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HRMS

User Manual

HRMS
User Manual

HRMS

User Manual

Table of Contents
Introduction ......................................................................................................................... 3
Process Flow ....................................................................................................................... 3
Overview ............................................................................................................................. 3
Prerequisites ........................................................................................................................ 3
Using HRMS ....................................................................................................................... 3
Employee Definition ........................................................................................................... 3
Organization Definition Tab ............................................................................................... 4
Contacts for support ............................................................................................................ 4

HRMS

User Manual

Introduction
HRMS is used to maintain details about the employee working in the organization. The
information is entered when a new employee is hired by Global Technology Innovation.

Process Flow

Select or create an employee


Assign the organizational details
Enter the contract details
Enter the employee address
Update the payment details
Enter the personal details
Create Dependents
Perform HR tasks
Generate reports

Overview
The employee definition section captures information such as Employee code, Employee
Title, First name, Second name, Third name, Last Name, Employee Full Name, and if the
employee is active. The information is also captured in Arabic. The Employee Definition
screen consists of 7 tabs such as Organization Definition, Contract Details, Personal
Details 1, Personal Details 2, Payment Details, Employee Address and Employee
Reference, where specific information related to each tab is captured.

Prerequisites

Basic understanding of windows


Details of employees

Using HRMS
This section will guide you in creating an employee record and enter the appropriate
organizational definitions associated with the employee

Employee Definition
1. Select the employee code from the Employee Code dropdown list
2. Enter the required details
Field Name
Field Description
Employee Title The title of the employee
First Name
The first name of the employee
Second Name
The second name of the employee
Third Name
The third name of the employee
Last Name
The last name of the employee
Note: The employee full name is automatically displayed in the Employee Full Name field

HRMS

User Manual

3. Check or uncheck Employee active Yes/No as required

Organization Definition Tab


1. Navigate to Employee Definition > Organization Definition
2. Enter the employee reference code in the Employee Reference Code field
3. Select the required details from the drop down list
Note: When the appropriate entries are selected, the display fields would automatically be updated to
reflect the associated data

Field Name
Employee Company
Employee Division
Employee Branch
Employee
Department
Employee Section
Employee
Designation
Employee Grade
Job Type
Employee Reports
To
Employee Role
Employee Location
Visa Designation
Code

Field Description
Employee Company code is associated with the company, to
which the employee belongs.
Employee division code is associated with the division, to which
the employee belongs.
Employee Branch code is associated with the branch, to which the
employee belongs.
Employee Department code is associated with the department, to
which the employee belongs.
Employee Section code is associated with the section, to which the
employee belongs.
Employee Designation code is associated with the designation of
the employee.
Employee Grade code is associated with the employees code.
Job Type code is associated with the job that is assigned to the
employee.
The person to whom the employee reports
The role performed by the employee
The location assigned to the employee
The code associated with the employees visa

Contacts for support


For any further information required on this tool, kindly contact Arun Chandran at
acr_engg2002@yahoo.co.uk.