Professional Documents
Culture Documents
01
Lecture
02
Lecture
03
Lecture
Implementation of Training
04
Lecture
05
Lecture
Mid-term Exam
06
1. Training;
2. Training & Development;
3. Training & HRD;
4. Objectives of Training;
5. How training benefits the organization;
6. Problems of training;
7. Future trends in training;
8. Organizational Analysis
9. Training Needs Assessment Process (TNA)
Training
Training refers to the methods used to give new or present employees
the skills they need to perform their jobs.
A planned process to modify attitude, knowledge, or skill behavior
through learning experience to achieve effective performance in an
activity or range of activities. Its purpose, in the work situation, is to
develop the abilities of the individual and to satisfy the current and
future manpower needs of the organization.
Development
Objectives of Training
1. To train the employees in the companies culture and ethos;
2. To prepare the employees both newly recruited and already employed to meet the
present as well as the future requirement of the job and the organization;
3. To prevent obsolescence;
4. To prepare employees for higher level responsibilities;
5. To facilitate succession planning;
6. To reduce supervision wastage and accidents;
7. To ensure economical output with high quality;
Problems of training
1. Training is not a panacea for all organizational ills;
2. Mismatch between objectives and needs may make the training programme useless;
3. Sometimes training is conducted on whats nice to know.
4. Trainers competencies are not properly assessed while mounting a training
programme.
Report is prepared;
Presentation is made to the management;
What training is needed is decided
Step Six : Develop Action Plan :
Indirect Cost
Overhead Cost
Participant Compensation
Evaluation Cost
1. Attention / Expectancy
Eliminating distractions (make training place comfortable)
Attracting attention
2. Retention
Activation of memory
Symbolic Coding
Definition of Learning
Learning is a relatively permanent change in behavior that occurs as
a result of a prior experience.
A relatively permanent change in knowledge or skill produced by
experience.
Principles of Learning
Every human being is capable of learning;
Learning is an active and dynamic process;
In the experimental mode people learn more;
Do
Exper
iment
Reflect
Concep
tualize
Training Process
Training process contains four stages :
Pre-Planning;
Planning;
Implementation;
Evaluation
The Learner
Subject
Methods
1. Objectives
2. Contents
Learning
Environment
Resources /
Policies,
Priorities etc.
Learning
Characteristics
12. Date, time, duration, place and things to be carried by the participants for the field
visit/ study visit;
13. Methods of training to be adopted during the programme;
14. Training materials/ audiovisual aids if any, required for the training program.
Training Implementation
Administrative arrangement stage
Carrying out the training stage
Training Policy
The training policy is the link between the training function and the
Human Resource Planning.
Training Policy should be :
i) Precise and accurate;
ii) Proactive;
iii) facilitate selling of training to non-believers
Types of Training
On-the-Job
training
1. No special
facilities
needed
Off-theJob
1. More time
available
2. No
additional staff
needed
2. Relaxed
atmosphere,
more
conducive to
learning
3. Real life
situation, not
simulated
3. Easier to
obtain full
attention of
trainees
4. No off-thejob cost
involved
4. Improve
morale and
motivation for
selfdevelopment
5. Learning
can be
controlled
Training Method
Combination of different methods of training contributes to the
effectiveness of training program.
Simulation
Methods
Knowledge
based Methods
OJT
Job rotation
Guidance and Counseling
Syndicate Groups
Role Play
Case Methods
Management Games
In basket exercise
Lecture, extension talk/talk, group discussion, panel discussion, workshop, seminar, conference
Brain storming sessions
Transactional analysis
Experimental Achievement motivation games
Methods
Lecture # 04 :
Implementation of Training
Facilities;
Training Site;
Logistical arrangements;
Materials and
Furniture.
Logistical Arrangements
Facilities :
Room reserved;
Sitting layout.
Materials :
Trainer guides;
Other materials (list);
Facilitator materials.
Equipment :
Video Monitor
Projector
PC(s)
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Equipment :
Screen;
Sound System;
Boards, markers;
Flip chart;
Materials for equipment like diesel for generator etc.
Food Service :
Personal arrangements :
Social events
Recreation.
Room Layout
i) U-shaped :
Room Layout
V) V-shaped
vi) Cluster-team-style :
ii) Lighting;
iii) Sound System;
iv) Safety and Sanitation;
Implementation of Training
Input
1. Instructional Material
2. Instructional
Equipment
3. Trainee and Trainer
Manuals
4. Facilities
Process
Dry Run
Output
Training
Implementation
Pilot
Training
Evaluation
Implementation and
Assessment of
Utility
5.
6.
7.
11. the resources that are available and allocable surplus to training;
12. Expectation of employees and records of training needs of the organization;
13. Government legislation in areas of industrial safety;
4. Re-engineering;
5. Competence and competencies.
4. Systematic creativity;
5. Diversity;
6. Culture.
2. Job Rotation :
A) Trainee rotation in non-supervisory work situation;
B) Trainee rotation in observation assignments;
C) Rotation among managerial training positions;
D) Middle level rotation in assistant position;
E) Unspecified rotation among managerial positions.
3. Creation of Assistant to positions;
4. Role playing;
5. Understudy;
6. Temporary promotions;
7. Committees and junior boards;
8. Conference programs;
Succession Planning
Steps in succession planning process :
a) Functions are determined and when positions will be available are ascertained :
Associated functions and anticipated future work requirements are reviewed;
How real and anticipated changes in functions and new technologies will impact on
future job requirements are fully understood;
b) Initial competencies required for each position are determined :
Skill, knowledge, ability, aptitude, values, motivation, initiative, self-control, work style
and attitude that contribute to exemplary job performance are determined;
c) Competency gap analysis :
Job competencies that will be required for future positions in the organization are
identified;
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Continually monitor skills and needs to determine any gaps and develop plans to meet deficiencies and
contingencies;
Inventory of current and future needs is maintained as information for individual and group development.
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RoI :
Total Costs
Noted : Total benefits include money saved by the organization, money made and any
thing that adds directly or indirectly to the bottom line.
Lecture # 06
Mid-term Exam
Lecture # 07 :
ORGANIZATIONAL
DEVELOPMENT
Culture of Mutuality, fostering of certain values and open and proactive systems viz.
openness, confrontation, trust, authenticity, pro-activeness, autonomy, collaboration
and experimentation.
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A system is an orderly group of logically related parts, principles and beliefs. Alternatively, it is
a grouping or arrangement that relate or interact with each other in such a way as to form a
whole.
Thus this approach has the following characteristics:
(a)Total view not a limited view
(b)Relationship between the Orgn. and the environment
and the internal dynamics of the Orgn.
Teams-temporary, semi-permanent and permanent-continous improvement
(d)Inter-personal Communication
(e)Individuals- self awareness and self acceptance-developing skills, knowledge and ability of
individuals
O. D. is a systemic and systematic change effort, using behavioural science knowledge and
skill, to transform an orgn. to a new state.
O.D. is system-wide and value-based collaborative process of applying behavioural science
knowledge to the adaptive development , improvement and reinforcement of such
organizational features as the strategies, structures, processes, people and cultures that
lead to organizational effectiveness
OBJECTIVES OF ORGANIZATIONAL
DEVELOPMENT PROGRAMME
1.Individual and group development.
2.Development of organization culture and processes by constant
interaction between members irrespective of levels of hierarchy.
3.Inculcating team spirit.
4.Empowerment of social side of employees.
OD Implications:
1. For Individuals
a)Most individuals believe in their personal growth. Even today, training and
development, promotion to the next higher position dominates the
organization philosophy.
b)Majority of the people are desirous of making greater contributions to the
organizations they are serving. Achievements of organizational goals are
however, subject to limitations or environmental constraints. It is for the
organizations to tap the skills that are available in abundance.
Contd..
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2. For Groups
a)One of the most important factors in the organization is the work
group around whom the organization functions. This includes the peer
group and the leader (boss)
b)More people prefer to be part of the group because the group accepts
them.
c)Leaders should adopt team leadership style and not autocratic leadership
style. To do this, jobs should be allotted to the team and not to the individual.
Contd..
d)It is not possible for one individual (leader) to perform both, the leadership
and maintenance functions. It is therefore necessary for team members to
assist leader in performance of his duties.
e)Group should be trained in conflict management, stress management, group
decision-making, collaboration, and effective interpersonal communication.
This will improve organizational effectiveness. Empowerment is the corner
stone of the successful organizations.
f)Leaders should pay particular attention to the feelings of the employees. It
should be understood that suppressed feeling and attitudes adversely affect
problem-solving, personal growth and job satisfaction.
g)Development of group cohesiveness.
3.For Organizations
a) Create learning organization culture.
b) Adopt win-win strategy for sustained growth.
c) Create cooperative dynamics rather than competitive organizational
dynamics in the organization.
d) Needs and aspirations of the employees in the organization must be met.
This leads to greater participation of the employees. Organizations should
adopt developmental outlook and seek opportunities in which people can
experience personal and professional growth. Such orientation creates a selffulfilling prophecy.
Contd..
Lecture # 08 :
O. D. PROCESS:
Diagnosis,Action & Program Management
The O. D. process consists of three components-diagnosis, action and program management.
Diagnosis component consists of continuous collection of data about the total system, its sub-units its processes,
and its culture.
The action component consists of all the activities and interventions designed to improve the organizations
functioning.
Transformation
Outputs
General
Environment
Strategy
Performance
Design Factors
Productivity
Culture
Satisfaction
Industry
Structure
Transformation
Outputs
Group
Design
Factors
Team
Effectiveness
Productivity,
Satisfaction
Transformation
Outputs
Job
Design
Factors
Individual
Effectiveness
Productivity,
Satisfaction
After Diagnosis
Feeding back the information
Choosing interventions
Managing change
Institutionalizing change
Lecture # 09 : OD Intervention
OD interventions are sets of structured activities in which selected organizational units
engage in a series of tasks which will lead to organizational improvement.
Interventions are actions taken to produce desired changes.
There are one of four reasons why there is need for OD interventions:
1.The organization has a problem- some thing is broken, and corrective actions need to
be taken i.e. it needs to be fixed.
2.The organization sees an unrealized opportunity: something it wants is beyond its
reach. Enabling actions- interventions- are developed to seize the opportunity.
3.Features of the organization are out of alignment: parts of the organization are working
at cross-purposes.Alignment activities- interventions- are developed to get things back in
tune.
4.The vision guiding the organizational changes: yesterdays vision is no longer good
enough. Actions to build the necessary structures, processes, and culture to support the
new vision- interventions- are developed to make the new vision a reality.
n.b. OD interventions are planned sets of actions to change situations
Team Building
Improved group processes
Communication
Goal clarification
Role clarification
Task orientation
Survey Feedback
Small meetings to feedback on
survey results
Employee Involvement
Quality of work life
Quality circles
Re-Engineering
Job redesign
Teamwork
Work performed by most
appropriate person
Advanced information
technologies used
OD Effectiveness
More impact on organizational than individual outcomes;
Works better for white collars than blue collars;
Works better if multiple techniques are used;
Measurement Problems
Difficult to isolate cause of outcomes since OD efforts often
involve multiple changes
May be the result of Hawthorne effects
Change may be due to maturation or passage of time and not
intervention
Lecture # 10
Best of
Luck
MK ZAMAN, HRM & OD PROFESSIONAL