ISSUE: 1.

01R
REVIEW PERIOD : 24 MONTHS
LAST REVIEW: 01/07/09
PAGES: 01 of 14

DOCUMENT CONTROL NUMBER:

BVFD/MPr/FS/ENF/RBI/05.01.01R

DATE ORIGINATED: 24/07/05

Author: P.D Govender

Next Review: 01/08/11

Distribution:
Master File: - FSMA
Section File: - FSRM

Responsibility: CFO
ACO: FS&RM

MANAGEMENT PROCEDURE
RISK BASED INSPECTION PROGRAMME
DOCUMENTATION HISTORY
ISSUE and REVISION

ORIGINATOR

DATE

1.0R

P.D Govender

24/07/05

1.01R

P.D Govender

01/06/09

Breede Valley Fire & Rescue Service

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SECTION ID

DESCRIPTION OF CHANGE

REASON FOR CHANGE

NEW
All

Numbering & Format

Document Redesign

References

FS Bylaw-promulgated 2008

Necessary

3.03.5

Reference FS bylaw

Necessary

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BREEDE VALLEY FIRE & RESCUE SERVICE

Management Procedure
RISK BASED INSPECTION
PROGRAMME

BVFD/MPr/FS/ENF/RBI/05.01.01R
DATE OF LAST REVIEW: 01/07/09
NEXT REVIEW DATE: May 2011

AUTHOR: PD GOVENDER

PURPOSE
This Standard Operating Procedure provides an overview of the Breede Valley Fire & Rescue
Services procedure of conducting risk based Inspections that provide overall support to the
Integrated Fire Safety & Risk Management Plan [IFSRMP]
EFFECTIVE DATE: August 2005
REFERENCES:
BVFD: Management Procedure on the Discharge of Fire Safety Duties
Fire Brigade Services Act, Act 99 of 1987
Fire Protection Regulations, SANS 10400:Part T
Breede Valley Municipality Fire Safety By Law
SANS 10090 Standard on Community Protection against Fire
The Constitution of the Republic of South Africa, Section 152(1) (d).
OBJECTIVES:
To ensure that fire safety duties are conducted in a systematic, transparent and auditable
manner that will enable the achievement of Key Performance Objectives
SCOPE OF APPLICATION:
Applicable to all members of staff assigned and delegated to discharge fire safety and fire
prevention duties.
RESPONSIBILITY:

The Assistant Chief: Fire Safety and Risk Management (or Senior Officer so delegated in
this capacity) is responsible ensuring the implementation and quality assurance of this
Procedure.
Fire Safety Officers are responsible for ensuring adherence to the guidelines and (any)
prescriptive conditions of this Procedure.

RELATED DOCUMENTS

Discharge of Fire Safety Duties - BVFD/MPr/FS/ENF/FSD/05.01.01R

Risk Evaluation and Data Form (READ)
Risk Based Inspection Programme Annexure A: Standard Notification of Inspection Letter

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PART ONE: RISK BASED INSPECTION PROGRAMME

POLICY
1.01

Department policy is to adopt, in the first instance, an advisory role rather than to simply
police the legislation for which the Fire Service is responsible with the mindset that
cooperation is generally more effective than confrontation.

INTRODUCTION
1.02

The development and management of a Risk Based Inspection Programme (RBIP) will
provide important data to assist in the development and evaluation of the Services
Integrated Fire Safety & Risk Management Plan (IFSRMP) and overall Performance
Management System. This will enable Breede Valley Fire and Rescue Service to fulfill its
duty to manage the fire risk in the community.

1.03

The final decision on the level of enforcement to be taken following an inspection and
assessment of risk in any workplace will where appropriate embody the principles,
expectations and methodology as outlined in the Management Procedure on the
Discharge of Fire Safety Duties.

1.04

The use of risk based inspections read together with other Management Procedures and
SOPs on Fire Safety and/or Risk Management will allow the Fire Safety Inspectorate
(FSI) to make consistent and fair enforcement decisions based on clear guidelines,
which will be robust if challenged, and auditable when required.

1.05

There are three principle areas that will enable the fire service to manage the fire risk in
the community. These are:

Fire Prevention

Fire Protection

Fire Intervention

1.06

The integrated approach recognizes that activity in one or more of these areas has the
potential to reduce the risk in the community. However in situations where it may not
always be possible to reduce the risk to an acceptable level using Statutory or
Community Fire Safety initiatives, the information gathered will be used to provide an
appropriate level of fire cover in terms of service response.

DETERMINING THE LEVEL OF RISK

1.07

The Risk Based Inspection Programme forms part of the Services overall integrated
approach to management by prioritizing the inspection of workplaces. It will initially be
necessary to determine the level of risk in the workplace in question.

1.08

This will be determined by the carrying out of an on-site or remote audit, which will, on
completion necessitate a risk rating.

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1.09

The risk to individual persons will be of concern to Inspectors carrying out the audit;
however it will be the potential for the loss of life or serious injury that will have a major
influence on the level of risk determined.

1.10

Whilst the risk to the employees and other persons that may be present is the prime
influence. An assessment of the risk in the workplace and its inclusion in the inspection
programme can be made for a number of other purposes, such as:
Property/business loss
Loss of heritage
Loss to the community
Environmental damage
Fire fighting operations

1.11

The findings of the audit process and any risk rating applied to a workplace will be
influenced not only by life safety considerations but also the potential loss or risk to the
community.

1.12

When determining the risk presented by a particular workplace the following factors will
be considered. The following list is not exhaustive each must be assessed on an
individual basis using all relevant factors:
Type
Type of structure
Use
Nature of occupants
Furniture, fittings and surface finishes
Processes undertaken/materials stored
Potential sources of fire (accidental or deliberate)
Potential fire spread internal and external
Structural fire protection
Compliance with relevant sections of the fire safety bylaw
Fire precautions provided
Standard of fire safety management
Location
Access
Water supplies
Operational needs
Safety of fire-fighters
Environmental impact of any fire

Note: When an Inspectors competence prevents completion of any area, consultation with Fire Service
Senior Management shall take place.
1.13

When considering these factors it will also be necessary to utilize information from
current firefighting practice. Current fire intelligence and a review of the historical
experience of the premises will be taken into account before a final determination of risk
rating can be made.

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1.14

Professional judgement will be taken into account as part of the overall process.
Examples might include:
A low risk hospital may have a risk rating of 5, the same as a high risk office. In
the case of the hospital, the Inspector needs only to document the inspection.
However in the case of the office, the Inspector when faced with conditions that
present a high risk will need to take immediate enforcement action.
It may not be reasonable to equate the life risk presented by a typical hotel,
guest house or similar, with that of a comparable building providing care
accommodation or used as a hostel or similar. Such important factors as the
management regime in place and the nature of the occupants will need to be
taken into account.

1.15

An initial estimation of the levels of risk, for most occupancy types, can be undertaken
according to variations in the following:
The provision of active and/or passive fire safety systems
The level of fire safety management provided, or
The size of the workplace

1.16

Using the provision of active and/or passive fire safety systems that would normally be
expected in any particular occupancy type as the bench mark then the level of risk
could be varied as follows:
Severe under provision - Very High Risk
Under provision - High Risk
Normal provision - Medium Risk
Over provision - Low Risk
Significant over provision - Very Low Risk

1.17

As increasingly sophisticated community risk models are developed to support IFSRMP,

the audit process for a workplace must be compatible across all areas of fire service
activity, particularly a correlation between the levels of risk for a Fire Safety Inspection
Programme and the Risk Categorization Review Process (SANS 10090).

1.18

It is critical that at every stage the processes by which the levels of risk and the resulting
inspection activity have been determined are reasonable, are recorded, transparent and
auditable.

ASSESSMENT OF RISK: EMPLOYER RESPONSIBILITY

1.19

The risk from fire in the workplace should be assessed by the employer (either as part of
a general review of health and safety risks or as a specific exercise). The following
checks should be included:
That a fire can be detected in a reasonable time and that people can be warned,
That people who may be in the workplace can get out safely,
That reasonable fire-fighting equipment is provided,
That people in the workplace know what to do if there is a fire,
That all fire safety equipment is checked and maintained at the required time
periods, and to a satisfactory standard.

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1.20

The Municipal Fire Safety By Law , Part C; Section 37 states that the Chief Fire Officer
may designate certain premises as those requiring emergency evacuation plans.

1.21

Premises that are deemed to be of high fire or high population risk will usually be
designated as such; and it will be required that such premises are scheduled for regular
inspections as part of the continuous risk assessment of high risk occupancies.

1.22

In cases where premises have been designated to have emergency plans in place; the
FSI is to ensure that such plans are up to date and that such plans are implemented by
the employer.

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PART TWO: THE AUDIT PROCESS

INTRODUCTION
2.01

The process for carrying out the fire safety inspection of workplaces in Breede Valley is
determined by the level of risk presented by those workplaces regardless of what other
legislation might apply to them. The principle of audit will form the basis of the
inspections.

2.02

Whilst the Table 1: Compliance levels/Risk Rating Matrix give general guidance on
determining the level of risk for a workplace, that level can be varied according to local
circumstances such as:
Historical information on the workplace concerned
A visit to a workplace under sections of the Fire Brigades Services Act or
Municipal Fire Safety By Laws
Reports on fires attended
Local trends or socio-economic factors
Fire risk assessments by or on behalf of employers or other bodies such as
Department of Labour, Environmental Health Services or South African Police
Services (Explosives Act).

THE 3-STEP FIRE SAFETY & RISK AUDIT PROCESS FOR WORKPLACES
2.03

As part of the integrated approach to Fire Safety & Risk Management; Department
strategy is to strengthen the working relationships between internal Divisions and
Sections as well as to ensure that other responsible Municipal Departments and external
agencies also play a meaningful role in this integrated approach.

2.04

To achieve this, a 3-Step Fire Safety Audit approach is utilized.

2.05 STEP 1- THE REMOTE AUDIT

a. A Remote Audit is done in office by gathering as much information about the
premises about to be formally inspected. Information is usually gathered from past
records, Building Control or Town Planning, or from external enforcement
agencies.
b. The Remote Audit is further supported by the allocation of a file (i.e. internal or
external request to conduct a specific audit of a premise.
c.

On first allocation of a file or upon data collected, the FSI will carry out a remote
audit of the premises and apply an initial risk rating using Table 1: Compliance
Level/Risk Rating Matrix.

d. This initial risk-rating will generally be equivalent to a medium risk (3) for the
relevant purpose group column and will change accordingly once an actual Fire
Safety Audit (Regulatory Inspection) is conducted.

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Table 1: Compliance Level /Risk Rating Matrix

CL-5
CL-4
CL-3
CL-2
CL-1

Priority
Priority
Priority
Priority
Priority

1
1-2
2-3
4
4

Table 2: Premises Use Groupings

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2.06 STEP 2- OPERATIONAL PRE-FIRE PLANNING RISK VISIT

a. It is the responsibility of the Division: Fire Safety & Risk Management to generate
regular risk visits sheets for the Operations Division.
b. The Operational Risk Visits(ORV) Form must be generated as part of the
Company Routine for the month and must take into account the :

Nature of risk
Priority Code
Level of Complexity for Company /Platoon to handle.

c. The Company Officer must ensure that the ORV is carried out as per schedule
unless impractical to do so in terms of operational constraints.
d.

Once complete the ORV must be signed and returned to FSRM together with
any recommendations.

e. The ORV must be captured and filed in the FSRM.

2.07 STEP 3 - THE ON-SITE: REGULATORY FIRE SAFETY INSPECTION & AUDIT
a. The regulatory fire safety inspection is a process that is not wholly dependent on
Steps 1 and 2; as it also depends on the Priority Code allocated once a complaint
is registered and may be conducted immediately by the Inspector.
b. However, regardless of whether the audit is done after Steps 1 and 2 or is done
as urgent following a Priority Code allocation; the Inspector will need to consider
fire intelligence data concerning external factors, which may affect the overall risk
profile presented by the premises.
c. This audit of a workplace will be carried out using the

Risk Evaluation Audit Data Form [READ], and the

Regulatory Fire Inspection Checklist as per occupancy classification.

d. The results of the workplace audit will determine the final risk rating. In
determining the final Risk Rating, the Inspector must use Table 3: Enforcement
Expectation.
This table may be used to provide additional guidance to the Inspector to verify
the correct risk rating is allocated during the course of any remote audit,
operational risk visit or regulatory inspection.

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Table 3: Initial Enforcement Expectation

UNACCEPTABLE
RISK
SERIOUS RISKS THAT REQUIRE IMMEDIATE
ATTENTION

RISK
RATING

DESCRIPTION
High level risks
that have NO
control measures
and place life
/property at
immediate risk
from fire outbreak

COMPLIANCE
LEVEL

Compliance
Level 4
Medium risks
that have no
effective control
measures

RISKS REQUIRING ATTENTION

Prohibition
Notice to
Cease Activity

Follow Up Audit Always Required

Compliance
Level 5

Generally workplace risk rating very

high/high
Serious deficiencies that require
structural alterations
Requirement for comprehensive
major systems
Poor management with numerous
high/medium contraventions of fire
safety legislation.
Disregard for fire safety issues with
bad housekeeping and no risk
assessment or records of training or
testing.
Following a fire where greater
emphasis is required to address
deficiencies
History of previous enforcement or
informal action

Enforcement
Notice- FOTC
[ Final Order to
Comply on First
Inspection]
-OTC may range
from 24 hours to
7 days

Follow Up Audit Always Required

Dangerous conditions resulting in

serious risk to persons in case of fire

 High level risks

that are lacking in
adequate control
measures

ENFORCEMENT
EXPECTATION

DESCRIPTION

 Medium level
risks that are not
adequately
controlled

Compliance
Level 3
 High level risks
that could be
reduced further
by technology

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Generally workplace risk rating

medium
Numerous low level deficiencies
possibly with history of other minor
issues
Poor management evident and
inspector has lack of confidence that
matters will be adequately
addressed
History of previous enforcement or
informal action.
Consider referral to Building Control if
appropriate

Enforcement
Notice
[ 1st or 2nd OTC14 days with
possible
extension]
Notification of
Fire Safety
Deficiencies

Follow Up Audit Always Required

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LIMITED WELL MANAGED RISK

 Low level risks

that could be
reduced

 Risks are
medium but have
some level of
control
 Risks are
medium but
control measures
rely on human
factor

Follow Up Audit Not Normally Required

Compliance
Level 2

NO SIGNIFICANT RISKS

Notification of
Fire Safety
Deficiencies
[ 1st OTC 30
days with
possible
extension]

 Risks are high

but have good
levels of control
that do not rely
on human factor

 There are no
significant risks

Generally workplace risk rating low

Several low level deficiencies but
without a previous history.
Inspector has confidence in the
overall management of the
workplace that matters will be
adequately addressed.
Consider referral to Building Control
if appropriate

Risks are very

low
 Risks are
medium but are
very well
managed by
comprehensive
use of technology
or other means
that do not rely
on human factor

Compliance
Level 1

Generally workplace risk rating

low/very low or those premises
in multi-occupied buildings not
selected for a sample audit
Possibly no Risk Assessment
carried out/recorded but
building generally satisfactory
in all other respects
Only very low level deficiencies.
Approach to include verbal
advice/agreement and
information (inspector to
record any advice given)
Any situation where workplaces
comply with the order but
where additional measures
would reduce the risk category
Consider referral to Building
Control if appropriate.
No Follow Up Required

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PART THREE: CONDUCTING THE ACTUAL AUDIT

3.01 AUDIT PRINCIPLES
The following paragraphs are provided to give guidance on audit principles to those
Inspectors who may be unfamiliar with this type of inspection. Instruction on the carrying
out of a fire safety audit can be found in the following sections of this Part.
a. The process of audit is designed to allow the Inspector to determine if the process or
procedure, subject to the audit, is in practice a true reflection of theory. It is the system,
process or procedure that is subject to audit and not the people within that system,
process or procedure. For example, the audit of staff training procedures will look at the
sequence of events, detailed in writing, being performed in reality. If the procedure
states that all staff will receive comprehensive fire safety training on a quarterly basis,
the Inspector will expect to see evidence that this is true. The efficiency with which the
task is completed may be of relevance but is not what the Inspector is looking for. Only if
the task is not carried out will reasons be looked for.
b. The Fire Safety Inspector will start by looking at a system and frequency for review, to
ensure it is actually in place. Following this each element of the system will then be
checked, including the review process.
c. The important factors to be considered when on site are:
Establish that a system exists (policy or procedure)
Check each element (hazard identification, risk assessment, control
measures, review)
Only check samples (select particular components of each element)
Check by observation and communication (look and listen for evidence,
talk to persons)
Identify deficiencies (in the areas selected for audit)
Address deficiencies

3.02 THE FIRE SAFETY AUDIT

a. A fire safety audit is, as its title implies, an inspection that uses the principles of audit as
its base, but not as its sole methodology. The process of auditing a workplace,
assessing risks and making enforcement decisions will embody the principles,
expectations and methodology as contained in 1.05.
b. The Fire Protection Regulations and the Occupational Health & Safety Act, Act 85 of
1993 are based upon the unequivocal responsibility of the employer to assess and
mitigate the risk to those employees who could be affected by fire. It is not appropriate
for the Fire Service to provide a prescriptive solution as the sole means of addressing
deficiencies, except where communications have broken down and formal methods are
necessary.
c. It is important for Inspectors to recognize that any enforcement action taken must be first
verified against the Enforcement Expectation Table.
d.

Any enforcement action must be detailed enough for the employer to act upon, and it
must make clear the required objective.

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3.03 CONDUCTING THE AUDIT

3.03.1 Responsible Person
a. The Inspectors initial objective is to identify the responsible person(s). In multioccupied premises the first point of contact should normally be the building
manager (owner and/or agent) who will normally have responsibility for the
building overall and in particular the common parts and common fire safety
systems.
b.

Where possible at least 1 weeks notice should be given in writing prior to

carrying out a fire safety audit using a standard notification letter.

c. An individual employers responsibility for safety in the workplace extends beyond

the part(s) of the premises they occupy to a place of ultimate safety. This will
include (as a minimum) some responsibility for the common parts.
d. In multi-occupied premises employers have a responsibility to co-operate with
each other and any other person who has control overall of the premises to
ensure adequate fire safety measures are in place. This process will inevitably
require action by the owner, as a person having control (and responsibility). It is
not acceptable for an individual employer in multi-occupied premises to simply
tolerate inadequacies in the common parts of the premises on the basis that a
third party has principal control.

3.03.2 Prior to the Inspection

a. Time must be taken to prepare for the audit. If the premises are known, then
careful research of the file should be undertaken.
b. Particular attention must be given to all factors that will affect the overall risk
rating of the premises; these will include not only life risks but also those to
facilitate IFSRMP, compliance with parts of the current Building Regulations, firefighter safety and the effect of any fire in the premises on the environment.
Note: When an Inspectors competence prevents completion of any area,
consultation with Fire Service Senior Management shall take place.

3.03.3 Employers Fire Safety Management Plan (or Equivalent)

a. Every employer shall make arrangements as appropriate, having regard to the
nature of their activities and the size of their undertaking, for the effective
planning, organisation, control, monitoring and review of the preventive and
protective measures.
b. In order to develop and maintain the safety of the building and that of employees
and others expected to be there, the building management team should have
formulated and documented a fire safety strategy.
c. The workplace fire safety strategy may include a fire safety manual in which
technical specifications for all aspects of the workplace are included, i.e.:
A fire safety policy statement appropriate to the building configuration, location,
occupation and use. The fire safety policy statement should include general

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safety issues related to the use of the building and the aims and objectives of the
proposed management system and its methodology.
Fire safety specification for the workplace including plans where appropriate.
Safety management structure.
Continuing control and audit procedures.
Actions to be taken in a fire emergency.
Fire drills.
Housekeeping.
Planned maintenance procedures.
Staff training.
Security.
Record Keeping.
In order to maintain the effectiveness of the fire safety strategy, it will be
essential that regular and effective testing and maintenance procedures are
conducted and evidence of this is documented.

3.03.4 Risk Assessment

a. The workplace fire safety audit should commence with an examination of the fire
safety risk assessment and emergency plan. These documents underpin the
rationale for the fire safety strategies within the workplace. The Inspector must
use professional judgement to form an initial view regarding the safety case
presented and decide to what extent these matters will require verification.
b. Past experience has shown that there are a considerable number of employers
who are unaware of their responsibilities to carry out a risk assessment.
However, even where there is no risk assessment available most responsible
persons do have a general, if incomplete or imprecise, understanding of their
responsibilities for fire safety in the workplace. In many cases they may have
taken some action to meet these obligations.
c. In the absence of a written fire risk assessment, the Inspector must establish
what, if any, control measures are in place. This will form the starting point for the
audit.
d. This process will enable the Inspector to gauge the extent of the employers
understanding of their responsibilities and provide an opportunity to educate and
inform. Understanding and acceptance of responsibility should be seen as one of
the primary purposes of the fire safety audit.

3.03.5 Emergency Plan

***Refer to Schedule 1 of the Fire Safety Bylaws

a. The responsible person should ensure that:

People in the workplace know what to do if there is a fire,
the workplace can be safely evacuated,
there is a written plan where five or more people are employed, and
the written plan is available for inspection by the fire authority.
b. In drawing up the emergency plan, the employer should take the results of
their risk assessment into account. If the workplace is in a building, which is
shared with other employers or occupiers, the emergency plan should be drawn

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up in consultation with those employers and the owner(s) or other people who
have any control over any part of the building.

3.03.6 Documentation
a. Any effective management system will be supported by a range of
documentation. The Inspector will inspect available documents to obtain
evidence that effective systems are in place.
b. In addition to the written risk assessment this evidence should include the
emergency plan, service records, staff training records, fire drill records and the
company policies and procedures relating to fire. The inspection of documents
need not be exhaustive; the Inspector should record those documents seen,
including the date of each document. The aim is to establish the current position,
raise management awareness and assist in forming a view about how detailed
the physical inspection of the workplace will need to be.

3.03.7 Verification of Standards

a. Verification is completed by a physical inspection of some or all of the workplace
to check compliance with the Regulations.
b. The extent of the verification will depend upon a number of factors but must
always include the risk critical constituent and may include a sample constituent.

3.03.8 Risk Critical Element

The fire safety audit will include a physical inspection of at least one of the
following parts of the building.
Common parts and fire safety systems of multi-occupied premises
Final exits
Protected/external staircases
External routes
Areas licensed for public entertainment
Note: Where major deficiencies are found in the sampled risk critical elements a
full inspection of all risk critical elements is to be made.

3.03.9 Sample Element

a. The selection of the sample element will follow when the risk critical constituent
has taken place.
b. By this stage the Inspector will have enough information to form a comprehensive
view regarding the standard of the workplace and must now exercise professional
judgement to decide the extent of the additional sample constituent to be
inspected.
c. When making this decision Inspectors should include the areas that appear to
present the greatest risk.
d. In a single occupied building no further verification may be necessary.
e. When considering the sample to be inspected, Inspectors should take into
account any relevant history on the premises file. Particular account should be

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taken of records that indicate a higher level of risk in a certain area of the
premises.
f.

Where areas of high fire risk are noted during the risk critical element t the
Inspector may wish to include these in the sample constituent e.g. industrial
kitchen, spray booth, highly flammable store, vulnerable occupants etc.

g. In a multi-storey single occupied premise where the risk profile is uniform, the
recommended approach is to randomly sample enough floors to satisfy the
professional judgement of the Inspector.
h.

In multi-occupied buildings a different approach is required. Multi-occupied

buildings will contain a number of individual premises, and as such a number of
employers.

i.

When carrying out a verification inspection, an audit of the workplace or areas

with the highest risk should be sampled but all individual workplaces are to be
visited in order to assess, educate and inform the employers. Part A of the DREAD form will be completed for each occupier.

j.

If in the professional judgement of the Inspector, there remain areas of concern

following the sampling and verification process, a full top to bottom inspection
should be carried out.

3.04 Risk Rating

a. As part of the fire safety audit process the Inspector will be required to decide the
workplace risk rating.
b. This rating will be used to determine the frequency of future fire safety audits.
c. The Inspector will use the information entered on the READ form and from the
Occupancy Regulatory Inspection Form to determine the compliance level (1 to
5). This compliance level is then applied to the Compliance Level/Risk Rating
Matrix using the appropriate premises use group column to determine the initial
risk rating.

3.05 Educating and Informing

a. Educating and Informing employers and others about their duties under the Fire
Protection Regulations and Municipal Fire Safety Bylaws is a fundamental part of
the enforcement regime of Breede Valley Fire and Rescue Service.
b. In this context, educating and informing serves two purposes:
To provide an initial level of enforcement activity where a premises gives
no immediate cause for concern but no risk assessment has been
completed.
To provide an efficient method for dealing with a predictable need, i.e.
lack of knowledge concerning responsibilities under the Regulations or
Bylaws

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3.06 AFTER THE AUDIT

a. When the audit has been completed, the overall Compliance Level will be compared
with the Initial Enforcement Expectations which will offer the range of enforcement
options to be considered.
b. A meeting with the responsible person is to be held where possible, to discuss the
areas of non-compliance, and the possible enforcement options available.
c. Regardless of discussion and arrangements made, the appropriate Order To Comply
must be issued if there are any non-compliances.
d. Just as important as enforcement action, encouragement should also be given for
compliance. If appropriate, observations should also be made to encourage the
process of continuous improvement.
e. The Inspector will, on return to the fire safety base, ensure that appropriate records
are filed and that all information pertaining to the audit and inspection is captured
and appropriately filed; and that follow up dates are programmed.

Breede Valley Fire & Rescue Service

dcn

BVFD

MPr

FS

ENF

RBI

05.01.01R

Page 17 of 18

Breede Valley Fire & Rescue Service

dcn

BVFD

MPr

FS

ENF

RBI

05.01.01R

Page 18 of 18