Professional Documents
Culture Documents
Flag
IMO Number
Activity Number
Date
Priority
Points
Location
Keel Laid Date
Port State Control Officers
1. ____________ 3. _____________
2. ____________ 4. _____________
Vessel Description:
Container Vessel
Vehicle Carrier
Dry-Bulk
Other
Break-Bulk
This examination book is intended to be used as a job aid by Coast Guard Port State
Control Officers during PSC examinations and fuel transfer monitors on foreign-flagged
freight vessels only. This book contains an extensive list of possible examination items.
It is not; however, the Coast Guards intention to "examine" all items listed. As a port
State responsibility, Port State Control Officers must verify that the vessel and its crew is
in substantial compliance with international conventions and applicable U.S. laws. The
depth and scope of the examination must be determined by the PSCO based on the
condition of the ship, operation of its systems, and the competency of the ships crew.
This document does not establish or change Federal laws or regulations. References
given are only general guides. Refer to IMO publications, CFRs, the Port State Control
Job Aid, NVICs, or any locally produced cite guides for specific regulatory references.
At a minimum, PSCOs shall examine and/ or witness operational tests of the following
areas / systems:
o
Examine documentation
Cargo system
Note: Guidance on how to examine foreign freight vessels can be found in IMO
Resolution 787 (19); MSM Volume II, Chapter D5: Procedures Applicable to Foreign
Freight Vessels; and NVIC 06-03 Change 2.
ii
Index of Tasks
Task
Title
Page
------
iii
------
ix
------
Vessel Information
------
xi
1.0
2.0
3.0
4.0
5.0
6.0
22
7.0
36
8.0
46
9.0
56
10.0
59
11.0
Observe Drills
60
12.0
64
13.0
65
------
71
------
Conversions
79
------
OWS Diagram
80
iii
Flammable atmosphere
Toxic atmosphere
Extreme noise
Falling objects
Confined Spaces
Voids/Cofferdams 1)
Sealed Compartments 1)
Double Bottoms/Sides/Duct Keels1)
Spaces Coated with a Preservative 1)
Engine Crankcases/Scavenging Spaces1)
Large Heat Exchangers 1)
Fuel/Lube Oil/Sludge Tanks 1)
Water tanks 1)
Cargo Holds 1 & 3)
iv
see note 3
Cargo Containers 1)
P- F,T; S- O
1) Port State Control Officers should not attempt to enter any of the above spaces
during a standard PSC examination, other than pump rooms. There may be reason
to enter one or more of these spaces during the exam if there are clear grounds to
do so, but only enter these spaces after ensuring they are safe for entry. Review
the safe work practices contained in MSM Vol 1, chapter 10, Appendix A for entry
into confined spaces other than pump rooms as well as the steps on page 85.
2) Hazards P (Primary); S (Secondary); O (Oxygen Deprivation); F (Flammability);
T (Toxicity)
3) Cargos holds that include scrap iron, fresh fruit, molasses, vegetable oils, grain, coal,
any organic matter which might decay may lead to an oxygen deprived atmosphere.
Grain, sand, coal, etc. are engulfment hazards.
Examples (not limited to) of non-confined spaces that may pose a hazard on
freight vsls:
Non-confined spaces that may pose a
risk
Possible Hazard(s)
O2 deprivation due
to leaking CO2
Machinery Spaces
Noise, flammability,
toxicity; MSDs
H2S
flammability, toxicity
Battery Room
Toxicity
O2 deprivation,
toxicity
Toxicity from
welding fumes,
flammability, noise
Bosn Shop
Workshops
Provisions/Non-Flammable Storage
O2 deprivation
Safe Work
Practice
Ensure proper
ventilation, wear O2
meter
Hearing protection
Ensure proper
ventilation
Ensure proper
ventilation
Ensure proper
ventilation
Ensure proper
ventilation
Ensure proper
ventilation
The following steps shall be completed prior to, during, and after entering a
confined space.
STEPS TO TAKE PRIOR TO ENTRY
Determine the current and last three cargos carried to assess exposure risk.
Review the Marine Chemist Certificate to verify the space was properly tested for
the following:
Verify the Marine Chemist designated the space Safe for Workers
BENZENE: When high & moderate benzene level cargos are carried on board the
vessel, the marine chemist certificate must contain the level in ppm of benzene
present, if any. (See MSM Vol I, Chtp 10, appendix C for list of cargos containing
benzene)
If concentration level is above 10 ppm entry is NOT authorized.
If concentration level is greater than 5 ppm but less than 10 ppm, PSCOs
MUST wear an appropriate respirator and not stay in space longer than 2 hours.
If concentration level is less than 5 ppm but = to or less than 1 ppm, NO
respirator required, UNLESS PSCO is in the space longer than 1.5 hrs.
If vessel is carrying a low benzene level cargo and being transferred through a
pump room - PSCOs must wear a respirator with organic vapor cartridge and cannot
stay in space more than 2 hrs in the absence of a test for benzene.
Check condition of the EEBA if required. PSCOs should carry an EEBA if entering a
space that has the potential for suddenly changing atmospheres.
vi
Verify operation of ventilation system & that space is properly ventilated. Ventilation
must be in operation at least 15 min prior to entry, or at least 3 air changes.
Discuss the emergency rescue procedures with the vessel's officers. An attendant
shall remain outside the space and maintain comms with the entrants. The
attendant should also have the ability to sound the alarm to render assistance if
necessary.
Carry an EEBA if entering a space that has the potential for suddenly changing
atmospheres.
Note: Climbing (other than on ladders) shall be limited to 5ft off the deck.
STEPS TO TAKE AFTER ENTRY FOR ALL CONFINED SPACES
Immediately contact your chain of command if you left a confined space for any of
the reasons noted above. Do not reenter any confined space until notification of
appropriate senior personnel and direction from your supervisor is obtained.
vii
viii
Charterers Agent
Individual
Phone Number
Same as Owners Agent
Owner-listed on DOC (if applicable), or COFR
No Change
Operator
No Change
ix
Vessel Information
Classification Society
ISM Issuer: Same as above?
Yes
No. If not the same, which
Recognized Organization?_____________________
Note: The period of validity for ISM documents should correspond to the following list. If they DO
NOT, ISM documents should be further investigated.
5 years= Full term (SMS and DOC) 12 months= Interim (DOC)
6 months= Interim (SMC)
5 months= Short term (SMC)
Last Drydocking Date
Next Drydocking Date
Location of Last Drydocking
Date of Last Class Survey
Last Port of Call
Cargo
Current Operations
Call Sign
No Change
Gross Tons
Built Date (use delivery date)
Overall Length (in feet)
No Change
No Change
No Change
Dates
26 MAY 65
25 MAY 80
01 SEP 84
01 JUL 86
01 JUL 98
01 JUL 86
01 JUL 02
01 JUL 98
02 OCT 83
06 APR 87
01 JUL 92
31 DEC 88
IBC Code
BCH Code
After 01 JUL 86
Prior JUL 86
COLREGS 1972
Various additional amendments to COLREGS
Load Line 1966
21 JUL 68
STCW 1978
1991 Amendments
1994 Amendments
1995 Amendments
28 APR 84
01 DEC 92
01 JAN 96
01 FEB 97
xi
SOLAS Applicability
YEAR BUILT
< 1960
1961-1964
SOLAS APPLICABILITY
SOLAS 04 Consolidated Effective 1 Jul 04
1965
1966-1979
1980
1981-1983
1984
1985
xii
NOTES
Vessels certified prior to 25 May
65 under SOLAS 14/29/48 are not
recognized by the U.S.
Vessel is also required to meet
"all ships cites" and "operational
requirements" in SOLAS 04
(I, IV-IX, and XI)
Vessels certified prior to 25 May
65 under SOLAS 14/29/48 are not
recognized by the U.S.
Vessel is also required to meet
"all ships cites" and "operational
requirements" in SOLAS 04
(I, IV-IX, and XI)
Applies if keel laid after 24 May
65
Vessel is also required to meet
"all ships cites" and "operational
requirements" in SOLAS 04
(I, IV-IX, and XI)
Vessel is also required to meet
"all ships cites" and "operational
requirements" in SOLAS 04
(I, IV-IX, and XI)
Applies if keel laid after 24 May
80
Vessel is also required to meet
"all ships cites" and "operational
requirements" in SOLAS 04
(I, IV-IX, and XI)
Vessel is also required to meet
"all ships cites" and "operational
requirements" in SOLAS 04
(I, IV-IX, and XI)
Applies if keel laid after 31 Aug 84
Vessel is also required to meet
"all ships cites" and "operational
requirements" in SOLAS 04
(I, IV-IX, and XI)
Vessel is also required to meet
"all ships cites" and "operational
requirements" in SOLAS 04
(I, IV-IX, and XI)
SOLAS Applicability
YEAR
BUILT
1986
SOLAS APPLICABILITY
SOLAS 74 (81 amended) Effective 1 Sep 84
SOLAS 74 (83 amended) Effective 1 Jul 86
SOLAS 04 Consolidated Effective 1 Jul 04
19871996
1997
1998
19992000
2001
2002
2003
2004
xiii
NOTES
Applies if keel laid after 30 Jun
86
Vessel is also required to meet
"all ships cites" and "operational
requirements" in SOLAS 04
(I, IV-IX, and XI)
Vessel is also required to meet
"all ships cites" and "operational
requirements" in SOLAS 04
(I, IV-IX, and XI)
Applies if keel laid after 30 Jun
97
Vessel is also required to meet
"all ships cites" and
"operational requirements" in
SOLAS 04 (I, IV-IX, and XI)
Applies if keel laid after 30 Jun
98
Vessel is also required to meet
"all ships cites" and
"operational requirements" in
SOLAS 04 (I, IV-IX, and XI)
Vessel is also required to meet
"all ships cites" and
"operational requirements" in
SOLAS 04 (I, IV-IX, and XI)
Applies if keel laid after 31 Dec
00
Vessel is also required to meet
"all ships cites" and
"operational requirements" in
SOLAS 04 (I, IV-IX, and XI)
Applies if keel laid after 30 Jun
02
Vessel is also required to meet
"all ships cites" and
"operational requirements" in
SOLAS 04 (I, IV-IX, and XI)
Vessel is also required to meet
"all ships cites" and
"operational requirements" in
SOLAS 04 (I, IV-IX, and XI)
Applies if keel laid after 30 Jun
04
20052006
xiv
Action
Observe physical measures (fences, barriers, etc.) to prevent
unauthorized access to vessel and facility.
Ref
33 CFR
105.255 (a)
(3)
1.2
33 CFR 105
(b) (1)
1.3
33 CFR
105.257.(a)
(1), (2) or (3)
Checked IDs
1.4
1.5
33 CFR
105.255 (e)
(2)
Facility Supervision
33 CFR
105.265 &
270
Vessel Supervision
ISPS Part A
7.2.6
Action
Examine anchor.
Anchor(s) present
Ref
Class Society
Rules
2.2
33 USC1321
2.3
ICLL1966
Annex I/4-9
Draft Marks
Load lines
ICLL Annex
I/5
ICLL Annex
I/8
Placement of line
Contrasting Color
2.4
2.5
SOLAS XI-1/3
ICCL 1966
ANNEX I/1
ISPS Code
Part A 7.2.2
33 CFR
104.265 (b) (1)
Action
Examine access ladders, gangways, ramps, doors, side scuttles,
windows, ports, mooring lines, pierside bollards/cleats, anchor
chains, cranes, and hoisting gear.
Ref
ICCL 1966
ANNEX I/15
2.7
33 CFR
151.2035
3.2
3.3
Action
Verify proper gangway watch and ensure all access points to
vessel are monitored:
Ref
ISPS Code
Part A 7.2.2
& 7.2.5
33 CFR
104.265 (b)
(1)
Ensure gangway watch asks for IDs and logs PSCOs name in
the visitor log.
ISPS Code
Part A 7.2.2
33 CFR
104.265 (e)
(3)
ISPS Code
Part A 7.2.7
33 CFR
104.245 (b)
and (c)
4.2
4.3
4.4
Action
Announce purpose of visit.
Type of examination
Ref
MSM VOL II
Ch. D
NVIC 06-03
Change 2
MSM VOL II
Chapter D
Documents
Lifesaving appliances
Firefighting appliances
Pollution prevention
Structural Integrity
Machinery tests
Security
Drills
NVIC 06-03
Change 2
Cargo operations
Class Surveys
Drydocking
Bunkering
ISM nonconformities
Repairs
MSM VOL II
Ch. D
NVIC 06-03
Change 2
Notes:__________________________________________
_______________________________________________
_______________________________________________
__________________________________________
__________________________________________
__________________________________________
4.5
MSM VOL II
Ch. D
NVIC 06-03
Change 2
4.7
Action
Examine the following records during the SSO interview:
Security communication
Ref
ISPS Code
Part A 10
NVIC 06-03
Change 2
NVIC 06-03
Change 2
Action
When was the last time the SSP was reviewed? Was it
updated? Ask to see record of update, but NOT the plan.
Ref
NVIC 06-03
Change 2
Action
Spot-check a crewmember with security responsibilities using a
sampling of the following questions:
Ref
NVIC 06-03
Change 2
International
Tonnage
Certificate (ITC)
Class Certificate
Certificate of
Registry
Port
Issued
Issue
Date
Expiration
Date
Last Annual
Endorsement
Certificate
ID#
Issuing
Flag/
Agency
Step
5.1
No Change
Certificate Missing 74 SOLAS I/12 (all ships). Certificate Expired 74 SOLAS I/14 (all ships).
No Change Issuing Flag/ Agency#Certificate ID Port Issued Issue Date Expiration Date Last Annual Endorsement
10
ert combines safety equipment, construction and radio certificates IAW SOLAS I/12 (v) (all ships)Missing Annual Endorsement 74 SOLAS I/8, 9, or 10 (all ships)
11
12
Expiration
Date
Last Annual
Endorsement
ing SOLAS IX/4.3 (all ships). SMC Expired ISM Code 13.4. DOC Missing SOLAS IX/4.1 (all ships). DOC Expired or DOC not applicable to vessel ISM Code 13.3.
SMC Missing Endorsement ISM Code 13.8
DOC Missing Endorsement ISM Code 13.4
Load Line
Exemptions
Load Line
Certificate
Expiration
Date
Last Annual
Endorsement
13
14
MEPC.60 (33)
Last Annual
Endorsement
Expiration
Date
IOPP Certificate Missing MARPOL 73/78 Annex I/ 5.1. IOPP Certificate Expired MARPOL 73/78
Annex I/ 8.1.
or
No Change
33 CFR 138.65COFR*
SOPEP
* Valid COFR required within U.S. waters. Call COFR desk at 202-493-6780 for detailsIOPP Missing Annual Endorsement MARPOL 73/78 Annex I/ 4.1
15
ISSC Missing ISPS Part A 19.2. ISSC Expired ISPS Part A 19.3.
No Change Issuing Flag/ Agency #Certificate ID Port Issued Issue Date Expiration Date Last Annual Endorsement
16
17
CSR Missing 74 SOLAS XI-1/5ISSC Missing Annual Endorsement ISPS Part A 19.3
18
(if present)
Foam Analysis Reports
Expiration
Date
Last Annual
Endorsement
Action
Examine Garbage Management Plan for the following:
Ref
MARPOL
73/78 Annex
V/9 (2)
33 CFR 151.57
5.3
5.4
MARPOL
73/78 Annex
V/9 (3)
33 CFR 151.55
MARPOL
73/78 (cons
2006) Annex
I/17
33 CFR 151.25
Action
Look for waste oil, sludge, bilge, and other tank levels
19
Ref
(cont)
20
5.6
5.7
Action
Review Dangerous Cargo Manifest (DCM) for the following:
On or near bridge
Masters signature
Hazardous classes
Stowage plan
Shipping papers
49 CFR
176.30
Ref
SOLAS
74/78
VII/4.5
(packaged)
or A-1/7-2
(bulk)
21
SOLAS IX
ISM Code
33 CFR 96
SOLAS IX
ISM Code
33 CFR 96
Action
Ref
5.8
SOLAS
74/78 VI/5.6
(nonhazardous)
or VII/6.6
NVIC 10-97
5.9
MARPOL
73/78
Annex
I/26.1
5.10
5.11
Verify manning.
22
33 CFR
151.26
33 CFR
155.1015
SOLAS
74/78 V/14
STCW 95
I/14-1.2
5.13
Action
Verify Licenses and Endorsements are original and current. (Look
for fraudulent document indicators.)
Navigating Officer
Master
Engineering Officer
Ref
STCW 95
II/1 & 2
STCW 95
II/1
STCW 95
II/2
STCW 95
III/1
Then . . .
Yes
No action necessary
No
5.14
STCW 95
5.15
STCW 95 II
& IV
33 CFR 96
SOLAS IX
5.16
STCW 95
VIII/1
5.17
SOLAS IX
33 CFR 96
COMDTINS
T
16722.11A
23
5.19
Action
Verify that crewmembers who have designated safety or
pollution prevention duties in the operation of the ship have
received appropriate elements of basic safety training:
5.20
5.21
5.22
Vessel specific
24
Ref
STCW 95
VI/1, A-VI/1
33 CFR
151.2035
NVIC 07-04
Ch. 1
NVIC 07-04
Ch. 1
33 CFR
151.2045
6.2
6.3
Action
Examine material condition of the following parts of anchor and
windlass (spot-check):
Foundations
Drive units
Guards
Deck fittings
Foundations
Cables/hooks
Boom
Brake
Ref
Refer to
Class
Rules
Refer to
Class
Rules
PWSA
33 CFR
160.111
6.4
ISPS PART
A 7.2.2
33 CFR
104.265
6.5
25
ICLL Annex
I/25
6.7
Action
Examine structural integrity of the hull, and assess severity of any
of the following to the extent that it may impair ships
seaworthiness (request class report if necessary):
Fractures
Corrosion
Excessive wastage
Pitting
Excessive doublers
Cement boxes
Soft patches
Bulkheads/decks warped
Covers
Gaskets/compression bar
Combing
Hydraulics systems
Wastage/coatings
26
Ref
ICLL 66
Annex I/1
ICLL 66
Annex
1/13-16
6.9
Action
Examine watertight/weathertight openings.
Ref
ICLL 66
Annex
1/12-20
See notes
regarding
build date
Permanently stored
Note 1: For vessels built prior to 01JUL02:
74/78 SOLAS (all ships) II-2/20.2
Note 2: For vessels built after 01JUL02:
74/78 SOLAS 2004 Cons Ed; II-2/15.2.4.2
6.10
27
SOLAS
74/78
2004 Cons
Ed. V/23.2
(all ships)
Action
Ref
74 SOLAS
III/20.2
(2004 Cons
Ed) (all
ships)
Operational
Condition
Required number/type
Hull integrity
Engine operation
Rudder operations
Equipment (random)
28
6.13
Action
Roller tracks
No obstructions to lowering
Manropes
No obstructions
29
Ref
SOLAS
74/78
III/20.2
(2004 Cons
Ed) (all
ships)
Operational
Condition
SOLAS
74/78
III/20.4
(2004 Cons
Ed) (all
ships)
SOLAS
74/78 III/11
(2004 Cons
Ed) (all
ships)
Action
Required number
Required Number
Note 1: For vessels constructed on or after 01JUL98:
74 SOLAS III/31.1.1.2 (or 31.1.2.2 for vessels with
free-fall lifeboats) (2004 & 2001 Cons Ed)
Note 2: For vessels constructed 01JUL86 - 30JUN98:
74 SOLAS III/26.1.1.2 (or 26.1.2.2 for vessels with
free-fall lifeboats) (1997 Cons Ed)
Note 3: For vessels constructed 26MAY65 - 30JUN86:
74 SOLAS III/31.3.1 (2004 Cons Ed)
30
Ref
SOLAS
74/78
III/20.2
(2004 Cons
Ed) (all
ships)
Operational
Condition
Action
Examine lifebuoys.
Required Number
Note 1: For vessels constructed on or after 01JUL98:
74 SOLAS III/32.1.1 (2004 & 2001 Cons Ed)
Note 2: For vessels constructed 01JUL86 - 30JUN98:
74 SOLAS III/27.1.1 (1997 Cons Ed)
Note 3: For vessels constructed 25MAY80 - 30JUN86:
74 SOLAS (unamended) III/37
Note 4: For vessels constructed 26MAY65 - 24MAY80:
60 SOLAS III/37
31
Ref
SOLAS
74/78
III/20.2
(2004 Cons
Ed) (all
ships)
Operational
Condition
Action
Examine life jacketswatchstanders and crew (random check)
for:
Condition
Stowage
Retro-reflective material
Light
Whistles
32
Ref
SOLAS
74/78
III/20.2
(2004 Cons
Ed) (all
ships)
Operational
Condition
Action
Verify (random check) the following for fire hose stations:
Valve operation
Ref
SOLAS
74/78
SOLAS
74/78
Two lockers
Two outfits
Protective clothing
Lamp
Axe
33
SOLAS
74/78
Action
Examine (random check) fire extinguishers for:
Condition
Ref
SOLAS
74/78
6.21
Material condition
34
SOLAS
74/78
Action
Determine type of system.
If System is . .
Then . . .
High Pressure
CO2
Low Pressure
CO2
Foam
35
Ref
SOLAS
74/78
Action
Examine Paint/Flammable liquid locker.
Ref
33 CFR
155.320
Note: One-half barrel 300-1600 gross tons, 1 barrel over 1600 gross
tons, 5 U.S. gallon portable container for 100-300 gross tons and 100
gross tons or over if constructed before July 1974.
6.25
6.26
36
MARPOL
73/78 Annex
I/19
33 CFR
155.430
MARPOL
73/78 Annex
I/26.1
33 CFR
151.26
6.28
Action
Examine Security (General MARSEC Level 1).
Ref
NVIC 06-03
CH 2
MARPOL
73/78 Annex
V/3 (1)
6.29
ICLL 66
Annex 1/25
6.30
ICLL 66
Annex 1/25
6.31
ICLL 66
Annex 1/20
6.32
6.33
Equipment is operational
37
SOLAS
74/78 II-1/53
SOLAS
74/78 (all
ships) VII/3
49 CFR
176.50
6.35
6.36
6.37
Action
Examine bulk solid HAZMAT.
Stowage conditions
Special requirements
Watertight integrity
Seals
Locking arrangements
Controls/warning alarms
Adequate/appropriate
38
Ref
SOLAS
74/78 (all
ships) VII/7-3
46 CFR
148.03-11
SOLAS
74/78 (all
ships) II-1/45
ICLL 66 Reg
21
Note: During the course of the machinery examination, it is imperative for the PSCO to
maintain situational awareness at all times. Ensure that the machinery spaces are
protected in regards to fire, protective systems, and general safety.
Action
Examine current pollution prevention records.
Declaration of inspection
Ref
33 CFR
155.700
33 CFR
156.170
33 CFR
156.150
7.2
Diagram of piping
Means of communication
39
33 CFR
155.750
Action
Examine fire doors (random check).
40
Ref
Action
Witness operation of fire main system.
41
Ref
Action
Examine structural fire protection (random check) for the
following:
Ref
33 CFR
155.450
7.8
MARPOL
73/78 Annex
V/3 & 9
Electrical controls
Liters/hour
33 CFR
151.63
42
7.10
Action
Examine oil and HAZMAT.
33 CFR
155.470
Ref
33 CFR
155.320
Then continue
with step . . .
MEPC.107(49)
7.10a
MEPC.60(33)
7.10b
MARPOL
73/78 Annex
I/16
33 CFR
155.380
PCV Policy
Letter 01-06
7.10a
43
Action
Oily Water Separator (built to MEPC.60(33))
If the OWS is approved in accordance with Resolution
MEPC.60(33), the following examination guidance is recommended
as a supplement to the guidance contained in NVIC 8-83 and NVIC
6-94, Change 1.
44
Ref
MARPOL
73/78 Annex
I/16
33 CFR
155.380
PCV Policy
Letter 01-06
Action
Examine bilge alarm and bilge monitor.
Bilge Alarm/Oil Content Monitor/Meter(OCM)
Required on vessels 10,000 gross tonnage and above.
Ref
MARPOL 73/78
Annex I/16
33 CFR
155.380
Note: Never test the OCM using sticks, tea, coffee, or similar
unorthodox methods. Always refer to the manufacturers specified
procedure or the vessels written procedures for proper testing
methods.
7.12
Nameplate
Placard
Material condition
45
33 CFR 159.7
Action
Examine main and auxiliary machinery spaces for:
General housekeeping
Watertight doors
Local/remote control
7.14
Alarm
Hand/power operation
Ref
SOLAS 74/78
I/11 (a)
MSC circular
601
No excessive h
ydraulic leaks
Adequate lubrication
Containment/raised deck
46
SOLAS 74/78
II-1/29
7.16
7.17
7.18
Action
Examine Auxiliary steering.
47
Ref
74 SOLAS II1/29.4
74 SOLAS
2001 and 2004
II-1/29 3.2
SOLAS 74/78
II-1/41
SOLAS 74/78
II-1/26, 27
(2004 cons)
Step
7.19
Action
Examine & witness test of emergency ship service generators.
(no load test required)
Ref
SOLAS 74/78
II-1/43, 44
SOLAS)
SOLAS 74/78
II-1/21
48
8.2
Action
Verify the following charts and publications for U.S.
waters/intended voyage (foreign equivalent may be accepted
(NVIC 9-83)):
Sailing Directions
Tide Tables
IAMSAR Manual
Plotting Equipment
Ref
74 SOLAS
(2000 Amend)
V/27 (all ships)
(2004 Cons
Ed)
33 CFR 164.33
33 CFR 164.35
(h)
74 SOLAS
(2004 cons)
V/19.2.3
74 SOLAS
(2000 Amend)
V/19.2.1.6 (all
ships) (2004
Cons Ed)
33 CFR 164.41
49
Action
Examine indicators for the following:
Ref
33 CFR 164
Rpm indicator
Lateral thrusters
8.5
74
50
74 SOLAS
III/19.5 (2004
Cons Ed) (all
ships)
Action
Examine bridge log for the following:
51
Ref
74 SOLAS (all
ships chapter)
(2000 Amend)
V/26.4 (2004
Cons Ed)
33 CFR 164.25
STCW 95
33 CFR 164.35
(a)
Action
Examine compasses for the following:
Ref
33 CFR 164.35
(b-d)
74 SOLAS
(2004 cons)
V/19.2
8.10
74 SOLAS
IV/7.1.1 (2004
Cons Ed) (all
ships chapter,
cargo ships 300
GT and up)
33 CFR 26
52
Action
Voyage Data Recorder (VDR)
Simplified-Voyage Data Recorder (S-VDR)
Microphone location
Alarms (audible/visual)
Power source
53
Ref
74 SOLAS V/20
(Cons Ed 2004)
MSC circular
1024
Action
Examine Automatic Identification System (AIS).
Verify the locations of the AIS Pilot Plug (near the pilot
conning station and a 3 prong, 120 volt, AC outlet)
8.13
Instructions
Emergency instructions
Block diagram
Ref
74 SOLAS
(2000 Amend)
V/19.2.4 (all
ships) (2004
Cons Ed)
33 CFR 164.46
1,600 GT and
over
74 SOLAS
(2000 Amend)
V/26.3.1 (all
ships) (2004
Cons Ed)
33 CFR 164.35
(k)
8.14
33 CFR 164.35
(g)
8.15
33 CFR 26.03,
33 CFR 26.04
54
8.17
8.18
8.19
8.20
Action
Examine EPIRB (406 MHz).
Hydrostatic release
Examine GMDSS.
Ref
74 SOLAS
IV/7.1.6 (2004
Cons Ed) (all
ships chapter)
74 SOLAS I/12
(a) (iv)(all ships
chapter
74 SOLAS IV/17
(2004 Cons Ed)
(all ships
chapter)
55
74 SOLAS IV/4
(2004 Cons Ed)
(all ships
chapter)
74 SOLAS III/29 (2004 Cons
Ed) (all ships
chapter)
74 SOLAS
III/6.2.1 (2004
Cons Ed) (all
ships)
74 SOLAS
III/6.2.2 (2004
Cons Ed) (all
ships)
8.22
Action
Examine emergency source of power (radio).
8.23
8.24
Inspect condition
Inspect whistles
56
Ref
74 SOLAS
IV/13 (2004
Cons Ed) (all
ships chapter)
74 SOLAS
IV/7.1.4 (2004
Cons Ed) (all
ships chapter;
cargo ships 300
GT and up)
74 SOLAS IV/6
(2004 Cons Ed)
(all ships
chapter, cargo
ships 300 GT
and up)
Action
Examine line throwing appliances (spot-check).
57
Ref
Action
Examine quick-release life buoy with selfsmoke signal.
Ref
activating
Inspect condition
58
SOLAS (2004
cons) III/7.3
Action
Examine fire doors (random check).
Ref
9.2
Rails
Guards
ILO -147
COMDTINST
16711.12A
9.4
ILO -147
COMDTINST
16711.12A
ILO-147
59
COMDTINST
16711.12A
9.6
Action
Sanitary conditions
Ref
ILO-147
COMDTINST
16711.12A
ILO-147
COMDTINST
16711.12A
9.7
9.8
ILO-147
Verify lighted/heated/ventilated
COMDTINST
16711.12A
ILO-147
60
COMDTINST
16711.12A
9.10
Action
Observe muster lists and emergency instructions are:
61
Ref
SOLAS 74/78
III/8
(all ships)
Action
Conduct monitor of cargo or fuel transfer ( if applicable)
Long enough
Supported
62
Ref
33 CFR
156.115, 118,
120, 130, 150,
170
Action
Evaluate fire drill.
Note: If crew is unfamiliar with their duties or incapable of
safely responding to a shipboard fire, halt the drill and notify
the Master that the drill was unsuccessful and that additional
training and/or additional exercises are necessary. Provide the
crew with at least one additional opportunity to demonstrate
competency before detaining the vessel.
63
Ref
74 SOLAS
III/19.3.4
(all ships)
Action
64
Ref
Action
Evaluate abandon ship/lifeboat drill.
Note: Do not require crews to lower, release, and exercise
lifeboats in the water. If the Master wants to lower the boat to
the water, leave that decision to him. If the crew is unfamiliar
with their duties or incapable of safely operating the lifesaving
equipment, halt the drill and notify the Master that the drill was
unsuccessful and that additional training and/or additional
exercises are necessary. Provide the crew with at least one
additional opportunity to demonstrate competency before
detaining the vessel.
65
Ref
74 SOLAS
III/19.3.3
(all ships)
Action
Ref
Action
Issue letter/certificates.
66
Ref
NVIC 06-03
Change 2
67
ISM Code
Reference
ISM Code 1.2
Description of Non-Conformity
Are SMS deficiencies present that pose a {serious} threat to personnel, the ship, or
{serious} risk to the environment, that require immediate corrective action? List
deficiencies and their impact:
_________________________________________________________
_________________________________________________________
68
_________________________________________________________
_________________________________________________________
_________________________________________________________
_________________________________________________________
__________________________________ Continue if necessary in Notes
Major Non- Conformity? (involves serious threat/risk to ship personnel,
environment) Y/N
_________________________________________________________
Recommended Corrective Actions: ______________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
__________________________________________________________________
____________________________________ Continue if necessary in Notes
ISM Code
Reference
ISM Code 2
Description of Non-Conformity
Objective evidence exists that:
The vessels SMS does not adequately address the safety and
environmental policy objectives stated in the ISM Code
The vessel does not effective or systematically implement the safety
and environmental policy objectives stated in the SMS
69
ISM Code 3
and 4
The Company does not define and document the responsibility and
interrelation of personnel that perform SMS activities.
The Company is not responsible for or has ensured adequate
resources and shore based support to available to enable the
designated person to perform SMS responsibilities
The Company has not provided a designated person(s), with access
to highest management, with resources to implement the SMS
ISM Code
Reference
ISM Code 5
Description of Non-Conformity
Objective evidence exists that:
The vessels SMS does not adequately address the Masters SMS
responsibilities
The vessels Master has a substantial lack of knowledge of his/her
SMS responsibilities or is not satisfying these responsibilities
______________________________________________________________
______________________________________________________________
___________________Continue if necessary in Notes
______________________________________________________________
____________________________________ Continue if necessary in Notes
70
ISM Code 6
The Company has not ensured the Master is qualified for command,
fully conversant with the SMS, and provided adequate support for
the Master to perform SMS activities.
The Company has not ensured the crew have adequate
qualifications, fitness, and knowledge of SMS procedures and
relevant standards to perform their duties
The Company does not have or implement processes related to
training new personnel in safety & environmental protection
responsibilities
The Company has not provided a SMS in the working language of
the vessel (or languages understood by the crew)
The Company has not ensured the crew are able to effectively
communicate with regard to SMS duties
______________________________________________________________
______________________________________________________________
___________________Continue if necessary in Notes
ISM Code
Reference
ISM Code 7
______________________________________________________________
____________________________________ Continue if necessary in Notes
Description of Non-Conformity
Objective evidence exists that :
71
ISM Code 8
72
ISM Code 9
ISM Code 10
________________________________________________________
________________________________________________________
________________________________________________________
Continue if necessary in Notes
Objective evidence exists that:
73
__________________________________________________________
Continue if necessary in Notes
74
ISM Code
Reference
ISM Code 11
Description of Non-Conformity
Objective evidence exists that:
ISM Code 12
____________________________________________________________
____________________________________________________________
____________________________________________________________
Continue if necessary in Notes
Objective evidence exists that:
The Company is not carrying out internal audits that ensure the
vessel is satisfying required SMS activities
75
______________________________________________
Recommended Corrective Actions:
____________________________________________________________
____________________________________________________________
_______________________________________
Continue if necessary in Notes
76
Denial of Entry/Expulsion. Use this control option only when allowing a vessel into
U.S. waters or allowing a vessel to remain in U.S. waters creates an unacceptable
level of risk, or an "immediate threat" to the port, personnel, or the environment.
This should not be the first choice in dealing with substandard vessels and should
be limited to the most egregious circumstances. In some cases, a substandard
vessel may already be in U.S. waters when a PSC exam initiates an IMO detention.
Some of these cases may lead to expulsion of the vessel after it has met minimum
specified standards to leave port, but note that the COTP may not expel a vessel for
safety considerations under the authority of SOLAS. The COTP may only expel a
vessel for safety reasons under the authority of the Ports and Waterways Safety Act.
2.
3.
Captain of the Port (COTP) Order. A COTP Order is an important tool to protect the
safety and security of the port. The COTP may use such an order to implement a
variety of control actions, including controlling the vessel's movement as it enters or
departs a port. The COTP may also use such an order to expel a vessel out of port.
The COTP may also process a civil penalty if a ship fails to comply with a COTP
Order.
77
4.
The COTP Order is not a substitute for pursuing and processing a detention
under the applicable provisions of SOLAS, the ISPS Code, MARPOL, STCW,
or the Load Line Convention.
a.
b.
Controlling the Ships Movement for Security. If there is a concern that the
vessel poses a risk to the port or vessel from sabotage or other subversive
acts, a COTP Order requiring the presence of armed escort personnel onboard
the vessel during the transit is warranted.
c.
Controlling the Ships Movement for Safety. If the deficiency relates to the
vessel's navigational equipment, the COTP Order might require an assist tug or
may restrict a vessel to daylight operations. If the deficiency relates to pollution
prevention equipment, the COTP Order may prohibit a vessel from bunkering
or lightering until the vessel takes corrective measures.
5.
Customs Hold. Under the authority of 46 U.S.C. 91, vessels intending to depart the
U.S. for a foreign port should obtain a clearance from the Bureau of Customs and
Border Protection (BCBP). If allegations exist that a vessel has violated certain U.S.
safety and pollution laws, the Coast Guard may request that the BCBP deny or
withhold the required clearance from the vessel until the vessel posts a letter of
undertaking or surety bond. The COTP or OCMI should encourage the vessel to
obtain proper surety before requesting a Customs Hold. In cases involving alleged
violations of the MTSA regulations, the COTP or OCMI should first consult with the
appropriate District legal office for guidance. This control should not be relied upon
when a PSC detention is the appropriate option.
6.
78
7.
Delay. The COTP or OCMI may delay a vessel until it corrects certain maritime
security deficiencies. For example, if the port is at MARSEC level 2 (generally
equivalent to security level 2) and the arriving vessel is at security level 1, the ship
should implement the additional security requirements of security level 2 plus the
additional requirements of MARSEC level 2 before the vessel may be allowed to
enter port.
8.
9.
10. Lesser Administrative/Corrective Measures. The COTP or OCMI may choose to use
lesser administrative or corrective measures for certain security deficiencies. For
example, if the Coast Guard finds a vessel with a nondetainable (or not subject to
denial of entry or expulsion) security deficiency and the vessel corrects the
deficiency to the satisfaction of the PSCO before the vessel experiences any delay,
a lesser corrective measure has occurred. Such measures are not considered
reportable control actions under SOLAS Chapter XI-2 and do not need to be
reported to the flag administration.
79
1.
Civil Penalty Adjudication. The COTP or OCMI should initiate civil penalty
proceedings for all major noncriminal violations, for repeat offenses, and any minor
violations not corrected prior to returning to a U.S. port. Penalty amounts are
determined by the circumstances under which the violation occurred; seriousness of
the violation; culpability of the party; prior history of similar violations, and economic
benefit of noncompliance to the responsible party.
2.
Civil Penalty. The COTP or OCMI may process a civil penalty case for
violations of U.S. laws or regulations. Civil Penalty provisions for violations of the
MTSA are located in 33 CFR Subchapter H. The COTP or OCMI should pursue
penalty enforcement in all cases against those involved parties that are in the best
position to bring about compliance and those who can best deter future violations.
3.
The flowcharts on the following pages contain information gleaned from the Marine
Safety Manual Volume II, Chapter D2. The port state control officer should be familiar
with this chapter as well as the information pertaining to Port State Control examinations
contained in MSM Volume II, Chapters D1 - Foreign Vessel Exams (General), D5 Foreign Vessel Exams (Freight), and D4 - Targeting of Foreign Vessel Boardings.
80
Recommend civil
penalty action?
No
Yes
Require LOU or
Surety Bond
81
Document
deficiency in
MISLE
Recommend civil
penalty action?
Yes
No
Require LOU or
Surety Bond
82
Document
deficiency in
MISLE
No
Document
deficiency in
MISLE
Require LOU or
Surety Bond
83
Leaking tanks.
Carrying dangerous cargoes with expired documents.
Carrying incompatible cargoes.
Invalid ISM certificates.
COFR not on board.
84
Conversions:
Distance and Energy
Kilowatts (kW)
X
Feet (ft)
X
Long Ton (LT)
X
Liquid (NOTE: Values are approximate.)
Liquid
Freshwater
Saltwater
Heave Oil
DFM
Lube Oil
Weight
1,341
3.281
.98421
=
=
=
m3/t
1.00
.975
1.06
1.19
1.20
bbl/LT
6.40
6.24
6.77
6.60
7.66
Horsepower (hp)
Meters (m)
Metric Ton (t)
bbl/m3
6.29
6.13
6.66
7.48
7.54
bbl/t
6.29
5.98
7.06
8.91
9.05
1 Long Ton
1 Short Ton
1 Barrel (oil)
= 2240 lbs
1 Metric Ton
= 2204 lbs
= 2000 lbs
1 Cubic Foot
= 7.48 gal
= 5.61 ft =42 gal
1 psi
=.06895 Bar = 2.3106
=6.29
ft of water
Temperature: Fahrenheit = Celsius ( F= 9/5 C+32 and C=5/9 ( F-32))
0
32
40
50
60
70
=
=
=
=
=
=
-17.8
0
4.4
10.0
15.6
21.1
80
90
100
110
120
150
=
=
=
=
=
=
26.7
32.2
37.8
43.3
48.9
65.6
200
250
300
400
500
1000
=
=
=
=
=
=
93.3
121.1
148.9
204.4
260
537.8
Pressure:
1 Bar
2 Bars
3 Bars
4 Bars
=
=
=
=
14.5 psi
29.0 psi
43.5 psi
58.0 psi
5 Bars
6 Bars
7 Bars
8 Bars
=
=
=
=
72.5 psi
87.0 psi
101.5 psi
116.0 psi
85
9 Bars
10 Bars
=
=
=
=
130.5 psi
145.0 psi
86
NOTES:_______________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
________________________________________________________
87