HSE TASKS:

A. OFFICE
-

Update Monthly HSE Statistics. Details are written in comments 1

Update and follow up UCUA submissions (to be disseminate every 10th
of the month)
Update new records to HSE database in the server and give consistent
name code
Update personnel documents status including their MCU (or MCU
Certificate) and BOSIET Training status monthly.
For new crew or crew whose certificates are almost expire, to be
registered to do MCU in Medika Plaza / SOS International and to do
TBOSIET in Samson Tiara / Pertamina Training Center (South Sumatera)
/ M & O Indonesia (Batam) for OPITO Approved Training Provider or
Jakarta Offshore Training Center for non-OPITO Training Provider.
Details are written in comments 2
Update PQ Score certificate monthly
Issue monthly article about Health / Safety / Environment
Liaise with companys driver and operation executive to key in monthly
km driven by companys car
Monthly First Aid Box Check to liaise with Mbak Risa
Hold monthly meeting every last Tuesday, each month
Coordinate office and warehouse emergency drill commencement as
per yearly HSE schedule
Assist with Mbak Risa on office cleaning schedule and do proper
monthly monitoring
Yearly review on procedures and policies
Set up yearly HSE Plan, Target and Objectives
Set up yearly inspection and audit plan
Set up yearly HSE training schedule
Do internal audit as per planned
Do yearly update for legal aspects
ISO certifications and compliance to its standard

B. TENDER
1. Pre Qualification
- Check if the PQ submission is in form or list of documents to be
submitted
- If it is in list of documents, to source sample of previous Questionnaire,
you can ask Tender Team (sari.handayani@offshoreworks.co.id or
andhika.prasetya@offshoreworks.co.id)
to
send
you
previous
Questionnaire of similar project or same client.
- If it is in form, get editable PQ form from client. If they dont provide,
source from other similar editable pq form and adjust with the scanned
form in the server
- To source from previous PQ if there are latest PQ submission with latest
data
- Update appendix that are being submitted to client as per latest
documents and as per clients request
- Check on procedures for more comprehensive explanations about any
questions in PQ form

If there is any clarifications opportunity, review the questionnaire and

send the questions to tender team to be asked to client maximum a
day before clarifications due date
Liaise with other departments for questions other than HSEs, such as
equipment maintenance schedule, contract awards list, etc.
Check with tender team of quantity of copies of the documents that
need to be submitted and the submissions due date. Make sure that
the data are printed and ready to be submitted maximum a day before
submissions due date
If we pass PQ stage and client issues PQ certificates / scores that can
be used for the next PQ stage in their tender, keep the PQ certificates /
scores in HSE folder and register it in the excel log
Clients site audit preparation (if needed)

2. Tender
- Check with tender team if HSE Plan (HSEP) is mandatory for the bid
submissions (most of the time is mandatory)
- Review clients requirement and compare with our HSEP template, add
some data if it is required and applied with our operations. Native files
of HSEP can be found: \\JKT-SV-01\02. Department\01 QHSE\Native
HSEP
- Check with tender team of quantity of copies of the documents that
need to be submitted and the submissions due date. Make sure that
the data are printed and ready to be submitted maximum a day before
submissions due date
- Clients site audit preparation (if needed)

C. PROJECT COMMENCEMENT
1. Mobilization
- Prepare draft project HSEP
- Ask for personnel registration requirements (MCU and mandatory
trainings) and time needed to register the personnel from client
Send personnel to MCU and mandatory trainings if the certificates are
expired. For MCU, can be done in: MEDIKA PLAZA / MEDIKALOKA (to
liaise with Mbak Risa on Guarantee Letter provision and booking).
For BOSIET / TBOSIET plus EBS, can be done in SAMSON TIARA
(Cilegon) / SMTC Pertamina HSE Training Center (South Sumatra) / M &
O Indonesia (Batam)
Sometimes client has their own list of approved MCU or Training Center.
Please ask them for those list along with medical items that should be
tested. Also, since most of our crews MCU is based on Oil and Gas UK
(OGUK) standard, ask if they accept the documents.
Particular client like PHE ONWJ sometimes asks the crew to do
additional test if they think necesarry. Please inform Project Manager
(PM) and notify the crew A.S.A.P to do and arrange the required test in
Medika Plaza / SOS / Prodia. Liaise with Mbak Risa on Guarantee Letter
issuance for the crews test.
For PHE ONWJ and BP, MCU records more than a year should be
completed by revalidation form filled up by the crew (BP); the crew and
doctor (PHE). If client only accept 1 year MCU, crew whose MCU is more

than 1 year, even if its still valid based on OGUKs requirement, the
crew still need to redo the MCU.
In event of full MCU, ask the crew to do fasting (still can drink water)
for 8-10 hours prior MCU.
If client requires certain personnel to undergo their internal training /
certification (event), liaise with the clients PIC on the required
documents to be submitted prior event commencement, schedule, and
seat availability. If the mobilization schedule is quiet tight and regular
training schedule is not available, ask if client can hold an additional
event to meet the mobilization target date
If the vessel that we are using is rented one / if there are any
freelancers, ask for their complete documents as per clients request. If
they dont have the requested documents, ask them to complete the
personnel documents by sending them the clients requirement and
send to us ASAP
Keep the personnel documents in project execution operations
personnel personnel documentations folder and keep as per their
names
Liaise fix crew matrix with Project Manager and COO
Register personnel in clients database. Details are written in
comments 3
Check PPE inventory list. If it is not sufficient for the job, request
additional PPE upon CEOs approval. Details are written in comments 4
Call for paramedic provider if client requires. Ask for personnel
documents as per clients request. Details are written in comments 5
If any Environmental Impact Aspect (EIA) sampling required, liaise with
Intertek for the sampling container and equipments (if needed). Details
are written in comments 6

2. Project Execution
- Bring all necessary hard copy and soft copy of the forms and
procedures onboard
- Implement HSE Plan, inclusive of:
a. HSE Briefing to all crew
b. Vessel familiarization for new personnel onboard (to liaise with Chief
Officer)
c. Implement UCUA Program (key in to the UCUA Summary, follow-up
the report, do the statistics).
d. Do toolbox talk meeting (every shift change) and daily meeting,
make the Minutes of Meeting (MoM) and take the attendance list.
Keep the record in hard copy and soft copy
e. Do safety and hygiene inspection
f. Do random health screening (if paramedic available)
g. Coordinate with marine crew to do emergency drill every week
h. Do ERP Test Call as per ERP phone number
i. Fill up clients weekly/monthly hse statistics (if required)
j. Ask the CSR to fill up Customer Satisfaction Survey (CSS) form
k. Records in hard copy and soft copy (scan) far above activities
l. Details are written in comments 7
- If any incident happen, below are the steps to be done, in terms of
reporting:
a. Make incident notification to all relevant parties in ERP
b. Take necessary documentations, information from witnesses
including injured person (IP), if any; and take note on immediate

actions done by Party Chief (PC) and Master. Some proposed

corrective actions can be included in it
c. Make preliminary report within 24 hours and issue to all relevant
parties in ERP
d. Do incident investigations by taking more comprehensive
information (interviews, drawings, etc) from witnesses and IP, if any;
take additional data from Bridge as necessary (weather, swell,
general conditions while the incident happen). The simplest method
to do incident investigation is by doing 5 WHY Trees method
e. Discuss with PC and Master on the incident investigations and
proposed corrective actions. Set up close out timeline and liaise
with all relevant parties onboard to close the proposed corrective
actions out.
3. Demobilization
- In the end of project, announce the UCUA most submission and best
submission. For most submission, can be seen from the UCUA statistic.
For best submission, choose the top 10 and ask for PM / CEOs advice
to choose the best submission
- Announce UCUA winners and take documentations
- Report all HSE records to client if requested
D. ON-GOING and UP COMING PROJECT (Updated Dec 26, 2013)
1. PETRONAS CARIGALI INDONESIA 3734R1 (On-Going)
Debris Survey project using MV. Java Imperia
2. BP BERAU (Up Coming Feb 2014)
Debris Clearance using GAVIA AUV
3. PHE ONWJ (Up Coming Mar 2014)
Site Survey using MV. Java Imperia
COMMENTS:
All things related to purchasing / booking for training and MCU, please
ask Mbak Putri to assist.
1. HSE Statistics consists of man-hour, incident and near-miss
frequency, and UCUA submission. The data is gained from 2 (two)
main sources:
a. Office Data
The man-hour data can be gained from Mbak Risa while
incident and UCUA data are collected by occurrence.
b. Field Data
The data is gathered from Daily Progress Report (DPR). There
is a statistic table which you can refer the data from it.

2. a. MCU Contracts between OWSI and Medika Plaza consist of

several kind of MCU. They are:
- OGUK MCU
- Petronas MCU (Approved Medical Examiner)
- Premier Oil MCU
b. MCU Contracts between OWSI and Medika Plaza consist of
several kind of MCU. They are:
- Petronas MCU (Approved Medical Examiner)

PHE ONWJ MCU

BP MCU

The contracts can be found in: \\JKT-SV-01\02. Department\01

QHSE\HSE Database\Contracts
c. Training Providers for TBOSIET (OPITO Approved):
For bookings, please book TBOSIET / BOSIET with EBS Course
since it is mandatory for Petronas Malaysia

Samson Tiara (Cilegon - Banten)

EBS is not included in TBOSIET course, thus please ask for
additional course
The course is regularly available Wed Fri, every week.
However, the class is often fully booked so, early booking is
recommended
If the class is fully booked, try to register in the waiting list
and next schedule. They will get back to us if there is any
sudden empty seat
They will issue proforma invoice prior the training
commencement
For more information:
Contact number: 021-7801388
Registration email: listya@survival-systems.com
Website: http://www.samson-tiara.co.id
Pertamina HSE Training Center with SMTC Global (Sungai
Gerong South Sumatra)
Based on the information in website, EBS is included in BOSIET
course, however please make sure about it
The course is regularly available Mon Wed and Thu Sat,
every week
If the class is fully booked, try to register in the waiting list
and next schedule. They will get back to us if there is any
sudden empty seat
The package could be inclusive of flight ticket JKT PLB JKT if
the booking is made a week before the training date. If it is
immediate training request, please liaise with Mbak Risa on
the flight tickets.
Should check on terms of payment, whether it has to be cash
or can be via invoice
For more information:
Contact number: 0711-542400
Registration email: indo@smtcglobal.net
Website: http://www.smtcglobal.net/smtc_indonesia/

- M & O Indonesia
Based on the information in website, EBS is included in BOSIET
course but not in TBOSIET course, however please make sure
about it

If the class is fully booked, try to register in the waiting list

and next schedule. They will get back to us if there is any
sudden empty seat
We dont have established contract with them, thus the
payment has to be cash
For more information:
Contact number: 0778-455856
Registration email: indonesia@mando.biz
Website: http://www.mando.com.au/m-and-o-indonesia.asp

3. For project, every personnel documents and crew matrix are

saved in Project Execution folder. Example of the documents
arrangement can be seen in below folders:
\\JKT-SV-01\01. Project\2013\PETRONAS\SV-3734R1-Jun.2013 (Site
Survey)\5. Operations\1. Personnel\2. Crew Matrix
OR
\\JKT-SV-01\01.
Project\2013\PHE
ONWJ\SV-DC-1309-May13
(Geotechnical)\5. Operations\1. Personnel\2. Crew Matrix
Standard documents that should be available in the personnel
documents folder are:
- Valid Full MCU Record
- Valid TBOSIET / BOSIET (confirm whether it has to be OPITO
Approved or NOT)
- CV
- Photo
- Passport
- MCU Certificate from client / Stamp for MCU in Offshore Safety
Passport book (if applied) and
- Stamp for personnel registration in clients database (if
applied).
List of all personnel is called crew matrix. The sample can be seen
in above folders as well.
MCU Certificate can be obtained by submitting Valid Crews MCU
record to clients medic team or by doing MCU in clients
approved clinic. If client requires the crew to be registered to
their database, ask them on the procedure and what documents
to be submitted and to whom. Also pay attention to the time
needed to register them because non-registered crew can not go
to their offshore area.
For clients with whom have worked with us more than once,
please find below latest scheme to register our crew:
a. PHE ONWJ
Step 1: Medical Screening (the list can be found here: \\JKT-SV01\03.
Public
Folder\01
QHSE\Project
Personnel\Client
Requirements\PHE ONWJ)
- Our crew must have full Medical Check Up (MCU) record.
(I suggest for all field crew to do MCU based on Petronas Carigali
Indonesia Offshore MCU Package at Medika Plaza because it covers PHE
ONWJ MCU items as well).

After the full MCU is obtained from hospital, copy the MCU record.
The hardcopy of it needs to be stamped each page.
After it is being stamped, we send the MCU record of each personnel
along with OWSI Offshore Safety Passport (little white book). Each
personnel should have one. The record and the book are sent to PHE
ONWJ Medic Team (PHE TOWER, 6th Floor)
It takes 2 days to get the result. If our crew pass the screening, there
will be a stamp in the Offshore Safety Passport (OSP) and they take the
MCU record. If our crew does not pass the screening, they will give
back the OSP and MCU record with notes on it. The notes contain
additional test / consultation need to be done by the crew. Once the
result of the aditional test / consultation (usually with drug prescription)
is issued, it needs to be submitted with previous MCU record (the one
with notes on it) and the OSP.
Wait another 2 days and repeat the step until the crew pass their MCU
screening (unless they state that the crew is not possible to join
onboard)

Step 2: Registration of crew to PHE ONWJ Online System

- The crews data and softcopy of the documents need to be submitted
to PHE ONWJ Admin via email (mk.anita.alvina@pertamina.com and
mk.okky.setiawan@pertamina.com).
- Softcopy of data needed:
Medical Screening stamps / certificates
BOSIET (for survey crew) / BST (for marine crew)
Photo (in JPEG)
Food Handling Certificate (for cook)
- Crew data needed (as per mentioned in below sample):
Name
Date of Birth
Blood Group
Company
Designation
Leadcraft
MCU Issue
Date
MCU Expire
Date
BST Issue Date
BST Expire
Date

Danny Irawan
28-Jun-92
O+
PT. Offshore Works
Indonesia
Cook
REHAB (you need to ask
our user in PHE ONWJ)
24-Oct-13
03-Apr-14
21-Jun-10
21-Jun-15

b. PETRONAS CARIGALI INDONESIA

Step 1: Medical Screening (the list can be found here: \\JKT-SV01\03.
Public
Folder\01
QHSE\Project
Personnel\Client
Requirements\PCINO)

The crew need to be sent to Petronas Approved Hospital to do Petronas

Offshore MCU (we have contract with Medika Plaza). Medika Plaza has 2
types of service, regular (4-5 days to issue the result) and quick (2-3
days to issue the result). The quick service has additional price, up to
20% from the regular price.
If the crew pass the medical screening, there will be Petronas Medical
Certificate.

Step 2: Petronas OSP Application

- Each crew need to fill up OSP Application form (in the folder above).
HSE can help to fill up the Business, Medical Fitness Assessment and
Offshore Safety & Skill Training part
- Business is filled up with OWSI data
- Medical Fitness Assessment is filled up with data in Petronas Medical
Certificate.
AME No ID number of Petronas Approved Doctor. For Example: INO
010
AMEs Name Name of Petronas Approved Doctor. For Example:
Amiruddin
Date Examined Date when the crew is doing MCU
Expiry Date Date when the Medical Certificate expire
- Offshore Safety & Skill Training is filled up with BOSIET / BST data
Combined Offshore Safety Training inclusive of Basic Sea Survival,
Fire Fighting and Firts Aid Trainings.
BOSIET covers all combined offshore safety trainings, plus Helicopter
Underwater Escape Training (HUET).
BST covers all combined offshore safety trainings. The validity date is 5
years from the issuance date.
Helicopter Underwater Escape Training if the crew already have
BOSIET, it is included there. If he / she does not have one, need to send
them to the training center.
Certificate No. for BOSIET, the OPITO number. For BST, the certificate
number on above right of the certificate
4. Check with all crew if they have sufficient PPE and check on the
spare in office to be brought onboard (if needed). If the amount is
not sufficient, make a request list to Mbak Putri (Procurement
Admin).
Update PPE Inventory regularly to get the actual status of PPE
spare. The inventory can be found here: \\JKT-SV-01\02.
Department\01 QHSE\HSE Database\PPE
If client requires Fire Retardant Coverall (FRC) and / or mid-sole
steel shoes, please confirm first whether it is mandatory for site
survey / geotechnical works since those operations are classified
as cold work. Our standard coverall is cotton coverall with some
FRC spare onboard. Red for Survey Crew, Orange for Marine Crew.
5. If the Person on Board exceeding 40, paramedic provision is a
must also, if client classify it as mandatory. Ask for paramedics
requirements from client. The paramedic also has to be registered
in the crew matrix and follow other requirements as applied to
other crew as well. Below are the paramedic providers details:
- Medic One
Contact details: 021-7259111

Email: marketing@medic-one.org
Website: www.medic-one.org
MUK3
Contact details: 021-27050223
Email: projectadmin3@muk.com

6. If there is Environmental Impact Aspect (EIA) Sampling in project,

please liaise with client on the data requirement that should be
taken. Once the requirements are settled, it can be passed to
Intertek, 3rd party which provides the sampling equipments and
do the data analysis. Below is Intertek details:
Contact details: 021-29384454 ext. 1217 (Peni Saputri)
Email: peni.saputri@intertek.com / sri.bimo.andy@intertek.com
7. The HSE project records should be compiled and reported to client
(if required / stated in HSEP). It should be available in hard and
soft copies (scan) in our database for further use in PQ / audit.
Sample
of
HSE
report
is
available
in:
\\JKT-SV-01\01.
Project\2013\PHE
ONWJ\SV-STC811-Mar13
(G&G
Survey)\8.
Reporting