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Getting Started

Employee Self Service enables your employees to update their Personnel Information, Investment Declaration
on the intranet. They can also view their Payslips and Income Tax report. For using this you will be provided
with a link by your Payroll personnel 10.4.25.20/AscentESS/ and it will be opened in your default browser.

Click on Login

Login Window

You need to type the User Name, the correct Password


and click on Login button.
These details will be given to you by Payroll personnel.
If you forget the password then you can click on Forgot Password link.

Once the login is successful, following menu options will be displayed.

Navigate through these menus as per your requirement. You may refer to the help provided
for each menu item.

Investment Declarations
This module will allow you to enter investment declarations for Income Tax calculation purpose.
Following screen will display the declarations submitted by you till date

You can enter any number of estimated declarations during financial year.
Uploaded On date will be displayed against the last submitted declaration only when it is
uploaded in Payroll software. The date of upload will be decided by Payroll personnel for the
month.

Investment Declarations
Click on New Estimated Declaration button to create new declaration. You may optionally copy the
details of declarations submitted earlier. To do this, select the declaration number from Copy From
Declaration No list and then click on New Estimated Declaration button.

Chapter VI-A components are defined in Payroll


software and displayed in this screen as it is.
Contribution to Provident Fund if any will be
automatically picked up from the processed data
in Payroll software at the time of calculating
Income Tax.
Please note that only the last submitted
declaration will be considered for calculation of
Income Tax for the current month.

You can enter all the details and


click on Submit button. If you
want to preview the declaration
report then click on Submit &
Preview button.

An entry of an Actual Investments Declaration will be activated by Payroll personnel.


You will see the following screen when it is activated.

An Actual declaration can be entered only once.

Personal Details
This module will help you change your personal details such as Address, PAN, Bank, etc. in Payroll
software. You can put a request which will be approved / rejected for Payroll Personnel. Approved
requests will be uploaded in Payroll software.

Sample of Personal Details screen

Your request is pending till it is Approved or Rejected by the Payroll personnel. Till the time the last request is
approved or rejected by Payroll personnel you cannot submit new request. You may click on Delete link to
delete the last request.

For rejected requests, you will see the reason for the rejection on the top.
Upon approval of the request it will be uploaded in Payroll software.

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View My payslip
You can view payslip of any month since the implementation of ESS.

Select the month from list and click on Display button. A dialog box to Open or Save PDF file will
appear on the screen. If you click on Open button then the Payslip report will be directly opened in
Acrobat Reader.
Please note that last processed month will be displayed in the list only when it is closed by Payroll
personnel.

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Payslip

Sample output of Payslip

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View Income Tax Report


You can view last processed Income Tax calculation worksheet.

Click on Display button. A dialog box to Open or Save PDF file will appear on the screen. If you click on
Open button then this report will be directly opened in Acrobat Reader.
Please note that income tax report for last processed month will be displayed.

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IT Report

Sample Income
Tax report output

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Income Tax Calculator


This is an unique feature of myAscentPayroll. With the help of this module, you can arrive at tax liability by
changing input amounts such as income / exemptions / investments / deductions.
When you select this module, by default, all the amounts will be displayed from your current Income Tax
Report. You can type the desired values in input boxes or drag the slider handle to set individual amount.

These amounts will not be updated in Ascent Payroll. You may create new declaration based on these
amounts if you wish to change your current tax liability.

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I T Calculator

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Change Password
This module will help you to change your login password.

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View Form 16
This is optional menu. If your company has purchased this option, you can view your Form 16 using following
screen.

Select the year from list and click on Display button. A dialog box to Open or Save PDF file will appear on the
screen. If you click on Open button then the Payslip report will be directly opened in Acrobat Reader.

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Manage My Claims
Reimbursement is a Specific payment for out-of-pocket expenses. This system is also called as caf management
system. The system is configured by admin in Ascent Payroll and if employee is eligible for reimbursement, this
module will allow you to enter reimbursement claims. Once you click on Manage My Claims link, the following
screen will display.

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Manage My Claims
The previous claims will be
populated, if any.
Click on New Claim button to create a
new claim, it will display the following
screen for entry.
In this screen, you will see your caf
group level details. The
claim
number
will
be
automatically generated once you
submit the claim. Below this, you will
see the actual caf system configured
in your organization. The caf groups
can be further expanded into sub
groups if it has been configured
accordingly.

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Manage My Claims
The descriptions of amounts shown in columns against each caf group are as under

Eligibility: The annual limit for the particular caf group


Accrual: The cumulative limit of caf group up to current month
Claimed: This is the sum total of already paid amounts and the approved claims.
Pending: This is the sum total of claims which are yet to be approved
Current: This is the sum total of current claim.
Balance: This is the actual balance, which you can claim for that particular group.
Hence Balance = Eligibility - (Claimed + Pending + Current)
And in the last, you can enter the claim with bill details. The LTA section details are to be entered if you are
going to claim for LTA.
Enter bill date, its bill no, particulars about the bill and select the head from the dropdown list under which you
are going to claim. And finally enter the amount.

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Thank You

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