Contractor HSE Manual

TABLE OF CONTENTS

HSE POLICY .............................................................................................................. 3

RESPONSIBILITIES & DUTY OF CARE ................................................................... 3
CONSULTATION ....................................................................................................... 4
ARRIVING AT THE CLIENTS SITE .......................................................................... 4
SITE SPECIFIC INDUCTION ..................................................................................... 4
RESOLUTION OF SERIOUS HSE ISSUES .............................................................. 5
HAZARD REPORTING .............................................................................................. 5
REPORTING OF ACCIDENTS AND INJURIES ........................................................ 6
WORKERS COMPENSATION & INJURY MANAGEMENT ....................................... 6
HOUSEKEEPING....................................................................................................... 6
MANUAL HANDLING ................................................................................................. 6
YOUR WORKSTATION ............................................................................................. 7
ELECTRICAL LEADS AND APPLIANCES ................................................................ 7
EMERGENCY PROCEDURES .................................................................................. 7
WORKPLACE BULLYING AND HARASSMENT ....................................................... 7
CHANGES IN YOUR CIRCUMSTANCES ................................................................. 8
CONTRACTOR/TEMPORARY EMPLOYEE ACKNOWLEDGEMENT ...................... 8

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HSE POLICY
Titan Recruitment Pty Ltd (Titan) is committed to providing all contractors with an environment that
is without risk to health and safety as far as is reasonably practicable. Your health and safety in the
workplace is of paramount importance to us and shall form an integral part of all activities undertaken.
It is essential that you familiarize yourself with Titans Policies and Procedures included in your
Contractor Pack.

RESPONSIBILITIES & DUTY OF CARE

It is important to remember that over the course of your employment, although you may be working at
various sites, you will remain an employee of Titan Recruitment. The type of employment you are
about to undertake involves Titan Recruitment hiring out your services to one of our clients. In this
situation, the client you are working for is known as the host employer. Titan Recruitment, the host
employer, and the employee have certain obligations to meet in regards to your safety at work.
An employers duty of care under the OH&S legislation is to ensure, where practicable, employees
and contractor/temporary employees are not exposed to hazards while at work.
The responsibilities of Titan Recruitment are as follows:
To comply with all statutory HSE requirements
To provide a general safety induction for employees prior to the commencement of
employment
To conduct an HSE assessment of the host employers worksite
To provide the employee with clear and concise information as to the tasks and duties
required for each specific role, along with any hazards or risks involved
To ensure that the host employer provides a site specific induction for all employees
To follow up on any issues from initial HSE assessment or incidents throughout the course of
the employment
To provide workers compensation insurance for all employees (unless you are an
Independent Contractor operating as a Pty Ltd where responsibility for Workers
Compensation lies with you)
In addition, Titan undertakes HSE workplace inspections to our Clients sites on an annual basis to
ensure your work environment (including plant and equipment, systems of work and other matters
under the control of the Client) is safe and you are not exposed to any hazards.
The responsibilities of the host employer are as follows:
To provide and maintain a safe working environment for all labour hire workers, as they would
their own employees
To advise the labour hire agency of the job requirements, work environment, health and
safety risks associated with the work, and the skills and knowledge required for the work
To conduct site specific inductions and provide any other training for labour hire workers that
enables them to perform their work safely
To act on any risks or hazards that may affect the health and safety of all workers
A contractor/temporary employees duty of care is to take reasonable care for their own safety and
health at work and to avoid harming the health and safety of others through any act or omission at
work.

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The responsibilities of the employee (you) are as follows:

To read and comply with the Titan Recruitment HSE Policy
To comply with all relevant HSE laws, policies, procedures, and workplace instructions
provided by the host employer
To report all workplace hazards, incidents and injuries on the day they occur, both to the host
employer and to Titan Recruitment
To take reasonable care to protect your own health and safety, and the health and safety of
others in the workplace

CONSULTATION
Titan is committed to consultation and cooperation between Management and Contractors. Titan will
consult with Contractors on any workplace change that may affect your health and safety.
If you have any questions about any matters concerning your current work placement, fees, workers
compensation, requirement to report an injury, random medical tests, HSE issues or workplace
conditions please contact your Recruitment Consultant directly. Your consultant will then determine
the best approach to take within Titan or with the Client.
If you have any questions or concerns about Health and Safety at work, Titan encourages you to
discuss these with our Health and Safety Representative, Ms Amanda Doffing, on (08) 6467 0600.

ARRIVING AT THE CLIENTS SITE

Clients are one of our businesss most valuable assets. Every Contractor represents Titan to our
Client and the way we do our job reflects on our entire company. Please be professional, courteous,
friendly and most of all positive in your attitude to work.
All Contractors are required to report to the contact person nominated in the Job Assignment or
alternatively you may be directed to report to the main reception.
Your success in the role depends on being appropriately inducted. As you are under the direct
supervision of the Client it is important when you arrive on site you seek out the following information:
Detailed instructions for the duties you are required to perform;
Any emergency response/evacuation procedures relevant to the site;
Who to contact if emergency or first aid assistance is required;
If you are required to wear any Personal Protective Equipment while performing the duties
you are assigned; and
What time and where meal breaks are to be taken

SITE SPECIFIC INDUCTION

As discussed, your host employer is required to provide you with a site specific induction. These
inductions should occur as soon as possible after you begin your assignment, and as a minimum
should cover the following areas:
Amenities locations of these such as kitchens, bathrooms, and break areas
An overview of the host employers HSE Policies and Procedures, and where this information
can be located
Emergency, warning, and evacuation procedures. Where is the muster point?
Identification of the first aid officers and fire wardens

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Location of fire extinguishers

Location of first aid kit
How to report a hazard or incident. Who is the onsite HSE Representative?
Any specific tasks, skills or equipment required to effectively execute your role

If you do not receive an induction you should speak to your immediate supervisor, or call your
Recruitment Consultant as soon as possible.

RESOLUTION OF SERIOUS HSE ISSUES

Your host employer may have specific procedures for resolution of HSE issues. If the issue is not
resolved to your satisfaction you must contact your Titan Recruitment consultant immediately.
No contractor/temporary employee is to knowingly place themselves (or other persons) at risk of
injury or harm to their health and safety at work.
If you believe you are at imminent and serious risk you must:
Withdraw from the work area or risk
Report to your host Supervisor/Manager
Accept reasonable alternative work
Refer the matter to an HSE Representative if necessary
Contact us if the issue is not adequately resolved.

HAZARD REPORTING
A hazard is something that has the potential to cause injury or harm to people or property. Hazards
can take many forms, and may include:
Exposed wiring in electrical appliances
Objects or liquids left on floors
Unsafe storage of files or equipment
Unsecured electrical leads in high traffic areas
Blocked stairways
Blocked emergency exits
Poor lighting
If you notice a hazard in the workplace, you should report it to your immediate supervisor, or to your
onsite HSE Representative. You must also report the hazard to Titans Occupational Health and
Safety Representative using the Hazard Report Form, or by telephone (contact details are shown on
the Form). This should be done as soon as reasonably possible to prevent yourself or someone else
suffering an injury caused by the hazard.
Many hazards cannot be eliminated from your workplace. If you follow the safety instructions and
safety rules set at Titan and the host employers site, exposure to hazards will be more successfully
controlled.
Main Points
Learn about the particular hazards in your work environment
Be alert moving around the workplace
Ask your manager/supervisor or fellow workmate to point out hazards for you

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Attend and participate in workplace safety meetings

REPORTING OF ACCIDENTS AND INJURIES

It is your duty of care as a contractor/temporary employee to report all workplace incidents and
injuries.
You will need to be familiar with the Accident / Incident Reporting and Investigation Procedure that
outlines the requirements for the reporting, documentation and investigation of workplace accidents
and incidents (near misses).
Report all workplace accidents and injuries to your host employer and Titan Recruitment as
soon as you can
Do not leave the workplace before reporting
Report any lost time to your host Supervisor/Manager and Titan Consultant immediately.
An Accident / Incident Report Pack is available on our website to assist in reporting. The Pack
contains a checklist of steps to take in the event of an accident / incident, key contacts and an
Accident / Incident Report Form.

WORKERS COMPENSATION & INJURY MANAGEMENT

If you have a workplace related injury or disease and cannot work for a certain amount of time
because of the disability, you may be able to claim for entitlements under the Workers
Compensation Act.
If you are injured at work, your first priority should be to seek medical attention if you are directed
to do so by your supervisor of HSE Representative, or if you feel it is required. If you havent
already done so, you then need to report the incident to the appropriate person on site, no matter
how minor it may seem at first. Finally, you need to report any incidents or injuries to Titan
Recruitment. You need to inform Titan Recruitment within 24 hours of your injury occurring. If
your injury is ongoing, you should keep Titan Recruitment informed of your condition and
progress at all times.
If you suffer an injury at work, however minor, it is important that you report the incident to both
your host employer and your Recruitment Consultant at Titan Recruitment. This helps everyone
to identify hazards, prevent the re-occurrence of any injuries, and to ensure the safety of all
employees.

HOUSEKEEPING
Housekeeping refers to the overall tidiness of your work area and the worksite in general. There
are a few rules of thumb to consider here:

Storage try to avoid storing heavy items above shoulder or below knee level. Dont store
items where they will block exits, especially emergency exits or stairways, even if it is only for
a short time.
Floor surfaces if you spill something on the floor, clean it up immediately. If you need to
leave the area to get cleaning materials, make sure you alert someone to the spill
Waste disposal be sure to dispose of all rubbish in the designated areas in a timely manner.
Dont let it build up.

MANUAL HANDLING
Some of the most common injuries in the workplace are caused by the bending, lifting and
twisting that is associated with manual handling. For this reason, it is important to use the correct

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procedure if you are required to lift heavy objects such as computers, storage boxes, or even
furniture.
The correct procedure for lifting heavy objects is as follows:

Position yourself over the load

Feet close to the load and apart for balance
Bend your knees to get into the correct position to lift with your legs, not your back
Get a firm grip on the load, looking forward at all times
Keeping the load close to your body, lift by straightening your legs whilst keeping your back
straight and continuing to look forward
Turn your feet in the direction you want to go before you walk dont twist your body first

If possible, always use available lifting devices or ask a colleague for help. If you are unsure how
to lift something, or dont think you can manage it on your own, dont lift it! Talk to your supervisor
and work together to find a better solution.

YOUR WORKSTATION
Your workstation is probably where you are going to be spending most of your time during your
employment. In most situations, it will consist of a desk, chair, computer, mouse, keyboard and
telephone as a minimum. It is important that you are comfortable at your workstation as many
long term injuries can occur from poorly ergonomically designed workstations. Important points
to consider include:

Chair height your feet should be flat on the floor with a 90 degree angle at your knees
Desk height with your chair height seat, your desk should be around elbow level. You can
adjust your chair to find a middle ground
Computer screen this should be just below eye level so you are looking down to see it
Under desk make sure you have plenty of room to stretch your legs if you need to

It is a good idea to take a break every 30 minutes or so if you are working constantly at your
computer. This will relieve eye tension and help prevent other forms or Repetitive Strain Injury.
Even a short trip to the printer can help.

ELECTRICAL LEADS AND APPLIANCES

Appliances are used throughout the office environment, and can include computers,
photocopiers, phones, and even kitchen appliances. You should take the same precautions
around the office as you do at home. All appliances should be tested and tagged for safety at
regular intervals by qualified technicians. If you are using an appliance that doesnt have a
current tested tag on it, stop, and talk to your supervisor or HSE Representative.

EMERGENCY PROCEDURES
All contractor/temporary employees must make themselves familiar with the emergency
procedures that apply to the particular workplace you have been assigned to. This should be
achieved during your Host Company Induction. If you are not certain of the emergency contacts
and procedures at your workplace, ask your Supervisor/Manager.

WORKPLACE BULLYING AND HARASSMENT

Workplace Bullying and Harassment is not tolerated under any circumstances. You should make
yourself aware of the following Policies, which have been implemented in order to prevent and
deal with harassment and bullying:
Harassment Policy
Workplace Bullying

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These policies contain steps you can take if you believe you have been subjected to harassment
or workplace bullying.

CHANGES IN YOUR CIRCUMSTANCES

Your Recruitment Consultant will keep in regular contact with you. However should your
circumstances change, please inform us immediately should any of the following occur:

If you have had an injury on assignment or site, you must immediately inform your
Recruitment Consultant
You are experiencing any problems with your assignment
If you are required to work at a different location
The work you have been instructed to do is different from the description of the assignment
If you obtain or acquire new skills which can be added to your skills profile

RESOLUTION OF HEALTH AND SAFETY ISSUES

Titan is committed to responding rapidly and effectively to any health and safety issues in the
workplace. We recognize that there are times when differences of opinion may arise relating to
OHS matters, and we encourage employees to report all issues as they arise. Where there is a
real or perceived threat to your immediate safety or that of others you may take interim measures
such as ceasing work or isolating yourself from a hazard prior to reporting the incident if
necessary.
The HSE Issue Resolution Procedure should be followed when reporting issues.

CONTRACTOR/TEMPORARY EMPLOYEE ACKNOWLEDGEMENT

I acknowledge that I have received a copy of the Titan Recruitment Contractor HSE Manual. I
undertake to read the Manual and will ask my Consultant if there is anything that I do not fully
understand.
I will also:

Wear the required personal protective equipment relevant to my workplace

Report any safety and health hazards I become aware of
Consult and cooperate with Titan and the host employers management on HSE matters.

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Contractor/Temporary Employee Name: (please print)

Wan Mudzaffar Wan Mahmud

Signature:

This document is executed online

Titan Consultant Name: (please print)

Matt Saffioti

Signature:

Executed online by Matt Saffioti

Date:

XX / XX / XX

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