Human Capital Management

Functions

Specialized in: Supply chain management, Financials, Order Management,

Human Capital Management, Enterprise Manager, Java, ADF

Organisational Chart
Recruitment Process
Hiring to Retirement process flow
Employee Database
Shift Plans
Time Recordings
Absence & Attendance
Appraisal
Training & Events management

Specialized in: Supply chain management, Financials, Order Management,

Human Capital Management, Enterprise Manager, Java, ADF

Travel Management
Salary Structure
Statutory Contribution & Deductions
Other payment & Deductions
Bonus & OT
Benefits
Reimbursements & perks
Salary Process
Tax
Settlement
Forms
Specialized in: Supply chain management, Financials, Order Management,
Human Capital Management, Enterprise Manager, Java, ADF

Organizational Chart
Business Process

Explanation

Reporting / hierarchical
structure

Entire Organizational chart

Departments

Division of employees based on Functionality,

Grades, Departments

Positions

Designations/ position title

Jobs

Nature of work. (ex: Manager, Secretary etc.,)

Tasks

Daily Tasks can also be grouped as Administration

tasks, HR tasks

Employee Groups

Staffs, Workers/ labors

Specialized in: Supply chain management, Financials, Order Management,

Human Capital Management, Enterprise Manager, Java, ADF

Recruitment
Business Process

Explanation

Internal Recruitment

Internal reference, Reentry

External Recruitment

Through Recruitment agency, Advertising, Web

portal

Interview process

Profile shortlisting, interview arrangements, interview

process HR interview, Technical/Client interview,
evaluation, Salary negotiation etc.,

Specialized in: Supply chain management, Financials, Order Management,

Human Capital Management, Enterprise Manager, Java, ADF

Hiring to Retirement process flow

Business Process

Explanation

Hiring process

Date of Joining, New Employee Documents, Database

updation etc. Designation wise/ Grade wise details
(include training period/ probation period)

Resignation Process

Approvals, Database updation, settlement details.

Designation/ Grade wise details (including notice period,
settlement day etc)

Retirement Process

Criteria, Database updation, settlement details.

Designation/ Grade wise details, other schemes for
retired employees

Specialized in: Supply chain management, Financials, Order Management,

Human Capital Management, Enterprise Manager, Java, ADF

Employee Database
Business Process

Explanation

Database New Hiire,

Resignation, Promotion,
increment etc

Details maintained - when we hire an employee

(Staff/worker), when an employee resigns, promotion
etc.,(including employee no. Personal data, address,
previous experience, qualifications etc)

Database Changes

When we change Department / designation of an

employee. Any other changes in database

Specialized in: Supply chain management, Financials, Order Management,

Human Capital Management, Enterprise Manager, Java, ADF

Shift Plans
Business Process

Explanation

No of Shifts and details

of them

Start and end time of each shifts, including

break details (lunch, tea break, paid/unpaid
breaks)

Week day pattern

Week start and End days, week offs for each

shift (ex: Week days- Monday to Saturday,
Week off- Sunday)

Shift change procedure

Procedure for shift change by employee/

employer. Any extra payments for shift
changes.

Specialized in: Supply chain management, Financials, Order Management,

Human Capital Management, Enterprise Manager, Java, ADF

Time Recordings

Business Process

Explanation

Time Data

Attendance sheet maintenance or Any external

system recording for Time punches

Time calculations

For time calculations, whether the time punches

(In and Out time) are used or whether the
punches are converted to Hours for calculation

Specialized in: Supply chain management, Financials, Order Management,

Human Capital Management, Enterprise Manager, Java, ADF

Absence & Attendance

Business Process

Explanation

Leave

Leave type, Yearly leave details, entitlements, carry

forward details, compensation leave details etc.,

Leave eligibility

Eligibility & approvals based on designation/grade.

Attendance

On duty, On call, Attendances on Public holidays

and Week offs, Procedure, Approvals and
calculation

Specialized in: Supply chain management, Financials, Order Management,

Human Capital Management, Enterprise Manager, Java, ADF

Appraisal

Business Process

Explanation

Appraisal Process

Appraisal types, Appraisal Forms, Appraisal

process, Duration, Approvals, Criteria, Appraise,
Appraiser details

Goal, KRA

Goals designation/ grade wise. KRA- Key result

area (objectives)

Specialized in: Supply chain management, Financials, Order Management,

Human Capital Management, Enterprise Manager, Java, ADF

Training & Events management

Business Process

Explanation

Training Details

Company trainings, Procedure, Approvals,

Eligibility criteria, Training cost, training
documents, Training evaluation (In bound &
out bound training details)

Other Events

Approvals to attend other events. Attendance

and claims for the training, Training
evaluation.

Specialized in: Supply chain management, Financials, Order Management,

Human Capital Management, Enterprise Manager, Java, ADF

Travel Management

Business Process

Explanation

Travel process

Eligibility criteria, Approvals, attendance,

Travel budget and claims

Specialized in: Supply chain management, Financials, Order Management,

Human Capital Management, Enterprise Manager, Java, ADF

Salary Structure
Salary Structure

Salary Denomination designation / grade wise, Detailed

calculation of salary fixed for an employee

Statutory Contribution &

Deductions
Eligibility criteria, calculations and forms.
Statutory details
Other Payments & deductions
One day salary deduction, incentives, etc
One time payments &
deductions
Recurring payments &
deductions

Ex: LTA Leave travel allowance, Eligibility, approval and

claims

Specialized in: Supply chain management, Financials, Order Management,

Human Capital Management, Enterprise Manager, Java, ADF

Bonus & OT
Eligibility criteria, calculations, approval process
Bonus details
OT

Eligibility criteria, calculations, limits, approval process

Loan

Eligibility criteria, calculations, limits, approval process

Benefits
Other Benefits

Any Health Plans, Insurance Plans for employees,

Claiming details and procedures

Reimbursements & perks

Reimbursements & perks

process

Eligibility criteria, calculations, limits, approval process

(reimbursements for mobile bills, travel etc), (perks for
Company car, lunch etc.,)

Specialized in: Supply chain management, Financials, Order Management,

Human Capital Management, Enterprise Manager, Java, ADF

Salary Process
Business Process

Explanation

Salary details

Calculation of salary, salary processing date, pay day,

frequency of salary (monthly/weekly) mode of
payment to employees

Reports

Consolidated reports month wise/ employee wise on

all HR aspects

Other Reports

Statutory, non-statutory reports

Tax
Criteria, calculation process
Tax details

Specialized in: Supply chain management, Financials, Order Management,

Human Capital Management, Enterprise Manager, Java, ADF

Settlement

Business Process

Explanation

Settlement process

Approvals Database changes, details to

be included in settlement ( including
Balance leave encashment, tax
deductions etc)

Specialized in: Supply chain management, Financials, Order Management,

Human Capital Management, Enterprise Manager, Java, ADF

Forms

Business
Process

Explanation

Forms

Payslips, OT slips, Statutory

forms etc.,

Specialized in: Supply chain management, Financials, Order Management,

Human Capital Management, Enterprise Manager, Java, ADF

Specialized in: Supply chain management, Financials, Order Management,

Human Capital Management, Enterprise Manager, Java, ADF