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3. Depreciation expense on building, furniture and equipment used solely for Society business will be accepted provided the asset value
and basis of depreciation has been determined by your tax accountant to be an IRS-approved method. A depreciation schedule must be
provided by your tax accountant each year.
4. All vehicle expenses will be based upon business mileage reported multiplied by the current IRS mileage rate. Do not include mileage
between your home and office. Add the mileage on the Travel Record (reverse side) and record the total on line B.1. Do not submit
vehicle expense receipts or depreciation schedules.
5. An IRS-approved daily per diem rate will be used for overnight lodging, meals and incidentals. Add the number of overnight lodging
dates on the Travel Record and record the total on line B.2. Although lodging receipts must be submitted, do not report actual overnight
expenses incurred.
6. Personal meals not involving overnight lodging are not deductible as a business expense. Accordingly, do not include them in your
reporting. The full cost of guest meals must be recorded on the Travel Record to be accepted.
7. Retain a copy of this form for your records.
Form 1370 (Rev. 01-10)
TRAVEL RECORD
Lodging
Date Places Miles Business Purposes Guest Meals - Explanation
nights #
TOTALS (Page 1) 0 0 $0.00
0.00
0.00
0.00
0.00
agent account
ords. Submitted
t include mileage
Do not submit
ernight lodging
ort actual overnight
e them in your
Explanation
Explanation