HIRARC

Universiti Tunku Abdul Rahman
Manual Title : HAZARD IDENTIFICATION, RISK ASSESSMENT AND RISK CONTROL (HIRARC)
Procedure Number : QP-DSS-005
1.0
Rev No: 0
Effective Date: 07/04/2010
Page No: 1 of 13
Purpose
The purpose of this SOP is to provide a systematic and objective approach to assessing hazards and
their associated risks that will provide an objective measure of an identified hazard as well as provide
a method to control the risk. It is one of the general duties as prescribed under the Occupational
Safety and Health Act 1994 (Act 514) for the employer to provide a safe workplaces to their
employees and other related person.
2.0
Scope
This SOP outlines requirements associated with OSH workplace inspections, including training,
inspection checklists to be used and HIRARC report.
3.0
Definitions
Hazard means a source or a situation with a potential for harm in terms of human injury or ill health,
damage to property, damage to the environment or a combination of these.
Hazard identification means the identification of undesired events/conditions that lead to the
materialization of the hazard mechanism by which those undesired events could occur.
Inspection team / HIRARC Team means two or more people responsible for conducting the
workplace inspection
Risk means a combination of (i) the likelihood of an occurrence of a hazardous event with specified
period or in specified circumstances and (ii) the severity of injury or damage to the health of people,
property, environment or any combination of these caused by the event.
Risk assessment means the process of evaluating the risk to safety and health arising from hazards
at work.

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Risk control means the process of implementing measures to control the risk associated with a
hazard.
Risk management means the total procedure associated with identifying a hazard, assessing the
risk, putting in place control measures, and reviewing the outcomes.
4.0
Responsibilities
4.1
Faculties/Divisional Management
Management in Faculties and Divisions/Departments, may, if requested, to assist the OSH

Committee to carry out workplace inspections and subsequent rectification of hazardous
conditions. Management and staff also have the responsibility to inform OSH Committee on
any potential hazards identified and/or the effectiveness of existing controls.
4.2
HIRARC Inspection Team
The inspection team is required to record workplace inspections findings as set out in this SOP
and to ensure hazards are controlled.
5.0
Workplace Safety Inspections
5.1
Inspection Frequency
The Occupational Safety and Health Act (OSHA) 1994 require the inspection of workplace to
be done at least once in every three months.
However, inspection frequency is determined by the level of risk associated with the workplace
(faculty, division, department, laboratory). A risk assessment should be conducted by the
Faculty/Division/Department/Laboratory controlling the area to determine the risk and the
frequency of inspections required.

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After receiving risk assessment reports, an inspection schedule, appropriate for the level of
risk, should be developed by the HIRARC team, to program inspection throughout the year.
This schedule should be communicated back to the respective faculty, division, department
and laboratory.
5.2
HIRARC Inspection Team
It is recommended that those conducting workplace inspections attend HIRARC training and
have knowledge and/or experience of the workplace and hazards that may be present.
The inspection team should be comprised of at least an OSH Committee member, a

Department of Estates and Facilities (DEF) representative. Inspections team may also include
a person external to the area. The in charge personnel of the area should be present during
the inspection if required by the inspection team.
HIRARC Team should prepare the inspection schedule and discuss the areas to be inspected
and time allocated for inspection. Each inspection must be fully documented. The HIRARC
form (Appendix B) must be completed by the inspection team and signed by the in charge
personnel of the location and an agreement amongst team members involved in the
inspections on counter measures and recommendations, prior to submitting the report to the
OSH committee.
5.3
Staff Involvement
Staff (science/engineering/computer laboratory/workshop etc.) have valuable on-the-job

experience and can have skills in identifying the hazards associated with particular tasks. This
information is valuable during inspections and it is recommended that staff is involved in the
inspection process or given the opportunity to provide information to the inspection team by
being present during inspections. All staff are encouraged to provide information or/and report
any potential hazards to the OSH Secretariat.
5.4
Inspection Checklists

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During inspection, checklists are used to assist in the identification of hazards. Any additional
hazard should be noted at the end of the checklist. An example of a checklist can be found in
Appendix D.
Faculty/Division/Department/Laboratory can include additional hazards in the checklist for their

units as long as OSH Secretariat is informed.
Inspection checklist is used to produce HIRARC report.
5.4
Preventive / Corrective Action
Once potential hazards or hazards are identified, measures should be taken to ensure the
hazards are controlled. Once an inspection is completed those items that require preventive /
corrective actions should be addressed.
The HIRARC report should be sent to OSH
Secretariat within ten working days after the inspection is done. The Secretariat would ensure
that the reports are sent to an appropriate department/person for action. The Secretariat
should follow-up to verify that action has been taken or is completed and review the risk to
ensure that it has been eliminated or minimized.
Where a hazard presents an immediate risk to safety and health, the HIRARC team / Safety
and Health Officer should attempt to make the area safe and notify the area in charge
personnel for further action.
5.5
Inspection Reports / Documentation
Inspection report should consist of checklists and an HIRARC Form (inspection/hazard

summary).
OSH Secretariat should disseminate the HIRARC report to the relevant
Dean/Director/HOD/Laboratory Officer.
A HIRARC Report should detail, but not limited to, the following:
Area inspected

6.0
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Area supervisor
Inspection team
Area supervisor / Person in-charge
Hazard identification
Risk assessment
Risk control (Recommendations, action to be taken by, due date/status)
Appendices
Appendix A: Flowchart of HIRARC Process
Appendix B: HIRARC Form
Appendix C: HIRARC Form (Example)
Appendix D: Checklist (General Area)

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Appendix A
Flowchart of HIRARC Process
HIRARC Team to complete/assess:

a) scheduled building inspections after risk assessment is done,
b) identified potential hazards or hazards,
c) any work activities.
Consultation with staff for specify work

activities e.g. machine operation, chemicals
handling.
Identify Hazards from the information

gathered.
Assessing the risk (high/medium/low) after

hazard identification.
Review
Develop control measures/action plan
Implement the control measures/action plan

and follow up
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Appendix B
HIRARC FORM
Faculty/Location/Block
Conducted by:
Campus
PK / K-V
Name:
Name:
Name:
Designation/Dept:
Designation/Dept:
Designation/Dept:
Date:
(from to)
Time:
Next Review Date:
Ref. No. for Follow Up Action:
Risk
Hazard Identification (HI)
Assessment
Risk Control (RC)
(RA)
Risk
No
Hazard / Defect Identified and which can cause / effect
(High/Medium/
Low)
Recommended Control Measures
Action By &
Due Date/Status

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Appendix C (i)
HIRARC FORM (Example)

Faculty/Location/Block
Conducted by:
PE (CFS-PJ)
Campus
PK / K-V
Name: Benedict Tong
Name: Chu Ling Onn
Name: David Chan
Designation/Dept: SHO/DSS
Designation/Dept: Lecturer
Designation/Dept: Manager/DEF
Date:
(from to)
2 Nov 2009
Time:
10 am to 2 pm
Next Review Date:
31 Nov 2009
Ref. No. for Follow Up Action:
th
PE/4 Q 2009/1 (2, 3 and so on)
Hazard Identification (HI)
Risk
Assessment
(RA)#
Risk
(High/Medium
/Low)
No
Hazard / Defect Identified and which can cause / effect
No alarm, sprinkles, detectors, hydrants observed / no warnings during

emergencies e.g. fire may cause fatality
No emergency numbers displayed. First aiders

contact nos. not available / delay in getting assistance during emergency e.g. first aid,
ambulance, BOMBA services.
Spoiled chairs to be removed. (1st Floor) / obstruct escape

during emergency.
High
Medium
Low
Risk Control (RC)
Recommended Control Measures

Request the owner on
providing these facilities.
Emergency numbers should be displayed

at strategy locations. First aiders
numbers should be displayed nearby or inside
the first aid kit
To remove the chairs as soon as possible
Action By &
Due Date/Status
DEF/
31 Dec 2009
DSS
31 Nov 2009
DEF/
9 Nov 2009

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# Risk Assessment (High/Medium/Low) is derived from the table below:
Appendix C (ii)
Severity (S)
Likelihood (L)
10
15
20
25
12
16
20
12
15
10
High
15-25
Medium
5-12
Low
1-4
A HIGH risk requires immediate action to control the hazard as detailed in the hierarchy of control. Actions taken
must be documented on the risk assessment form including date for completion.
A MEDIUM risk requires a planned approach to controlling the hazard and applies temporary measure if required.
Actions taken must be documented on the risk assessment form including date for completion.
A risk identified as LOW may be considered as acceptable and further reduction may not necessary. However, if the
risk can be resolved quickly and efficiently, control measures should be implemented and recorded.
Hence, risk can be calculated using the following formula:

L x S = Risk
L = Likelihood
S = Severity

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Appendix C (iii)
Below is one of the examples of Likelihood:

Likelihood is an event likely to occur within the specific period or in specified circumstances.
Likelihood (L)
Example
Rating
Most likely
The most likely result of the hazard / event being realized
Possible
Has a good chance of occurring and is not unusual
Conceivable
Might be occur at sometime in future
Remote
Has not been known to occur after many years
Inconceivable
Is practically impossible and has never occurred
Severity is outcome from an event such as severity of injury or health of people, or damage to property, or insult to environment, or any
combination of those caused by the event.
Severity (S)
Example
Rating
Catastrophic
Numerous fatalities, irrecoverable property damage and productivity.
Fatal
Approximately one single fatality, major property damage if hazard is realized
Serious
Non-fatal injury, permanent disability
Minor
Disabling but not permanent injury
Negligible
Minor abrasions, bruises, cuts, first aid type injury
Source: Guidelines for Hazard Identification, Risk Assessment and Risk Control, 2008, DOSH, Ministry of Human Resources

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Page No: 11 of 13
Appendix D
GENERAL AREA INSPECTION CHECKLIST
Inspection Carried
Out By :
Location :
Inspection Date/
Time :
* Boxes to be ticked as items are satisfactory () or required action (X), or otherwise NA

indicates the item is not applicable to this area.
No.
Criteria
Floors, Aisles, Walls,

Ceilings, Stairs and
Landings
Do floors have even surfaces
(no cracks or holes)?
Are the floors and aisles clear
of rubbish, materials and
equipment?
Are walkways clear of
obstructions and trip hazards
(e.g. electrical cords)?
Are walls in good condition
(no cracks or holes)?
Are ceilings in good condition
(no crack, sagging and water
stain/water leaking)?
Are stairs in good condition
(no worn or broken treads)?
Are handrails in good
condition?
Are non-skid strips in good
condition?
Are landings clear of
obstructions?
Emergency Procedures
Are emergency numbers
clearly displayed?
a
b
d
e
f
g
h
i
2
a
/X
or
NA
Result of Inspection

b
c
d
e
f
g
h
k
l
m
n
o
p
q
3
a
Are fire extinguishers located

in an easy to see location?
Have fire extinguishers been
serviced/tagged/expired?
Are fire extinguishers free
from obstruction (clearing at
least 1 meter)?
Are accesses to Hose Reel free
from obstruction?
Have the smoke detectors
functioning/been tested?
Have the fire alarm
Are overhead
sprinkler/detectors clear of
obstructions, stores etc?
Are emergency evacuation
map easy to understand, up to
date and clearly displayed?
Are emergency evacuation
instructions easy to understand
and clearly displayed?
Have emergency lighting units
Are emergency exit stairs
adequately lit?
Are fire doors closed but not
locked?
Are exit signs in place and
illuminated?
Are exit doors marked and
clearly visible?
Can exit doors be opened from
inside (no pad-locks)?
Are exit corridors clear of
obstructions (including outside
of the building)?
Are all fire hydrants visible
and readily accessible
(clearing at least 3 meter)?
Have the fire hydrants
First Aid
Are first aid kit and contents
clean and orderly and properly
stocked (check expiry date)?
Do First Aid Kit signs
indicate locations of kits and
contact numbers of first
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Page No: 12 of 13

4
a
b
5
a
b
aiders? Are the signs clearly

displayed?
Electrical
Are electrical items tested and
tagged and in date?
Are all power outlets and
switches in good condition
(not broken)?
Are all electric panels locked
and surrounding 3 ft of space
clear?
Are extension leads / power
boards used as designed
(temporary or makeshift
leads/power boards,
double adaptors, overloading)?
Lighting / Other
Is there adequate lighting for
the work being carried out?
Is the drinking water from
water dispenser clean and safe
to drink?
Are waste bins routinely
emptied?
Other Comments:
Rev No: 0
Page No: 13 of 13

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Universiti Tunku Abdul Rahman

Effective Date: 07/04/2010

Universiti Tunku Abdul Rahman

Effective Date: 07/04/2010

Management in Faculties and Divisions/Departments, may, if requested, to assist the OSH

HIRARC Inspection Team

Workplace Safety Inspections

Universiti Tunku Abdul Rahman

Effective Date: 07/04/2010

HIRARC Inspection Team

The inspection team should be comprised of at least an OSH Committee member, a

Staff (science/engineering/computer laboratory/workshop etc.) have valuable on-the-job

Universiti Tunku Abdul Rahman

Effective Date: 07/04/2010

Faculty/Division/Department/Laboratory can include additional hazards in the checklist for their

Inspection checklist is used to produce HIRARC report.

Preventive / Corrective Action

The HIRARC report should be sent to OSH

Inspection Reports / Documentation

Inspection report should consist of checklists and an HIRARC Form (inspection/hazard

OSH Secretariat should disseminate the HIRARC report to the relevant

Universiti Tunku Abdul Rahman

Effective Date: 07/04/2010

Area supervisor / Person in-charge

Risk control (Recommendations, action to be taken by, due date/status)

Universiti Tunku Abdul Rahman

Effective Date: 07/04/2010

HIRARC Team to complete/assess:

Consultation with staff for specify work

Identify Hazards from the information

Assessing the risk (high/medium/low) after

Implement the control measures/action plan

Universiti Tunku Abdul Rahman

Effective Date: 07/04/2010

Next Review Date:

Ref. No. for Follow Up Action:

Risk Control (RC)

Hazard / Defect Identified and which can cause / effect

Recommended Control Measures

Universiti Tunku Abdul Rahman

Effective Date: 07/04/2010

HIRARC FORM (Example)

Name: Benedict Tong

Name: Chu Ling Onn

Name: David Chan

Next Review Date:

Ref. No. for Follow Up Action:

PE/4 Q 2009/1 (2, 3 and so on)

Hazard Identification (HI)

Hazard / Defect Identified and which can cause / effect

No alarm, sprinkles, detectors, hydrants observed / no warnings during

No emergency numbers displayed. First aiders

Spoiled chairs to be removed. (1st Floor) / obstruct escape

Risk Control (RC)

Recommended Control Measures

Emergency numbers should be displayed

Universiti Tunku Abdul Rahman

Effective Date: 07/04/2010

# Risk Assessment (High/Medium/Low) is derived from the table below:

Hence, risk can be calculated using the following formula:

Universiti Tunku Abdul Rahman

Effective Date: 07/04/2010

Below is one of the examples of Likelihood: