MINUTES OF 2ND EXECUTIVE MEETING OF CSG AY 2010-2011, dated March 26,

2010

Present: Mr. E. Neri (EN) – President

Mr. L. J. Jarales (LJ) – Vice-President
Mr. V. R. Cabasan (VC) – Executive Secretary
Ms. M. Lucago (ML) – Administrative Office (AO)
Ms. J. Tano (JT) – Office of Budget and Finance (OBF)
Mr. M. N. Bacas (MB) – Office of Information and Promotions (OIP)
Mr. E. J. Salilig (ES) – Office of Research and Statistics (ORS)
Ms. R. M. Abarquez (RA) – Department of Academic Affairs (DAA)
Ms. S. Lim (SL) – Department of Mission and Social Action (DMSA)
Ms. G. Asentista (GA) – Department of Student Support and Welfare
(DSSW)

Absent: Mr. E. del Rosario (ED) – Department of Interior and Networking

1. Opening

The President opened the meeting at 1700 hours. He welcomed SL who will
give a presentation at the first agenda.

2. DMSA

SL reported about “Engaged Citizenship” which is a major thrust of her

department. In view of the upcoming national elections, she identified three
short-term activities her department is planning to undertake, as follows:

a) Putting up profile board of candidates for President and Vice-

President posts
b) Making of AVP regarding voter’s education
c) Setting a mass and prayer rally

3. OIP

MB reported on the progress of assigned tasks as follows:

a) Scouting for suppliers on standees’ skeleton or frames

b) Designing templates for the application forms
4. ORS

ES reported about the results of the first wave of survey (numbered 001-
1011) the inclusive dates of which run from March 1-14, 2010. He informed
the board that Mr. Nathan Madronero, Math faculty member, was the adviser
of the said survey. On March 13, ES met up with the council presidents to
relay the feedback mechanism.

Action Plan:
March 22 End of data collection
March 22-April 3 Tabulation of data
April 5-10 Analysis of data and circulation of results

After this, EN emphasized that the objective of the surveys is to develop a

campus situation report. He added that ES must limit the number of
questions to be asked in surveys and create a monthly quantitative indicator
of CSG’s performance to be circulated among council presidents. ES made a
resolution that council representatives would be met and trained how to
conduct surveys properly. He also gave updates that Mr. Raymond Acedero
would be referred to regarding surveying and Ms. Kresna Navarro, Economics
faculty member, would be made the adviser of research and statistics.

JT suggested that survey questions should be more on ‘how.’ LJ added that

the directorate’s research officer should coordinate to ES.

5. HR Proceedings Between Offices and Departments

EN told the board that students shall apply directly to the departments.
Accordingly, each department will have its own Human Resource Manager
(HRM). He/she shall have the power in manpower recruitment but is subject
to comply with the qualification requirements set by the CSG. Once
applicants are accepted, the department’s HRM must furnish a copy of the
list to the administration. Together with the department chair, he /she shall
also have the right to expel. All offices and departments are told to establish
their own manpower monitoring system. AO also have the power to oust
officers.

Office of Information and Promotions and of Research and Statistics shall

open a public application.

6. BOLTS
 EN consulted the board whether SACDEV should facilitate CSG BOLTS or not.
Majority voted the proposition that SACDEV will spearhead the BOLTS.

7. Application Forms

All appointed members of the executive board were required to pass

application forms.

8. Others

• EN encouraged the executive board to be at all times informed on

recent news especially about politics.
• LJ would meet the Directorate coming Monday to formally set an
interview schedule ought for all appointees in the executive board.
• EN informed the board that Mr. Jeofferd Gallamaso shall be made head
of the enrolment committee.
• Attendance record of members of the Executive Board shall be made
public.
• All have agreed that the title ‘Executive Board’ be dubbed to the CSG’s
main governing body.
• Delegation:

President and Vice-President to assess insurance providers

OIP to design official letterhead
to gather summer enrolment
information
AO to make templates for application
forms
to draft floor plan of the office
OBF to ensure smooth transfer of accounts

9. Adjournment

EN thanked all the participants for their presence and concluded the meeting
at 1900 hours.