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Group Five Civil Engineering

HUMAN RESOURCES PROCEDURE


HOURS OF WORK, OVERTIME,
NIGHT WORK, PAY WEEKENDS,
WORK ON PUBLIC HOLIDAYS AND
SATURDAY WORK

Document No.
HRP-012
Revision No.
01
Page No.
Page 1 of 6

HUMAN RESOURCES PROCEDURE FOR


HOURS OF WORK, OVERTIME, NIGHT WORK,
PAY WEEKENDS, WORK ON PUBLIC
HOLIDAYS AND SATURDAY WORK
HRP-012

Name
Designation

Originated By
Annie von Brandis
SHEQ Secretary

Review By
Conrad la Grange
HR Director

Approved By
Andrew McJannet
Managing Director

31 August 2009

23 June 2009

31 August 2009

Signature

Date

Copyright Group Five 2010. All Rights Reserved - This documentation is considered the intellectual property of Group
Five. Unauthorised reproduction or distribution of this documentation or any portion of it may result in severe civil and
criminal penalties, and violators will be prosecuted to the maximum extent possible under law.

Group Five Civil Engineering


HUMAN RESOURCES PROCEDURE
HOURS OF WORK, OVERTIME,
NIGHT WORK, PAY WEEKENDS,
WORK ON PUBLIC HOLIDAYS AND
SATURDAY WORK

Document No.
HRP-012
Revision No.
01
Page No.
Page 2 of 6

Table of Contents
1
2
3
4
5
6
7
8

Purpose.........................................................................................................................................
Scope............................................................................................................................................
References....................................................................................................................................
Definitions, Acronyms and Abbreviations.......................................................................................
Responsibilities..............................................................................................................................
Procedure......................................................................................................................................
Records.........................................................................................................................................
Attachments...................................................................................................................................

Group Five Civil Engineering


HUMAN RESOURCES PROCEDURE
HOURS OF WORK, OVERTIME,
NIGHT WORK, PAY WEEKENDS,
WORK ON PUBLIC HOLIDAYS AND
SATURDAY WORK

Document No.
HRP-012
Revision No.
01
Page No.
Page 3 of 6

1.

Purpose
To regulate overtime procedures in order to comply with the Basic Conditions of Employment
Act.

Scope
Applicable to employees, managers and directors of Group Five Civil Engineering.

References
ISO 9001:2008
- Quality Management System Requirements
ISO 14001:2004
- Environmental Management System Requirements
OHSAS 18001:2007 - Occupational Health and Safety Management System Requirements

Definitions, Acronyms and Abbreviations


The paragraph headings in this document are for the purpose of convenience and reference
only. Unless a contrary intention appears:

words importing any one gender shall include any other gender;
words importing the singular shall include the plural and vice versa; and
words importing natural persons shall include created entities (incorporated and
unincorporated) and vice versa.

Responsibilities
Action
Preparation
Review
Approval
Implementation

Responsibility
-

HR Manager
Management
Managing Director
All Staff

Procedure
6.1 Regulation
The Minister of Labour has determined that the earnings threshold set by the basic
conditions of employment act (BCEA) will be R149 736 per annum effective 1 March
2008. This means that the sectoral determination for the Civil Engineering Industry (which
is determined in terms of the BCEA) must comply in the same manner.
The earnings threshold is the wage level above which workers are excluded from the
provisions of the BCEA relating to hours of work, payment for overtime, etc.
Earnings means regular annual remuneration pay before deductions, i.e. Income tax,
annual bonus, pension, medical aid and similar payments but excluding similar payments

Group Five Civil Engineering


HUMAN RESOURCES PROCEDURE
HOURS OF WORK, OVERTIME,
NIGHT WORK, PAY WEEKENDS,
WORK ON PUBLIC HOLIDAYS AND
SATURDAY WORK

Document No.
HRP-012
Revision No.
01
Page No.
Page 4 of 6

(contributions) made by the employer in respect of the employee. The fixed portion of any
vehicle allowance must be added to earnings to determine the earnings threshold.
Managerial employees are excluded from these overtime provisions. A manager means an
employee who is charged by the employer with the overall supervision over, responsibility
for, and direction of the activities of an establishment or a department of an establishment
and the employees engaged therein.

6.2 Ordinary Hours of Work: Chapter 2 (9) of the Act


An employer may not require or permit an employee to work more ordinary
hours of work than:

45 hours in any week; and


nine hours in any day if the employee works for five-days or fewer in a week; or
eight hours in any day if the employee works on more than five days in a week.

6.3 Overtime: Chapter 2 (10) of the Act


Overtime is limited to 10 hours per week. (A total of 55 working hours per week).
Employees must keep a monthly record of attendance for each day worked.
This record of attendance must be submitted to the site administrator as an
overtime claim.

6.4 Payment for Overtime


6.4.1

Overtime worked on a Public Holiday: Chapter 2 (18) (2) of the Act

If a public holiday falls on a day on which an employee would ordinarily work, the
employee will be remunerated at double the daily wage, i.e. the employee will
receive his normal wage / salary plus another days wage / salary.
Where an employee does not work on a public holiday (which would have been a
normal working day) he/she must be paid his / her ordinary salary / wage for the
day.
Please note: These procedures are applicable to South African based employees
only and do not apply to employees seconded to international assignments. Such
employees will be subject to the relevant legislation of the host country.
6.4.2

Overtime worked on Sundays (Section 16 of the Act)

An employee who occasionally works on a Sunday must receive one days wage
(nine hours) for any time worked, up to a maximum of 4 hours worked.
Employees who work between 4 and 9 hours must be paid 18 hours of normal
time. Hours worked in excess of 9 hours will be paid at double the hourly wage.

Document No.

Group Five Civil Engineering

HRP-012
Revision No.
01
Page No.

HUMAN RESOURCES PROCEDURE


HOURS OF WORK, OVERTIME,
NIGHT WORK, PAY WEEKENDS,
WORK ON PUBLIC HOLIDAYS AND
SATURDAY WORK

Page 5 of 6

An employee who ordinarily works on a Sunday must be paid at 1.5 times the
normal wage for each hour worked. Paid time off in return for working on a
Sunday may be agreed upon.
6.4.3

Payment for Overtime: Monthly Paid Employees

Employees who earn a monthly income below the limit specified in the BCEA are
also entitled to payment for overtime. Such total annual payment is limited to that
amount which, when added to their annual remuneration, equates to the BCEA
threshold. The hourly rate at which they are remunerated will be calculated as
follows:
Overtime rate per hour

Monthly Cash Salary


21.67 x 9

1.5

The maximum amount payable per month will be limited to one twelfth of the
difference between their annual remuneration and the BCEA threshold amount.

6.5 Nightshift Work


6.5.1 In this section, nightshift work means work performed after 18h00 and before
06h00 the next day.

6.5.2 An employer may only require or permit and employee to perform night work, if so
agreed
a) the employee is compensated by the payment of an allowance, which may be
a shift allowance, or by a reduction of working hours: and
b) transportation is available between the employees place of residence and the
workplace at the commencement and conclusion of the employees shift.
Note: The practice of assigning night watchmen duties to site employees should
as far as practical be discouraged.

6.6 Pay Weekends


The Companys standard Monthly pay weekend will be as follows:
Close site on Friday at 12:00; and
Commence work on Tuesday at 07:00.
Very remote sites may request management permission to extend the monthly pay
weekend, closing at 17h00 on the Thursday before the weekend.

6.7 Public Holidays


Sites are free to work hours in at normal time and swap Public Holidays (Agreement of
Employees required).

Group Five Civil Engineering


HUMAN RESOURCES PROCEDURE
HOURS OF WORK, OVERTIME,
NIGHT WORK, PAY WEEKENDS,
WORK ON PUBLIC HOLIDAYS AND
SATURDAY WORK

Document No.
HRP-012
Revision No.
01
Page No.
Page 6 of 6

6.8 Saturday Work


It is company practice to work every second Saturday. The programme required to
complete the project on time will dictate the number of Saturdays per month. This applies
to every required weekend other than pay weekends.

6.9 Sunday Work


The Company discourages Sunday work and it is to be avoided. If employees work on a
Sunday, they are required to take either the preceding Saturday or the following Monday
as a day off.
Note that the Act requires a minimum rest period of 18 hours per week.

6.10 Practice Note: Employment of Watchmen


The Basic Conditions of Employment Act (BCEA) makes specific reference to the
regulation of working time in accordance with the provisions of any Act that governs
occupational health and safety and due regard to the family responsibilities of employees.
It is therefore a requirement to manage the employment of watchmen as follows:
A - Night Watchmen
Two watchmen per position
Four (4) days on duty and four (4) days off duty on 12 hour shifts
Night shift allowances and overtime as required
B - Day Watchmen
One watchman per position
Works only on weekends and long weekends
Note: Employees may rotate between night and day watchmen on a monthly basis.

Records
None

Attachments
None