Payroll & HRMS Presentation

Osource (India) Private Limited An ISO 9001:2008 Certified Organization

July 2007

This document contains unpublished confidential and proprietary information of Osource (India) Private Limited. No
disclosure or use of any portion of these materials may be made without the express written consent of Osource.

About Osource

Osource is one of the leading

providers
of
outsourcing
and
technology solutions. Osource blends
its deep process expertise and best
practices with optimum technology
deliver a comprehensive solution.
Owing to strong focus on coupling
business processes & technology
platforms, Osource has been one of
the first organizations to have offered
platform-based outsourcing solutions.

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The services are offered and

seamlessly delivered from multiple
delivery centers to meet clients
business
objectives,
process
enhancement and cost optimization
goals.

Osource provides customized solutions to an eclectic range of industry verticals namely,

Banking & Financial Services, Media & Entertainment, Logistics, Hospitality & Health
Care, Travel & Foreign Exchange, Legal, Print & Publication, Telecom & Networking,
Pharmaceutical, Manufacturing, FMCG, Cosmetics, Mall & Retails companies, Online
Retail, Petrochemical, Software & Business Process Outsourcing.

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HUMAN RESOURCE
MANAGEMENT SYSTEM
(HRMS)

HRMS at a Glance

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Recruitment

OnBoarding

Employee
Profile

Employee
Self Service

Appraisal &
Training

Promotion &
Transfer

Separation

Recruitment Module Workflow

Manpower
Budgeting

Requisition

Requisition
Approval

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Requisition
Second
Approval

Candidate
Application

Shortlist
Candidates

Interview
Schedule

Interview
Feedback

Issue offer
letter

Define CTC
structure

Accept offer
letter

Generate
Appointment
Letter

Requisition
Closure

On-boarding Module Workflow

Candidate Joining
Details

Induction Document
Upload

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Induction

Confirmation
Employee

Induction Setup

Confirmation
Reviewer

Employee Self Service Module

Leave
Issue
Tracker

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Asset
Managem
ent

Attendan
ce

Employee
Self
Service

Travel &
Business
Expenses

CTC
Reimburs
ement

Payroll
Portal

CTC Reimbursement Module Workflow

CTC Claim

CTC Acknowledgement

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CTC Claim Settlement

CTC Payment

Appraisal Module Workflow

Appraisal Cycle Definition

Appraisal Initiation

Appraisal

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Self

Subordinates

Supervisor

Head of Department

Peer

Training Module Workflow

Course
Setup

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Training
Calendar
Definition

HR
Training
Registration

Employee
Training
Requisition

Requisition
Approval

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Training
Feedback

Training

Training
Online
Examination

Training
Result

Promotion Module Workflow

Promotion

Define CTC Structure

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Promotion Letter Generation

11

Transfer Module Workflow

Transfer Out

Transfer In

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Employee master data updation

Transfer Letter Generation

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Separation Module Workflow

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Online Resignation

Resignation Due
Updation

Resignation Approval

Exit Interview

Resignation Due
Clearance

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LEAVE MODULE

14

Leave Module Workflow

Leave Master

Leave Entitlement

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Leave Approval

Leave Revoke
Application

Leave Balance
Updation

Leave Reports

Leave Application

Leave Revoke
Approval

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Features of Leave Module Master Setup

Leave Type

Employee
wise leave
entitlement

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Leave
Approval
Level

Master
Setup

New
employees/
joiners

Leave
Entitlement
master

Leave Year

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Features of Leave Module Transactions

Leave
Approver
View

Leave
View/Edit

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Encashment
Entry

Leave Entry

Transactions

Year End
Process

Reports

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Features of Leave Module Reports

Reports

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Employee
balance
report

Leave
pending for
approval
report

Leave Type
report

Leave
falling in
selected
month
report

Leave
encashment
report

18

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ATTENDANCE MODULE

19

Attendance Module Workflow

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Text File Generation

Upload of data

Correction and
Updation

Reporting

Validation of data

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Features of Attendance Module Master Setup

Employee
master

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Master
Setup

Shift Duty
Timing

Shift
Allocation
master

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Features of Attendance Module Reports

Reports

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Daily
Attendance
report

Late
Attendance
report

Over time
report

Absent
report

Duty
Roster
sheet

22

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PAYROLL MANAGEMENT

23

Payroll Management Capability

150+
Clients

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350000
Monthly
Employee
Records

Handling Payroll
Since 1994

24

Differentiating Factors

Platform Based
Outsourcing
(Ready Web
Based
Technology
Applications)

Optimum
Blend of
Technology &
Process CA
& IT
Background

Multi - Location
Delivery
Capability

Focus on
Domestic
Outsourcing &
Non Voice
Domain

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Payroll Management Service Offerings

Base
Payroll
Services

Web
Portal
Services

Input Compilation

View Pay Slips

Support
Services

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Salary Processing

Statutory Challans &

Returns

Employee Query Support

Helpdesk, Email, Inbound
Telephonic & Online Chat

View Tax Sheets

Entry of Investment
Declarations

PF Management (RPFC
& Trust)

CTC
Expense
Collection of Vouchers &
Supporting Documents

Processing of Vouchers

Verification of Supporting
Documents

Pay Slips & Tax Sheets

Tax Simulation

Gratuity Management
(LIC & Trust)

Reimbursement Upload

Form 16, 16A, 24

Leave Management

Full & Final Settlements

Employee Query
Resolution

Attendance Management

External Auditors Support

Integration with Swipe

Card Systems

Superannuation
Management (LIC &
Trust)

ESIC Management

Reimbursement Pay-Slips

Employee Query Support

CTC Limit Monitoring

26

Payroll Processing Methodology

Stage 1

Gather

Stage 2

Stage 3

Stage 4

Process

Review

Output

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Receipt of
Inputs

Upload of
Inputs in
System

Verification of
Tax Deductions

Salary
Registers &
Bank Uploads

Validation of
Inputs

Verification of
Inputs
Uploaded

Cross
Verification of
Inputs

Pay Slips & Tax

Sheets

Conversion of
Inputs in
Uploadable
Format

Salary
Processing

Comparison
with Previous
Month Salary
Registers

Statutory
Challans &
Returns

Tax
Computation

MIS Reports &

Scorecard
27

F & F Process

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Payroll Transition Approach

Requirement
Analysis

Software
Customization

Go Live!!

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Training Internal
Team & Client

Parallel Run

Software Testing

Master Data
Conversion &
Upload

Production
Migration

29

Migration Overview Timelines & Activities

II

III

Parallel Run
Changes, if any
Go Live

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Process Understanding &

Mapping

7 Days
Days
7

Software Customization
Testing & Rollout
Data Migration
Test/Dummy Run

10
10Days
Days

1 Month

30

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COST BENEFIT ANALYSIS

31

In-house Operations vs Outsourced Operations

In-house Operations

Outsourced Operations

Cost Elements
Manpower Cost Processing & Supervisory Staff
Other Indirect Cost such as Staff Welfare, Incentives,
Bonus etc
Cost of Software Application & Implementation
Cost of Database License
Software & Database AMC Cost
Infrastructure Cost such as workstations, servers,
desk etc

Lump-sump, generally based on the employee strength/

number of transactions, results in

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savings ranging from 20-40%

Dependency on the Software Application provider for

implementing the required patches in terms of any
changes in the tax compliance structure

Service Provider is responsible for the same

Generally, Lack of pre-defined Service Levels, Quality

Benchmarks & Valued Added Services

Assured Quality & Service Levels

Over-burdening of the processing staff leads to avoidance

of the queries

Enhanced Query Resolution

More time is spent on ensuring Accuracy & Compliance

Allows Organizations to Concentrate on Core Business

Lack of exposure to the industry-best practices

Outside Expertise & Adherence to the Best Practices in

Outsourced setup
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Select Credentials

Two of Top
Five Print Media
Organizations

Five of Top
Ten Hotels

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Two of Top Five
Fund Accounting
Services
Organizations

Four of Top Ten

Life
Insurance
Companies

Three of Top
Ten
Pharmaceutical
Companies

Two of Top
Five
Telecom
Companies

Three of Top
Five Financial
Services Group

33

FAO | HRO | IT | Operations | Consulting

Mumbai | Noida | Hyderabad | Bangalore | Kolkata

July 2007

This document contains unpublished confidential and proprietary information of Osource (India) Private Limited. No
disclosure or use of any portion of these materials may be made without the express written consent of Osource.