organization, Business Group, Job, and Position.
4.
5.
Select the job to define the posting values. For example, Administrative Assistant or
AA900.Administrative Assistant as per your localization and business group. The
application displays the Posting Details region.
6.
7.
8.
Enter the following in the Department Description field: The administrative department
provides information and support services for administration, operating departments, and
employees in accordance with applicable requirements and regulations.
9.
Enter the following in the Brief Posting Description field: Executive Assistant to CEO is
responsible for handling administrative duties for senior executive.
10. Select the description and click the italics icon in the text editor to format the description.
11. Enter the following in the Detailed Description field: This individual will be responsible for
the Executive Officers schedule and for coordinating the administrative responsibilities.
12. In the External Posting Wording box enter QUALIFICATIONS.
13. Enter the following information and select the bulleted list icon to format the information:
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Strong organizational skills and demonstrating interpersonal and customer service skills
Bachelor degree
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B.
Log in as xx James Alexander to work with iRecruitment Manager responsibility.
Responsibility: iRecruitment Manager
1.
2.
3.
Select the iRecruitment Home link on the portal page to display the home page.
4.
Click the Create a Vacancy link on your home page to start the vacancy creation process.
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5.
6.
7.
Enter the current date as the start date for the vacancy. The status, by default, is Unapproved
for the new vacancy that you create.
8.
In the End field, set a date two weeks after the start date.
9.
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14. In the Position field, select AA910.EXECUTIVE ASSISTANT TO CEO or the value
specified by your instructor.
15. Select the appropriate grade or the value specified by your instructor.
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Note: You can save the vacancy as a draft at any stage in the vacancy creation process. You
can view the information in the Save For Later table in your home page.
Entering Skills and Qualifications
24. Click the Add Another Row button in the Create Vacancy: Enter Required Skills page.
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40. Enter xx Executive Assistant to CEO in the Job Posting Title field.
41. Enter xx Executive Assistant in the Job Title field.
42. Enter xx Vision Recruitment Group as the organization name.
43. Accept the description that defaults to the following fields:
Brief Posting Description
Detailed Description
How To
Note: The values that you created for the Job -AA900.Administrative Assistant in the
Guided Demonstration Defining Default Posting Values default to these fields. You can
either accept these values or edit them as required.
44. In the Job Requirements box enter RESPONSIBILITIES.
45. Enter the following information for Responsibilities and select the bulleted list icon of the
text editor to format information in the following format:
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47. Enter the following information and select the bulleted list icon to format the information:
Strong organizational skills and demonstrating interpersonal and customer service skills
Bachelor degree
48. To include a graphic in the job posting, such as company logo, enter the URL of the location
where you have placed the company logo. When you post the vacancy details, the company
logo will appear on the Job Posting page.
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Note: You cannot change any values directly through the review page. Use the Back button
to navigate to other pages to correct any information.
55. Click the Submit button. You can see the confirmation message Your vacancy has been
submitted for approval on your home page.
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As xx Steve Andrews is the supervisor of xx James Alexander, you receive the notification for xx
Executive Assistant vacancy approval.
Responsibility = iRecruitment Manager
1.
2.
3.
Click the iRecruitment Home link on your portal page to display the home page.
4.
Select the xx Executive Assistant vacancy notification in the Notifications table. The
Vacancy xx Executive Assistant to CEO for xx James Alexander requires approval page
appears.
5.
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6.
Click the Approve button. The application sends the vacancy approval notification to xx
James Alexander.
Note: In this example, because only one level of approval is required, the application stores
the changes in the database. If you define multiple levels of supervisory approvals, then the
application routes the vacancy until the last person has approved the vacancy. In such a case,
the application stores the changes only if the last approver approves the vacancy.
If you select:
7.
Reject: The application sends a rejection notification to the person who has submitted
the vacancy for approval.
Reject for Correction: The application sends a notification about the need for
corrections to the person who has submitted the vacancy. They need to make the
necessary changes and submit the vacancy for approval again.
Request for Information: This notification indicates that the person who submitted the
vacancy needs to provide additional information about the vacancy details. The
manager can complete the details and submit the vacancy for approval again.
Enter xx James Alexander as the username and welcome as the password in the Vision login
screen.
9.
10. Click the iRecruitment Home link to display the home page.
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11. You can view a notification that xx Executive Assistant to CEO vacancy is approved in the
Notifications table.
Note: The Notifications table also displays vacancies that are returned for correction and
vacancies that are rejected.
Posting Vacancy Details to Third-Party Recruiting Sites
Note: If your enterprise has an agreement with third-party recruiting sites, then you can post
the vacancy details to these sites.
12. Click the Search for Vacancies link on the home page.
13. In the Job Title field select AA900.Administrative Assistant or the value specified by your
instructor.
14. Click Go. The search return table displays the xx Executive Assistant to CEO vacancy.
15. Scroll down the page to navigate to the recruiting sites table. You can view the Post Advert
button.
17. Click Post Advert button to post the vacancy on to the third-party recruiting site.
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As we are using the sample site www.oraclecorp.com in this example, you may not see the
actual response from the third-party site. If you have registered with real third-party sites, then
you can view and track the responses from each third- party site in the Response column.
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You want to register in iRecruitment. Log in to iRecruitment as the external visitor and complete
the registration details.
Note: You need to create the following registered users:
xxchristianhu: To pursue this candidate in the Processing Candidate practice
solution.
xxjohnsmith: To update the application and learn to offer the xx Executive Vacancy
to CEO job posting in the Updating Application to Offer practice solution.
xxvivienprice: To hire this applicant using Oracle SSHR.
xxaliciataylor: To reject the application of xx Alicia Taylor and learn to send the
rejection letter in the Letter Generation practice.
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2.
Select the iRecruitment Site Visitor link to display the Global iRecruitment Visitor page.
3.
Select the Global iRecruitment Visitor link to display the site visitor page.
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4.
Click the Register link in the Login area: New to iRecruitment? Register today. You can also
select the Register link.
5.
6.
7.
8.
Click the Submit button to display the Confirmation page. You can customize your account
and perform the task allowed for registered users. You will learn to do this in Creating My
Account practice.
Note: Oracle HRMS automatically creates a user using your e-mail address as the username
and assigns the iRecruitment External Candidate responsibility to this user.
9.
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10. Repeat the steps to create the following registered users and use welcome as the password.
xxchristianhu@oraclecorp.com
xx aliciataylor@oraclecorp.com
xx vivienprice@oraclecorp.com
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Overview
In this practice, you learn how to create your account in iRecruitment. You can record your
personal information, qualification details, employment history, work preferences, and specify
your e-mail preferences.
Responsibility = iRecruitment External Candidate
1.
2. Click the Home link in the iRecruitment External Candidate menu to display the home page.
3.
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4.
5.
6.
7.
8.
9.
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11. Enter the home phone number and select Evening and Weekends as the Times to Call.
12. To upload your resume, click the Upload Document button.
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19. Click the Add Employment History button. The Qualifications Employment History page
appears.
20. Enter Telefirm Inc as the employer.
21. Enter 01-SEP-1995 as the start date.
22. Enter 01-MAY-1999 as the end date.
23. Enter Administrative Manager as the job title.
24. Enter Aurora as the location.
25. Click the Apply button.
26. Repeat the steps to complete the information given in the table for Corporate Inc.
27. To enter Education Qualifications, click Add Another Row button.
28. Enter Montclair State University as the establishment.
29. Enter Montclair, New Jersey as the location.
30. Enter 01-JAN-1986 as the start date.
Copyright 2003, Oracle. All rights reserved.
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49. Select the Receive emails of Matching Jobs check box to receive e-mail notifications of
matching jobs.
Note: iRecruitment matches the vacancies with your work preferences and sends the e-mail
notifications.
50. Select the Receive General email check box to receive general e-mail notifications such as
company events.
51. Select the Receive email in HTML Format check box.
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This demonstration provides an overview of job search options available in iRecruitment. Job
seekers can use the simple and advanced search features to identify suitable jobs. Site visitors,
registered users, and employees visiting the job site can search for job openings using different
location criteria:
Search list of cities
Distance-to-location search
Location text search
Location code
Note: The location search options are available based on the user access. For example, the
City Location and text search Location fields are hidden by default for employees.
Responsibility: iRecruitment External Candidate
1.
2.
Click the home link in the iRecruitment External Candidate menu to display the home page.
3.
4.
Enter manager% in the Keywords field and click Go. The search table returns all the jobs
that contain the key word in the description.
5.
Click in the City Location list of values to view the jobs available in different city locations.
Note: You easily distinguish between cities with the same name as the application lists each
city with either its country, or state, and country.
6.
Click the Advanced Search button to navigate to the Advanced Search page.
7.
8.
Enter New York or any other location per your localization in the Location field.
Note: If you know the postal code or the zip code number of the location you can enter the
number.
9.
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10. Click Go to run the distance-to-location search. The search returns table displays a list of
locations with open vacancies.
Responsibility: iRecruitment Employee Candidate
Note: Employees can use the Location Code option to search vacancies in a specific office
in a location. For example, if an enterprise has offices Office 1, Office 2, and Office 3 in
New York, then employees can use the location code to identify if there are any open
vacancies in Office 1.
11. Switch to the iRecruitment Employee Candidate responsibility.
12. Click the home link in the iRecruitment Employee Candidate menu to display the home
page.
13. Select the Jobs tab to display the Job Search page.
14. Click in the Location Code field to display the Search and Select: Location Code page.
15. View the vacancies available in various offices of the enterprise.
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Overview
In this practice, you learn how to search for a job and apply. In this example, you search for the
xx Executive Assistant to CEO vacancy and apply for the vacancy.
Searching for a Job
You can use the simple and advanced searches in iRecruitment to search for jobs that match your
skills. Use the Date Posted criteria to search for a suitable job.
You add jobs that you searched to the job basket and apply for the job. In this example, you
apply for the xx Executive Assistant to CEO vacancy.
Applying to a Job
You apply to the xx Executive Assistant to CEO vacancy posting as:
xxjohnsmith
xxvivienprice
xxaliciataylor
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2.
Click the home link in the iRecruitment External Candidate menu to display the home page.
3.
5.
Click the Go button. The search return displays postings for the criteria. You can view the xx
Executive Assistant to CEO posting.
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Note: You can also use the Advanced Search button to refine your search. When you search
for jobs, you can either save the jobs in the Job Basket or apply to them directly.
Adding the Job to the Job Basket
6.
Select the xx Executive Assistant to CEO job to store it in the Job Basket.
7.
Click the Add to Basket button. The job that you select is stored in the Job Basket.
Click the Job Basket link to display the Job Basket page.
9.
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10. Click the Apply Now icon to display the Application: xx Executive Assistant page.
11. Review the details that you entered for your account.
Note: The changes that you make to your account while applying for a job are not limited to
the specific job application. iRecruitment applies these changes to your account.
12. Click the Next button to display the Application Other Information page.
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15. If required enter your personal details in the Equal Employment Opportunity region
16. Click the Finish button. You can see a confirmation that your application is submitted
successfully.
Viewing the Status of an Application
17. In the Jobs Applied For table in the home page, you can view the status of the job that you
have applied for. The xx Executive Assistant job posting displays the Active Application
status.
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Note: If you do not want to perform a fresh search, but want to view the results of already saved
searches, you can click the View Personalizations button on the Vacancies page and then select
the view that you want.
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2.
3.
4.
Click the Prospect Pool tab to display the Candidates: Prospect Pool page.
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Note: In this example, use the Employee and Minimum Qualification search criteria to
search the pool of registered users.
6.
7.
8.
Click the Go button. The search displays a list of candidates for this search criterion.
9.
Searching Individuals
10. Select the Individuals tab to display the Candidates: Individuals page.
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Overview
In this practice, you will learn how to search candidates in iRecruitment and process them. In this
example, you will process the candidate xxchristianhu for the xx Executive Assistant to CEO
vacancy.
You search for candidates whose skills match those defined in your vacancy requirements.
Log in to iRecruitment as xx James Alexander and use the Matching functionality of
iRecruitment to identify suitable candidates. If you find a suitable candidate during your search,
then you invite them to apply to the vacancy xx Executive Assistant if they have not yet applied.
Here you select the Pursue option to invite the candidate: xxchristianhu.
Responsibility = iRecruitment Manager, Vision Corporation
1.
Log in to iRecruitment using xx James Alexander as the username and welcome as the
password.
2.
3.
4.
Click the Search for Vacancies link to display the vacancies page.
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Processing Candidates
Note: Use this page to search for candidates whose skills match those that are defined in
your vacancy requirements. In this example, use the xx Executive Assistant vacancy that you
created earlier.
5.
6.
7.
8.
Click the Find Candidates button. In the search results table you can see candidates whose
skills match the vacancy requirements.
9.
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10. Click the Pursue button. The application updates the Consideration column with the Pursued
option and sends a job invite to xxchristianhu.
11. Click the Apply button to save your changes.
Note: You can also select the other options:
Consider: The information is only for your reference and the application updates
the consideration status column.
Reject: If you reject the candidate, then the candidate is excluded from future
searches for this specific vacancy.
Refer: Select this option to draw other managers attention to this candidate.
Provide the recipient name and click the Send button.
12. Log in as xxchristianhu@oraclecorp.com to view the job invitation notification.
Note: In this example, use the Employee and Minimum Qualification search criteria to
search the pool of registered users.
6.
7.
8.
Click the Go button. The search displays a list of candidates for this search criterion.
9.
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Searching Individuals
10. Select the Individuals tab to display the Candidates: Individuals page.
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16. Click the Go button. The search return displays a list of candidates whose resumes contain
the keyword content.
Note: In the Processing Candidates and Progressing Applicant practices you will learn how
to search for candidates and applicants.
Saving Searches: Creating a View
Note: You can save the search criteria when you search individuals, resumes, candidates,
and applicants.
17. Click the Save Search button when you perform any one of the above searches. The Create
View page is displayed.
18. Enter Assistant Candidates as the view name.
19. Select 25 as the number of rows displayed.
20. Select the Set as Default check box as required.
21. Enter Assistants Candidates as the description.
Note: You can also specify the search query to filter data in the table.
22. Click Apply. The next time you want to conduct a search of candidates for the xx Executive
Assitant vacancy, you can use the View Personalizations button and select the Assistant
Candidates.
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Overview
In this practice, you will learn how to progress an application and offer the post of xx Executive
Assistant vacancy. In this example, you progress the application of xxjohnsmith to the Offer
stage.
As xx James Alexander, you want to find suitable applicants for the xx Executive Assistant
vacancy and progress the applications. You find the applicant xxjohnsmith suitable for the
vacancy requirement and update the status of application to Offer.
Note: To view vacancies, you must have access to them through your normal security profile, or
be a member of the recruiting team for the vacancy.
Responsibility = iRecruitment Manager, Vision Corporation
Note: In this example, you progress the application of xxjohnsmith applicant from First
Interview stage to the Offer stage for the xx Executive Assistant vacancy.
1.
2.
3.
4.
Click the Search for Vacancies link to display the Vacancies page.
Copyright 2003, Oracle. All rights reserved.
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Searching Applicants
5.
6.
Click the Go button. The search return displays the xx Executive Assistant to CEO vacancy.
7.
8.
Click the View Applicants button to display the View Applicants: xx Executive Assistant
page.
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9.
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You can see the Current Status as Active Application. You are going to progress the application
to the Offer status.
12. Select First Interview as the new status.
13. Select a reason for updating the status.
14. In the Ranking field of the Applicant Rank region, enter 1.
15. Click the Apply button. You can see that the Assign Status field is updated to First Interview
status in the Application Assignment History table.
16. Click the View Attachment List link. The Attachment page is displayed. If there are any
attachments, you can add them.
17. Click the Add Attachment button.
18. You can select either a file, or a URL, or provide text. In this example, enter First Interview
good performance can be progressed to Second Interview stage.
19. Select the Text option to enter your comments.
20. Enter a description Updating the status after First Interview Stage.
21. Click the Finish button.
22. Click the Return button to return to the Application Details page.
23. Repeat the steps to update the status of the application to Offer. You may do this after a
series of interviews.
Copyright 2003, Oracle. All rights reserved.
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24. Click the Apply button when you perform the series of updates.
If you have an agreement with a third-party vendor to perform background checks on the
applicant, then select the Background check button. The third-party background check page
appears.
Enter your username and password and complete the information that is needed to check the
credentials of the applicant.
25. Repeat the steps to complete the job offer to xxvivienprice.
26. Log in as xxjohnsmith and xxvivienprice to view the job offer notification.
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Note: Before you start this demonstration, please check the HR:Enable Web ADI
Integration profile option is set to Yes at site level. When this profile option is set to Yes,
users see the Web ADI pages when they click the Export Data icon on the toolbar of HRMS
window.
In this demonstration, you learn how to generate a rejection letter. In this example, you generate
a rejection letter to xxaliciataylor for the xx Executive Assistant too CEO vacancy.
Responsibility: US Super HRMS Manager
Defining a Standard Letter
1.
2.
Enter xxRejection as the name. You use this name as the Layout Name in HRMS Web ADI.
3.
4.
5.
In the Letter Generate When region, select Rejected as the Assignment Status.
6.
Requesting a Letter
7.
9.
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Enter the Layout Name as xx Rejection. When you create a layout for use in running
mail merges, the layout name must exactly match the Letter Name in the Letter
window of the Oracle HRMS.
Enter Rejection Letter as the Layout Key.
59. Click the Continue button.
60. In the Define Layout page, select the columns from the view that you want to appear in your
document:
FIRST NAME
LAST NAME
JOB NAME
ADDRESS LINE 1
ADDRESS LINE 2
ADDRESS LINE 3
TOWN
POSTCODE
Note: The columns in the View depend on the view that you selected as part of creating an
integrator in the earlier task.
61. Click the Apply button. The application displays the message Layout saved successfully.
62. Click the Cancel button to return to the menu.
Responsibility: Local Super HRMS Manager
Exporting Data to Web ADI
63. Navigate to the Request Letter window.
64. Query the xxRejection request that you saved earlier.
65. Navigate to the Requested for region.
66. Click in the Name field. Because you have updated the status of xxaliciataylor to Rejected,
the applicants name appears in the field.
67. Click the Export Data icon to export the data to Web ADI. Web ADI is opened.
Note: Do not close Request Letter window, as you need to activate this window for the mail
merge process.
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95. Click the Next button. You can see that the mail merge has run, and that the data from the
application is merged with the template letter.
96. Save the letter in your local directory.
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2.
3.
4.
Click the Search for Vacancies link to display the Vacancies page.
5.
6.
Click the Go button. The search return displays the xx Executive Assistant to CEO vacancy.
7.
8.
Click the View Applicants button to display the View Applicants: xx Executive Assistant to
CEO page.
Click the applicant xxjohnsmith in the Results table. The Application Details page of the
applicant appears.
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11. Select Accepted as the New Status and select the reason for updating the status.
12. Click Apply to save your changes.
13. Repeat the steps to update the application of xxvivienprice to Accepted. You learn to hire
this successfully applicant in the Practice: Hiring an Applicant Using SSHR.
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In this practice, you will learn how to hire a successful applicant using the Applicant Hire page.
You can use your local Self-Service Manager responsibility. For this demonstration, log
in as xx James Alexander/welcome and use the Education Manager Self-Service 4.0
version (Vision Corporation) responsibility.
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4. Click Go to search xxvivienprice. The Search Applicant table displays the name of the
successful applicant.
5. Click Hire to start the hiring process.
Note: The information that Vivien has provided in iRecruitment such as address defaults to
the Applicant Hire page. Review the information and provide required details to hire the
applicant.
6. Select Ms. in the Title field.
7.
Enter the Social Security Number or the National Identifier per your localization.
8.
9.
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12. Select Vision Corporation as the Government Reporting Entity (GRE) to associate the
employee assignment with a GRE.
13. Select Exempt as the salary basis to administer the employees salary.
14. Click Next to display the Applicant Hire: Pay Rate page.
15. Leave the fields in the Applicant Hire: Pay Rate page blank and click the Next button.
16. Select xx James Alexander as the Manager.
17. Click the Next button to verify the details in the Applicant Hire: Review page.
18. Click the Submit button to hire the employee. If there are any approvers, the application
submits the changes for approval.
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In this practice, you will learn how to hire an applicant. In this example, you hire the successful
applicant xxjohnsmith as an employee in your business group for the xx Executive Assistant to
CEO vacancy.
Hiring an Applicant Using People Management Template
xxjohnsmith has accepted your job offer. In this practice, you learn to hire the applicant xxjohn
smith to work in your business group.
Use the People Management template to hire xxjohnsmith in your business group.
Hiring an Applicant Using People Management Template
Responsibility = US HRMS Manager, Vision Corporation
1.
2.
Select Name as the View By and double-click People By Name. The list of People By Name
appears.
Copyright 2003, Oracle. All rights reserved.
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3.
4.
5.
Click the Applicant Assignment and then click AA900. Administrative Assistant. In the
Person Type field, you can see the status as Applicant.
6.
Click the Actions button to start the process of hiring the applicant.
7.
8.
9.
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In this practice, you learn how to generate Oracle iRecruitments Performance Management
Viewer (PMV) reports. You generate the PMV reports to analyze the various measures of the
recruitment process.
Generating PMV Reports
In this practice, you will generate two reports:
Vacancy Time to Fill (Manager Hierarchy) Status to know the time period between
filling a vacancy and the employee starting, within a hiring manager hierarchy.
Recruitment Source Effectiveness Status report to know which recruitment source
types and sources generate the most applicants and hires.
Generating Performance Management Reports
Responsibility = Human Resources Intelligence End User
1.
2.
Select the Human Resources Intelligence End User responsibility to work with the
iRecruitment reports.
3.
Click the Vacancy Time to Fill (Manager Hierarchy) Status report link to display the report
page.
4.
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7.
The time to fill measure is banded into one of the four aging bands seeded as 0-30, 31-60, 61-90
and 91+ days. The charts display the recruitment data.
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8.
You can view the time taken to fill a vacancy for the recruiters in the manager hierarchy.
9.
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