Professional Documents
Culture Documents
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WDD0126
Table of Contents
1 GENERAL INFORMATION...................................................................................................4
2 BUSINESS NEED AND REQUIREMENT................................................................................5
3 ISSUE............................................................................................................................. 6
4 CURRENT FUNCTIONALITY............................................................................................... 6
5 DESIRED FUNCTIONALITY.................................................................................................6
6 WORKFLOW PROCESS.....................................................................................................7
6.1 FLOW DIAGRAM...................................................................................................... 7
6.2 STEPS DESCRIPTION IN BRIEF.................................................................................7
6.3 TECHNICAL DETAIL:.................................................................................................9
8 CUSTOM TABLES/STRUCTURE IN SAP............................................................................12
9 USER EXIT / ENHANCEMENT DETAILED DESCRIPTION......................................................12
10 ASSUMPTIONS............................................................................................................. 12
11 DEPENDENCIES........................................................................................................... 13
12 SECURITY REQUIREMENTS/ AUTHORIZATION DETAILS....................................................13
13 TESTING SCENARIOS...................................................................................................13
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1 General Information
Finance : Accounts
Date:
21/01/2015
Receivable
SALES ORDER APPROVAL FOR MISC. BILLING
HCIL
Tel no:
E-Mail ID:
Complexity:
WDD0126
Honda GSP
High/mandatory
Low/optional
High
APPROX. DURATION
OF
DEVELOPMENT WORK (IN MAN-DAYS):
Yes
Medium/recommended
Medium
Low
No
N/A
Performance problems
Others (Specify) : N/A
Complexity
Reference Document
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3 Issues
Issue
#
Issue
owner
Date
Raised
Issue Description
Issue Resolution
Resolved
By & Date
4 Current Functionality
N/A
5 Desired Functionality
A work item (SD sales order) is sent to the AR Manager to review and approve a miscellaneous
invoice submitted through the SD module. If corrections are required, the sales order can be
denied and an email sent to the originator, which includes notes from the person who denied the
sales order, describing the requested change.
Once the sales order is approved in the AR Department, it should be routed to the Tax
Department for review and approval. If approved, the status of the sales order should be
complete, allowing the transaction to be picked up by automated processing to generate the
associated billing document. If denied, an email should be sent to the originator informing them
of the denial. This email should include any notes entered by the Tax Department indicating
requested updates.
After the final approval is applied and the billing document is generated, no further updates will
be allowed to the SD invoice.
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6 Workflow Process
6.1 Flow Diagram
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Trigger mechanism
Start Condition
VBAK
VBAP
Agent determination
technique
Role
Org Unit
Custom Table
Security Role
HR org structure.
Agents maintained in custom table
Distribution
lists
X Other
X Role
X Org Unit
Custom Table
Security Role
HR org structure.
Agents maintained in custom table
Unspecified
Distribution
lists
Unspecified
X Other
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Notification destination
Internal SAP
SAP Inbox
user
External E-mail
Example Lotus notes
Id
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N/A
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Error Handling (if any)
Substitution
Length Check
TableField
Key
Field
Foreign
Key
Description
Comments
10 Assumptions
"Billing Block" and "Billing block release" are performed manually by each process.
Function Maintain Billing Due List (VF04) is carried out automatically in a daily job.
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11 Dependencies
N/A
13 Testing Scenarios
Normal Functionality - test cases that ensure the workflow functions as it should. (e.g.
routes work items correctly, updates fields correctly)
ID Description
1
Entry personnel / Sales Order Created
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