How To Effectively Run A Meeting

A lesson plan brought to you by the

Tree House Trainers

Luke Sparkman
Brittney Short
Timothy Scott
Katelyn Olson
Mark Adams

Titleofcourse
:
HowtoEffectivelyRunaMeeting

Totallengthofcourse
:
1:15hours

Intendedaudience
:

Newsupervisorsandmanagersthatneedtoimprovetheirskillsonrunning
ameeting.

Briefcoursedescription:
FromyourfirstmeetingintheTreeHousetotheboardroom
meetingwiththeexecutives.TheTreeHouseTrainerswillshowyouhowtoeffectivelyruna
meetingsmoothandentertaininginafunandwonderfullearningenvironment.Soplease
comejoinusforthisamazingopportunity.

Objectives
:

Bytheendofthetrainingsession,theparticipantswillbeableto
1. Howtogetpeopletoparticipate.
2. Conductonlinemeetings.
3. Howtodisplaycompleteconfidencewithbodylanguage.
4. Coordinateandfollowanagendainatimelymanner

Materials:

PreparedVisualAids(V.A.s)PowerPointslides
Agendas
Refreshments
Markers
Coloredpaper
1Kooshtypeball
Pens
Candy

HowtoEffectivelyRunaMeeting

Lesson
Outline&
Objectives

MaterialsUsed

Course

V.A.Course
Introduction title

Course
Objectives
Understand
purposeof
Course

Objective1:
Howtoget
peopleto
participate

Objective2:
Conduct

V.A.with
objectives

Instructor
Activity
Introductions

Iseveryone
familiarwiththe
facility,standifyou
wishnobreaksuse
restroomifneeded

Reviewobjective
Identifybenefitof
improved
communication

Hand
clapping

TraineeActivity Train
er
(who
)
Listen

Listen

Respondingto
question

Handclapping
activity
V.A.

Roleplay:
Listen
Asktheir
Showanineffective Respondto
thoughts:Share
meetingwithout
questions
yourstoryofa
participation,then
Getingroups
whatwentrightor showaneffective
Sharetheirthoughts.
wrongina
meetingwith
Provideinformation
meeting
multiplepeople
Callforvolunteers contributing

Get
participantsinto
groupstodiscuss
participation

Divideroom
togather
information

V.A
Explainand
Listen
Askfortheir

showthe

online

thoughts:What

different

meetings

doyouthinkis

waysto

successfully

thebest

conductan

mediumto

online

conductan

meeting

Tim
e

All

10

All

10

20

online
meeting?
Objective3:
Howto
display
complete
confidence
withbody
language

V.A
Kooshball
Candy

Passthe
Kooshball
aroundthe
roomtoget
peopleto
participate/g
ain
confidence

whiletalking.

Havepeople
talkandthen
askthemto
standupand
saythe
samething
toshowhow
rehearsal
creates
confidence.

Objective4:
Coordinate
andfollow
anagendain
atimely
manner

V.A.
Agenda
example
pensand
paper

Beprepared
togiveinput
andadvises
toeach
particular
personwho
speaks.

All

10

Giveconstant
feedback.
Bothpositive
and
constructive
criticism.

Wewill
Listen
providean

agendafor
Participatein
ourmeeting discussion
thatwewill

usefor

discussion

(whats

missing?

howcouldit
lookorbe

different?

Whatsgood
aboutit?)

Wewillgive Getintoproper
thetrainees groupsandcreate
getinto
anagenda
groupsof

one

manager,

oneassistant
andone

sales

associate.

All

10

Summary

Notecard
Kooshball
Endingsurvey

Application

Evaluation

Forms

Theywillbe
givena
scenarioand
willhaveto
createan
agenda.
Wewillask
forexamples
fromthe
audience.
Telltheclass
thepurpose
ofthe
activity.

Remindgivetime
tocomplete
Explainand
distribute

Participateinsharing
resultsfromactivity

Balltoss,
shareone
important
thing
Leavethem
withnotecard
totakehome
Giveaending
surveytosee
howtheir
skills
improved.

Filloutactionplan

Completeevaluation


Byactingoutscenarioslikecominginlateandnotprepared,willhelpin
transfertrainingshowingallthetraineeswhatnottodo.Wewillalsobe
showingavideo,informationonslides,andgettingallofthetraineesinvolved
insharingtheirstoriesofhowameetingwentwrong.Ourfocuswillbehands
onlearningandlearningbyvisuals.Wereallywanttogivethemsomethingthat
willstickwiththemforever.Wewanttotransferthetrainingtotheirmindso
everysingletimetheythrowameetingtheythinkfirstaboutwhattheyhad
seenatourtrainingsession.