Presentation HowTo Guide

Oracle Template
How-to Guide
Copyright 2016, Oracle and/or its affiliates. All rights reserved. | Oracle Template How-to Guide
Updated December 17, 2015
About This Guide

Purpose: This guide has been created to show you how to use the latest
Oracle PowerPoint template efficiently.
Benefits: This guide will increase the functionality and usability of your
PowerPoint presentations and most importantly, save you time!
Call to Action: Keep a copy of this guide on your computer and use it when
creating your next PowerPoint presentation.
How To View This Style Guide

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Table of Contents
New Oracle Template at a Glance
Key Features
Widescreen Template (16x9)
Standard Template (4x3)
Java Templates
Oracle Jiaguwen Templates
Setting Up the Template
Downloading the Template
Saving the Template as Your Default
Converting Old Presentations to the New
Template
Converting Between the New Template Sizes
Oracle Standards
Recommended Opening and Closing
Sequence
Safe Harbor Statements
Information Protection Policy Classification
Using the Template

Slide Layout
Applying a Slide Layout
Resetting a Slide Layout
Oracle Color Palette
Java Color Palette
Sample Slides
Premade Charts
How to Apply a Design Style to Existing Tables
Working with Background Photos Layouts
Working with Photo Placeholder Layouts
Working with Logo Placeholder Layouts
Updating Footer Text
Visual Assets
Oracle Photography, Icons, and Logos
Converting Photos from Media Manager for
Use in PowerPoint
Visual Slide Library
Graphic Elements
Text and Background Contrast
Helpful Tips
Bullet Slide Usage
Text Highlight Color
Animation Guidelines
Transition Guidelines
Capitalization and Punctuation
Deleting Unused Sample Slides
Reducing File Size
Printing Your Presentation (for PC Users)
Printing Your Presentation (for Mac Users)
Saving a Presentation as a PDF
Formatting Shortcuts for PC Users
Formatting Shortcuts for Mac Users
Formatting Slides for Video Display
Useful Resources
Contact Info and Additional Training
New Oracle Template

At a Glance
Key Features
Feature
Essentials
Details
The new template includes Oracle brand colors
Theme Colors
chosen to work well in PowerPoint.

Six primary colors are built into the template.
Do not change the default colors.
Choose these colors first.

The templates include a library of custom slide
Custom Slide Layouts and

Sample Content Slides
layouts and sample content slides including: Section

Header, Quote, Charts, Table, Agenda, Org Chart,
and more.
Oracle Jiaguwen Template
This uses the same structure and same color palette.
Java Template
This uses the same structure with a different color
palette unique to Java.
All slide layouts have been created to reflect the
Oracle brand.
Use the layouts to save time and create consistency.
This uses the same foundation as the Oracle and
Java templates for ease of use and compatibility.

This uses the same foundation as the Oracle and
Oracle Jiaguwen templates for ease of use and

compatibility.
Widescreen Template (16x9)

Title Slide
Quote
Title and Content
Title, Subtitle, and Content
Section Header
And Many More Custom Layouts and Sample Content Slides
Standard Template (4x3)

Title Slide
Quote
Title and Content
Section Header
Java Widescreen and Standard Template

Title Slide
Quote
Title and Content
Section Header
Oracle Jiaguwen Widescreen and Standard Template

Title Slide
Quote
Title and Content
Section Header
10
Setting Up the Template
11
Downloading the Template

You can download the new template directly from
my.oracle.com/site/mktg/creative/Templates/PowerPoint/index.html
12
Saving the Template as Your Default

Please perform the following steps in the order specified for
best results. Note: PowerPoint 2013 users, theres an extra step
required (see next page).
1. Open a copy of the new template.
2. From the File tab, choose Save As.
3. At the bottom of the Save As dialog box, click the Save as
type drop-down arrow and select PowerPoint Template
(*.potx).
Important: The file path should automatically change to the Microsoft
Templates folder on your computer. If it does not, change the file type
to something else. Then change the file type back to a PowerPoint
template (*.potx) and it should refresh to the correct template folder
path on your computer.
Tip: Naming your template blank.potx makes it the

default template that will be applied automatically to all
new presentations.
4. In the File name box, type the word blank and click Save.
Note: If you have an existing template called blank saved in your
template folder, replace it with the new template.
Continued on next slide >
13
Saving the Template as Your Default (PPT 2013 Users Only)

If youre using PowerPoint 2013, you must perform the
following steps before saving the template as your default,
as described on the previous page.
5.
Place your cursor inside the field next to Default personal templates
location, right-click and choose Paste (be sure to replace the entire
path by highlighting all text before pasting).
6.
Replace the word in the path from PowerPoint to Templates and

click OK.
7.
Follow the same instructions outlined on page 13 of this guide for

saving the template as your default.

2. From the File tab, choose Options to access the PowerPoint Options
dialog box.
3. Click Save (on left navigation bar).
4. Under Save Presentations, click inside the field next to AutoRecover
file location and scroll over (highlight) all text to select the entire path,
then right-click and choose Copy.
14
Converting Old Presentations to the New Oracle Template

There are several ways to convert an old presentation to
the new Oracle template. The method we recommend
(because it is simple and avoids a PowerPoint bug) is
outlined below.
Paste Options
1. Open an existing presentation.

2. In Slide Sorter View, select (Ctrl+A) and copy (Ctrl+C)
all slides.
3. Open a copy of the new Oracle template.

4. In Slide Sorter View, click paste (Ctrl+V).
5. A Paste Options clipboard icon
will appear. Hover
your mouse over the icon and select Use Destination
Theme (default).
Tip: If you want to have multiple template masters in a single

PowerPoint presentation, select Keep Source Formatting.
Note: The new template uses the standard, best practice names for slide
layouts. This will require that you pay special attention to updating layouts
when converting slides from the previous Oracle template to the new
template.
15
Converting Old Presentations to the New Oracle Template

(contd.)
Next, you will need to reset the slide layout of each slide
(during conversion, some elements including text and
graphics will need to be adjusted).
1. While in Slide Sorter view, select the slides that require a
layout applied.
2. From the Home tab, Slides group, click Layout to access the
slide gallery.
IMPORTANT! Text Placeholders vs. Text Boxes

Text placeholders are designed to house bulleted text and ensure
that all bulleted text will adhere to the master specifications in
the template.
Text boxes should only be used for text intended as a label or
additional notation (footnote, source info, a headline, etc.).
3. Select an appropriate slide layout.

4. When applying a slide layout to a slide on which a text box
was used (and not a text placeholder), do the following:
a. Cut the text out of the text box and paste it into the text
placeholder provided by the slide layout.
b. Delete the original text box.
Tip: To reset placeholders to their default position, size, and

formatting, click Reset within the Slides group, For Mac users:
click Reset Layout to Default Settings, located at the bottom
of the Layout gallery.
c. Click Reset within the Slides group.
16
Converting Between the New Template Sizes

In the new template the vertical size
of the slides is the same in both the
standard (4:3) and widescreen (16:9)
formats. Placeholder text is the same
size, also.
Widescreen (16:9)
Standard (4:3)
When copying and pasting slides

from one size to the other there is
less manual adjustment necessary.
17
Oracle Standards
18
Recommended Opening and Closing Sequence

The opening slide is reserved for the Oracle logo.
The design composition of the standard title slide should never be altered. When copresenting, a partner logo title
slide is available.
The standard closing slide sequence should be the Hardware and Software, Engineered to Work Together slide,
followed by the Oracle logo slide.
Logo slide
Safe harbor front

slide
(if required)
Title slide
Agenda slides
Presentation
contents
Logo slide
Safe harbor back

slide
(if required)
Logo slide
Title slide with logo
19
Safe Harbor Statements

One of the safe harbor slides must be used if your
presentation covers material affected by Oracles
Revenue Recognition Policy.
Safe Harbor Front Slide
To learn more about this policy, e-mail

Revrec-americasiebc_us@oracle.com
For internal communication, Safe Harbor
Statements are not required. However, there is an
applicable disclaimer (Exhibit E) that should be
used, found in the Oracle Revenue Recognition
Policy for Future Product Communications. Click on
this link to find out more information.
http://my.oracle.com/site/fin/gfo/GlobalProcesses/
cnt452504.pdf
Safe Harbor Back Slide
For all external communications such as press

release, roadmaps, PowerPoint presentations, Safe
Harbor Statements are required. You can refer to
the link mentioned above to find out additional
information/disclaimers required depending on
your audience.
20
Information Protection Policy Classification

An information protection policy notice is built into the master
template in the footer placeholder. For all presentations
created for internal use, this notice must be updated with the
correct confidential information classification, which should not
be altered.
Note: Presentations created for public consumption do not
need to carry an information protection policy notice. They
DO need to include the Oracle copyright notice as included
in this template. Instructions for selecting the appropriate
confidential information classification for your Information
Protection Policy notice or for removing it from your template
for a public-facing presentation are provided on the next slide.
More information about information protection and
classification can be found in the Information Protection Policy.
Choose one of the following for your classified presentation
Confidential Oracle Internal: For information that must remain confidential

to Oraclefor example, companywide sendmails, employee training
materials, and internal company policies (certain policies, such as security
policies, may require a higher level of classification).
Confidential Oracle Restricted: For information that must remain

confidential to Oracle and for which unauthorized disclosure could be
reasonably expected to result in damage to Oracles businessfor example,
internal customer system configurations and requirements, competitive
analyses, employee personal contact information, customer contracts and
ordering documents, budget information, contracts and proposals from
vendors, and organization charts.
Confidential Oracle Highly Restricted: For information that must remain

confidential to Oracle and for which unauthorized disclosure could be
reasonably expected to result in significant damage to Oracles businessfor
example, strategic business plans such as acquisition plans; encryption keys;
information used to authenticate an individual, source code, unannounced
financial results; sensitive employee information (Social Security
number/national identifier, certain health information, etc.); and unfixed
product security vulnerabilities.
See Updating Footer Text in this guide for details on adding the classification.
21
Using the Template
22
Slide Layout
Slide layouts in PowerPoint save you time!
Custom Slide Layout Options
When proper layout is applied, all elements on

a slide (bullets images, tables, charts, etc.) are
formatted seamlessly by the new template.
Note: There are 36 custom, predefined layouts
built into the new Oracle template.
23
Applying a Slide Layout

1. While in Normal view, from the Home tab, Slides
group, click the down arrow next to the New
Slide button to access the Layout gallery.
From the Home Tab
2. Select the slide layout that will best present the

information you wish to convey (e.g., if you are
presenting data in a chart, select a layout that
includes a chart).
24
Resetting a Slide Layout

From the Home Tab
1. While in Normal view, select the slide that

requires a new layout.
2. From the Home tab, Slides group, click the

Layout button to access the slide gallery.
3. Select an appropriate slide layout.
4. To reset placeholders to their default position,
size, and formatting.
PC: Click Reset within the Slides group.
Mac: Click Reset Layout to Default Settings located at the
bottom of the layout gallery.
Tip: You can apply a slide layout to multiple slides in slide sorter view by
selecting multiple slides (Shift + click) and clicking the Layout button from
the Home tab.
25

Specific colors have been selected and preset as defaults (theme colors) in the new Oracle template.
These colors were selected to enhance readability, vibrancy, when projected, clarity when printed,
and to ensure consistency across Oracle presentations.
Do not change the preset colors in the template.
Lights/Darks
R 255
G 255
B 255
Accents and Default Chart Color Order
R 95
G 95
B 95
R 220
G 227
B 228
R 127
G 127
B 127
R 248
G0
B 0
R 138
G 19
B 59
R 255
G 119
B 0
R 70
G 87
B 94
R 141
G 166
B 177
R 176
G 195
B 200
26
Java Color Palette

Specific colors have been selected and preset as defaults (theme colors) in the new Java template.
These colors were selected to enhance readability, vibrancy, when projected, clarity when printed,
and to ensure consistency across Java presentations.
Do not change the preset colors in the template.
Lights/Darks
R 255
G 255
B 255
Accents and Default Chart Color Order
R 95
G 95
B 95
R 220
G 227
B 228
R 127
G 127
B 127
R 70
G 87
B 94
R 83
G 130
B 161
R 141
G 166
B 177
R 93
G 151
B 154
R 255
G 165
B 24
R 240
G 92
B 37
27
Using the Oracle Color Palette

Theme colors are approved
Oracle primary colors.
Use these accent colors first.
Note: Do not use

standard colors or
recent colors as they
are generic Microsoft
colors and are not
approved Oracle colors.
28
Using the Oracle Color Palette (contd.)

From the Home Tab
To Access the Theme Colors in the

New Template
Option 1
(Home Tab)
1. Select an object.
Right-click to Access the Mini Toolbar
2. From the Home tab, click the drop-down arrow to the

right of the Shape Fill button.
Option 2
(Mini Toolbar; PC Users Only)
1. Select an object and right-click.
2. From the mini toolbar, click the Shape Fill button.
29
Sample Slides
Several samples slides have been created for your use and are included in the new template.
These sample slides are designed to save you time by not having to recreate charts, tables, and graphics
from scratch.
30
Premade Charts
Several premade charts are included in the new
template that leverage the Oracle-approved
theme colors.
Save time by simply copying a premade chart from
the template and modifying it with your data.
Detailed instructions on how to customize a
premade chart with your data are included in the
speaker notes of all premade charts.
Go to the View tab and select Notes Page OR
in Normal view, drag the notes pane (located at bottom)
upward.
31
Converting Charts from Earlier Versions of PowerPoint

To utilize PowerPoints full charting features, you
must first convert all charts created in earlier
versions of PowerPoint.
Convert a Chart
1. Double-click a chart (created in PowerPoint 2003
or earlier version).
2. When the dialog box appears, select Convert All.
32
How to Use a Premade Chart

From Slide Sorter View
Copy and Paste a Premade Chart

2. From the View tab, select Slide Sorter.
3. Locate the premade chart slide you wish to use;

select and copy it (Ctrl+C).
4. Open a new or existing presentation.
5. In Slide Sorter view, hit paste (Ctrl+V).
Note: Close the file containing a copy of the template from which you
copied the chart.
33
How to Use a Premade Chart (contd.)

Click the Edit Data Button to Activate the Excel Spreadsheet
Delete Sample Data from Premade Chart

1. From the View tab, select Normal.
2. To activate the chart data for editing, click to select
the chart
Excel Worksheet
In PPT 2007 and 2010: Click the Edit Data button from the Chart
Tools Design tab.
In PPT 2011 for Mac: Click the Edit button within the Chart tab.
3. With the Excel worksheet open, select all the sample

data by clicking the top-left corner cell of the
datasheet, right-click, and select Delete.
4. Close the Excel spreadsheet.
Tip: Clicking the top-left corner cell
will select all data.
34

In PowerPoint, Enter Data Manually into the Spreadsheet
Add Your Data to a Premade Chart

Enter data manually directly in the Excel spreadsheet
1. Click in the first empty cell (row 1) of the spreadsheet and begin typing.
Copy data from another Excel spreadsheet

1. Open an existing Excel spreadsheet and select the range of cells you
wish to copy.
In Excel, Select the Range of Cells You Wish to Copy
2. Return to your presentation, click the Edit Data button from the
Data group of the Chart Tools Design tab to activate the associated
spreadsheet.
Note: If no elements appear in the chart, this is because there is no
data in the spreadsheet yet.
3. Click in the first empty cell of the spreadsheet and paste (Ctrl+V) to
place the data.
35

From the Data Group (PC Users)
Adjust Chart Orientation

After adding data to a sample premade chart, you may
have to adjust the charts orientation to more accurately
reflect your data.
PC Users
1. Double-click the chart to activate the Chart Tools Design tab.
2. Click the Switch Row/Column button. If the Switch Row/Column button is
disabled, click the Select Data button and click the Switch Row/Column button
from within the dialog box provided. Click OK (the chart will automatically change
to reflect this).
Alternate Dialog
Box in Excel
3. To change back to Series in rows (the default), click Switch Row/Column from the
Data group within the Chart Tools Design tab.
From the Chart Tab (Mac Users)
Mac Users
1. Select (click) the chart to activate the Chart tab.
2. Click the Edit button (the Excel spreadsheet will appear but resize this window and
return to PPT).
3. From the Chart tab, click the desired Switch Plot buttons (by row or column).
36
How to Apply a Design Style to an Existing Table

When you copy and paste tables from Word or Excel, you
may need to apply a PowerPoint table style to match the
sample charts provided in the template.
From the Table Tools Design Tab
Click to select the table, then:

1. Select the Table Tools Design tab.
2. Click the More arrow in the lower-right corner of the Table
Styles gallery to view all the design styles.
Click the More arrow to expand

the Table Styles gallery
From the Table Styles Gallery
3. Click the thumbnail for Light Style 1- Accent 5 to apply to

your chart.
Tip: Apply the new table style before making changes to the table
layout or format.
37
Replace Photos on Layouts with Background Photos

Many layouts in the template use full-frame photos in the
background. These include the Title Layouts, Section Header,
and Metric Layouts and are recognizable by noting that the
photo fills the slide.
Examples of layouts using background photos
1. Right-click the slide area and choose Format Background from

the pop-up menu.
2. From the Fill menu, click Picture and texture fill.
3. Under Insert from: click File.
4. Locate your new picture and click Insert or Open.

Note: Images used in the background must be sized for the
aspect ratio of the presentation or they will be distorted.
This cannot be adjusted in PowerPoint.
Continued on next slide for Mac users >
38
Replace Photos on Layouts with Background Photos

(for Mac Users)
1. Right-click the slide area and choose Format Background from
the pop-up menu.
2. From the Fill menu, click Picture or Texture.

3. Next to Insert from: click Choose Picture.
4. Locate your new picture and click Insert.
Note: Images used in the background on Mac must be sized for
the aspect ratio of the presentation or they will be distorted.
This cannot be adjusted in PowerPoint.
39
Replace Photos on Layouts with Photo Placeholders

Any layout that includes photos other than full screen uses
photo placeholders. These include the Announcement, the
Quote with Photo, the Device layouts, and many more.
Examples of layouts using photo placeholders
1. Select the sample picture and press Delete.

2. Click the icon inside the shape to open the Insert Picture
dialog box.
3. Navigate to the location where the picture is stored, select

desired picture, and click the Insert or Open button to fit the
image proportionally within the shape.
Note: Do not right-click the image to change the picture inside the picture
placeholder. This will change the frame size of the picture placeholder.
Instead, follow the steps outlined.
40
Replace Photos on Layouts with Photo Placeholders

(for Mac Users)
1. Select the sample picture and press Delete.
2. Click the icon inside the shape to open the Choose a Picture
dialog box.
3. Navigate to the location where the picture is stored, select
desired picture, and click the Insert button to fit the image
proportionally within the shape.
Note: Do not right-click the image to change the picture inside
the picture placeholder. This will change the frame size of the
picture placeholder. Instead, follow the steps outlined.
41
Modify Images Within Photo Placeholders

PowerPoint 2010 & 2013: Use the Crop tool to reposition a
picture within a placeholder.
PowerPoint 2011 for Mac: Once you have inserted an image the
enhanced cropping tools will appear in a pop-up box below the
image whenever it is selected.
1. From the Picture Tools Format tab on the ribbon, click the
Crop button.
Crop
Crop to Fit
2. Click and drag the picture within the placeholder to reposition.

3. To scale the picture within the placeholder (while Crop is
active), grab a round corner handle and drag to resize. Hold
the Shift key to constrain picture aspect ratio when resizing.
Crop to Fill
1. Crop to Fill will typically be the best starting option.

2. Click the Crop button.
3. Click and drag the picture within the placeholder to reposition.
4. To scale the picture within the placeholder (while Crop is
active), grab a round corner handle and drag to resize. Hold
the Shift key to constrain picture aspect ratio when resizing.
42
Replace Photos on Layouts with Logo Placeholders

A number of layouts provide the opportunity to include the
logo of a partner, customer, or acquisition. These include the
Announcement, Quote with Logo, and Title Slide with Photo
and Logo layouts.
Examples of layouts using logo placeholders
1. Right-click the sample logo and choose Change Picture.

2. Navigate to the location where the new logo is stored, select
desired logo file, and click the Open button to replace the
sample logo.
43
Replace Photos on Layouts with Logo Placeholders

(for Mac Users)
1. Right-click the sample logo and choose Change Picture.
2. Navigate to the location where the new logo is stored, select
desired logo file, and click the Insert button to replace the
sample logo.
44

When updating older presentations that contain footer
text, you will need to do the following.
From the Insert Tab (PC Users)
1. Turn off footers/slide numbers before copying slides into the new Oracle
template. Turn them back on after copying.
From the Insert Menu (Mac Users)
2. Open an existing presentation and turn off footers/slide numbers

a. From the Insert tab, select the Header & Footer button (PPT 2007/2010) or from the
Insert menu, choose Header and Footer (PPT 2011 for Mac).
b. On the Slide tab, remove the checkmarks next to Slide number and Footer.
Header and Footer Dialog Box
c. Click Apply to All.
3. Copy and paste slides into the new Oracle template, then turn footers/slide
numbers back on
a.
Open the Header & Footer dialog again and check the boxes for Slide number
and Footer.
b.
Edit Footer text to include only the appropriate confidential classification (see
previous slide for classification details).
Confidential Oracle Internal

Confidential Oracle Restricted
Confidential Oracle Highly Restricted
c. Click Apply to All.
Edit footer text to include one of the three

appropriate classifications
45
Updating Footer Text (contd.)

If your original slides contain text boxes with footer text,
you must remove them before converting to the new
Oracle template.
Delete the Text Box Containing Footer Text
1. Remove text boxes containing footer text before copying into the new Oracle
template. Apply footers/slide numbers after copying.
2. Open an existing presentation slide in Normal View.
3. Select the entire text box containing footer text and press the Delete key.
4. Copy and paste slides into the new Oracle template, then apply footers/slide
numbers.
a. From the Insert tab, select the Header & Footer button (PPT 2007/2010) or from the
Insert menu, choose Header and Footer (PPT 2011 for Mac) to open the dialog box.
b. Check the boxes for Slide number and Footer.
c. Edit Footer text to include only the appropriate confidential classification (see
previous slide for classification details).

d. Click Apply to All.
46
Visual Assets
47
Oracle Photography, Icons, and Logos
Oracle Corporate Photography
Oracle Corporate Hardware Photography
my.oracle.com/site/mktg/creative/graphics/photography
my.oracle.com/site/mktg/creative/Graphics/Photography/cnt1375391.htm
Academic
Airline
Analytics
Application
ATM
Oracle Corporate Icons
Oracle Corporate Logos
my.oracle.com/site/mktg/creative/Graphics/Icons/index.html
my.oracle.com/site/mktg/creative/Logos/index.html
48
Converting Photos from Media Manager for Use in

PowerPoint
Media Manager provides images in a format optimized
for use in PowerPoint presentations.
Log into Media Manager
If you dont have an account email mediamanager_us_grp@oracle.com
From the gallery of thumbnail images select the photo

you want by putting a check in the check box above the
asset name.
Select the EXPORT tab and then select the Conversions tab.
Select Add a Conversion and select PNG 13.33 150dpi wide,
photo use in PPT from the pull down menu.
Select EXPORT ITEMS to convert the image.
Once converted, download, FTP or email the resulting file.
49
Visual Slide Library

The visual slide library includes many preformatted visual diagrams designed to save you time.
Copy slides from the library and paste them into your presentation.
The library is supplemental to the template and includes slides in widescreen and standard sizes.
50
Graphic Elements
Each version of the template has a
set of prebuilt graphic elements to
jump-start visual thinking. Use these
as a starting point when
Organizing concepts
Adding callouts to charts and tables

Highlighting key data points
51
Text and Background Contrast (Oracle Template)

Below are suggested text colors for light and dark backgrounds. Use White
text over dark backgrounds and Accent 4 or Text 1 over light backgrounds.
Text 1
(Gray-80%)
Accent 4
(Blue-Gray)
Background 2
Accent 4
Accent 5
Accent 6
Text 1
Accent 4
White
Accent 4
Text 1
Accent 4
Text 1
Accent 4
Text 1
Accent 4
N/A
Accent 4
White
N/A
Text 1
Accent 4
Text 1
Accent 4
Text 1
Accent 4
Text 1
Accent 4
Text 1
Accent 4
Text 1
Accent 4
White
White
White
White
White
White
White
White
52
Text and Background Contrast (Java Template)

Below are suggested text colors for light and dark backgrounds. Use White
text over dark backgrounds and Accent 1 or Text 1 over light backgrounds.
Java Color Palette
Text 1
Accent 1
(Gray-80%) (Blue-Gray)
Background 2
Accent 1
Accent 2
Accent 3
Accent 4
Text 1
Accent 1
White
White
Accent 1
White
Text 1
Accent 1
Text 1
Accent 1
Text 1
Accent 1
Text 1
Accent 1
White
N/A
N/A
Text 1
Accent 1
Text 1
Accent 1
Text 1
Accent 1
Text 1
Accent 1
Text 1
Accent 1
Text 1
Accent 1
White
White
White
White
White
White
White
White
White
White
Text 1
Accent 1
N/A
53
Helpful Tips
54
Bullet Slide Usage

Keep points clear and simple.
Do not exceed 67 bullets

per slide.
Edit your copy to fit the
recommended font sizes.
Do not use bullet slides as a
substitute for speaker notes.
Use action verbs at the beginning
of bullets.
55
Text Highlight Color

The new Oracle template includes
an approved color for emphasizing
important words or concepts.
Use red (accent 1) for highlights
Use bold, red, or both to highlight

ONLY KEY text.
Use highlighted text sparingly.
56
Animation Guidelines
Use animation sparingly (overuse and misuse can be distracting and
unprofessional).
Use animation to help convey your message or key points in an effective,
well-paced manner.
Use subtle animations (fade, wipe) and avoid distracting animations (spin,
fly, spiral in, etc.).
Less is more (when in doubt, avoid animation altogether).
57
Transition Guidelines
The fade transition is the default and should be retained unless there is a
specific need.
Use consistent transitions throughout a presentation.
Use subtle transitions (fade, wipe) and avoid distracting animations (flash,
dissolve, checkerboard, clock, etc.).
Best
58
Capitalization and Punctuation

Item
Capitalization Rule
Punctuation Rule
Title Case
(capitalize first letter of every word)

Presentation Title,
Slide Titles,
Transition Slides
Subtitle
Bulleted Text
Titles or Headings in
Graphics, Charts, Callouts
Quote Slides
Do not capitalize
No end punctuation except question mark or
exclamation mark
Articles: a, an, the
Coordinating conjunctions: and, but, or, for, nor, etc.
Prepositions (fewer than five letters): on, at, to, from, by, etc.
Sentence case
(capitalize first letter of first word only)
exclamation mark
Bullets should not be full sentences
Sentence case
No end punctuation except question mark, exclamation
mark or commas
Sentence case or title case
(use best judgment but be consistent)

23 letter articles are not capped (e.g., This Is the Title)
Sentence case
exclamation mark
Use quotation marks and appropriate ending
punctuation
59
Deleting Unused Sample Slides

The sample slides included in the template are designed
to save you time; however, if you need to remove some
of them when creating a new presentation, follow
these steps
Slide Sorter View
1. In Slide Sorter view, click the slides you wish to delete

(Shift + click to select multiple slides).
2. Right-click and select Delete Slide from the
drop-down menu.
3. Review your presentation and resave.
60
Reducing File Size

Eliminate unnecessary graphics and slides.
Create basic shapes in PowerPoint, rather than importing .jpg pictures.
Build charts and tables using PowerPoints charting program (preferable to copying and pasting charts
from Excel, which embeds the entire Excel workbook into your presentation, making your presentation
size significantly larger).
Instead of copying and pasting pictures onto slides, use the Insert tab, Picture command.
Choose pictures that have been resized for PowerPoint.
61
Reducing File Size (contd.)

From the Picture Tools Format Tab
Use the Compress Pictures Button

Double-click a picture to activate the Picture Tools Format tab
and click the Compress Pictures button from the Adjust group.
Click the Options button and under the Target Output section
(PPT 2007 and 2010) or Picture Quality drop-down menu (PPT
2011 for Mac), select the E-mail option to reduce the
resolution to 96 pixels per inch (ppi), click OK.
Be sure to select Apply to selected pictures only from the next
dialog box before clicking OK if you do not want all
presentation images affected.
Tip: As a final step, resave your presentation under a new name

(this can further reduce the file size).
Compress Pictures Dialog Box
Compression Settings Dialog Box

Note: These are default settings.
The Delete cropped areas of
pictures check box discards the
parts of the picture that were
hidden during cropping.
62
Printing Your Presentation (for PC Users)

How to Print Slides in Grayscale Mode
Conserve printer ink by printing in grayscale mode.
To view how your slides will print in grayscale mode*
To adjust grayscale settings
1. From the View tab, in the Color/Grayscale group, click Grayscale.

2. Your slides will display without color. Check each slide to ensure
that all objects are displaying at high contrast (black or gray on
white background).
3. You can make adjustments for printing purposes. (Note: making
changes in grayscale does not affect the color on your slides.)
1. The Grayscale tab includes various settings: Automatic, Grayscale,

Light Grayscale, Inverse Grayscale, Gray with White Fill, etc..
2. To apply a different grayscale setting, select an object(s) and choose
a setting in the Change Selected Object group on the Grayscale tab.
To print slides in grayscale mode

1. From the Office Button (top-left corner),
click Print to access the Print dialog box
4. Select Back to Color View when finished.
When printing a widescreen presentation, the slides will

scale to fit letter paper size (landscape, with white at top
and bottom).
2. Under Color/grayscale: select Grayscale
*Compatibility Note: Viewing slides in grayscale mode is only available in

PPT 2007 and 2010, not PPT 2011 for Mac.
63
Printing Your Presentation (for Mac Users)

2. Click the drop-down arrow next to Output and choose
Grayscale.
How to Print Slides in Grayscale Mode

1. From the File menu (top-left corner), click Print to access the
Print dialog box.
3. When printing a widescreen presentation, the slides will

scale to fit letter paper size (landscape, with white at top
and bottom).
64
Saving a Presentation as a PDF

To output a PDF, using Create PDF/XPS is recommended.
1. Select File > Save & Send > Create PDF/XPS Document >
Create PDF.
2. Do not save Adobe PDF as this can cause some issues with
graphics during conversion.
3. Widescreen presentations will PDF in widescreen format.
There is no option to save a PDF at another page size, this is
true for Adobe PDF and PowerPoint PDF.
4. When printing from a widescreen PDF using Acrobat, simply
check Fit under Size Options (for letter size) and the slides will
fit letter paper. (This is the same as like printing from
PowerPoint, which is the recommended method if the desired
outcome is print.).
65
Formatting Shortcuts for PC Users

Shortcut
Action
Shortcut
Action
Ctrl + S
Save a presentation
Ctrl + A
Select all
Ctrl + O
Open an existing presentation
Ctrl + C
Copy
Ctrl + W
Close a presentation
Ctrl + V
Paste
Ctrl + P
Print a presentation
Ctrl + X
Cut
Alt + F4
Exit PowerPoint
Ctrl + Z
Undo
F4
Repeat last action
Ctrl + Y
Redo
Alt + F9
Show or hide drawing guides
Ctrl + N
Create a new (blank) presentation
Shift + F9
View drawing grid
Ctrl + M
Insert a new slide
Ctrl + F
Find
Ctrl + D
Duplicate a slide
Alt + Tab
Move to another program
Ctrl + A
Select all
Alt + Shift + Tab
Move backward to another program
66
Formatting Shortcuts for Mac Users

Shortcut
Action
Shortcut
Action
Command + S
Save a presentation
Command + A
Select all
Command + O
Open an existing presentation
Command + C
Copy
Command + W
Close a presentation
Command + V
Paste
Command + P
Print a presentation
Command + X
Cut
Command + Q
Exit PowerPoint
Command + Z
Undo
Command + F
Find
Command + Y
Redo
Command + Tab
Move to another program
Command+ N
Create a new (blank) presentation
67
Formatting Slides for Video Display

Presentations are frequently recorded for playback from tape or DVD, and
television screens often clip the outer edges of the slides.
To avoid clipping, all text and graphics should be kept within the video title
live area. The orange frame shows the area of a slide that may be clipped.
68
Useful Resources
69
For More Information

For detailed information on how to use this
template efficiently, please reference the Oracle
Template How-to Guide located here
PowerPoint presentations are a self-service task at

Oracle. Depending on your project scope, please
contact one of the following external resources for
additional help
http://my.oracle.com/site/mktg/creative/Templates/PowerPoint/cnt462324.htm
If you are interested in additional training,

specifically designing visual messages in PowerPoint
please contact
The Presentation Company LLC
+1.888.991.0208
E-mail: inquiries@presentation-company.com
Duarte Oracle@duarte.com
PPT agency with full understanding of Oracles brand
guidelines.
Nancy Hulme nancyhulme@yahoo.com

PPT expert and instructor with full understanding of Oracles
brand guidelines.
I-Hua Design ihuachen@ihuadesign.com

Individual provider who has worked with Oracle clients for
many years and knows the Oracle brand inside out. Master of
our PPT graphics.
Invision Communications mwolff@iv.com

Communications agency specializing in media and design.
Expert knowledge of the Oracle template and brand.
70

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Oracle Template

Updated December 17, 2015

About This Guide

How To View This Style Guide

Please use the action buttons located at the bottom

Using the Template

New Oracle Template

The new template includes Oracle brand colors

chosen to work well in PowerPoint.

Do not change the default colors.

Choose these colors first.

Custom Slide Layouts and

layouts and sample content slides including: Section

Oracle Jiaguwen Template

This uses the same structure and same color palette.

This uses the same structure with a different color

palette unique to Java.

All slide layouts have been created to reflect the

Java templates for ease of use and compatibility.

Oracle Jiaguwen templates for ease of use and

Widescreen Template (16x9)

Title and Content

Title, Subtitle, and Content

And Many More Custom Layouts and Sample Content Slides

Standard Template (4x3)

Title and Content

Title, Subtitle, and Content

And Many More Custom Layouts and Sample Content Slides

Java Widescreen and Standard Template

Title and Content

Title, Subtitle, and Content

And Many More Custom Layouts and Sample Content Slides

Oracle Jiaguwen Widescreen and Standard Template

Title and Content

Title, Subtitle, and Content

And Many More Custom Layouts and Sample Content Slides

Setting Up the Template

Downloading the Template

Saving the Template as Your Default

Tip: Naming your template blank.potx makes it the

Saving the Template as Your Default (PPT 2013 Users Only)

Replace the word in the path from PowerPoint to Templates and

Follow the same instructions outlined on page 13 of this guide for

1. Open a copy of the new template.

Converting Old Presentations to the New Oracle Template

1. Open an existing presentation.

3. Open a copy of the new Oracle template.

Tip: If you want to have multiple template masters in a single

Converting Old Presentations to the New Oracle Template

IMPORTANT! Text Placeholders vs. Text Boxes

3. Select an appropriate slide layout.

Tip: To reset placeholders to their default position, size, and

c. Click Reset within the Slides group.

Converting Between the New Template Sizes

When copying and pasting slides

Recommended Opening and Closing Sequence

Safe harbor front

Safe harbor back

Title slide with logo

Safe Harbor Statements

Safe Harbor Front Slide

To learn more about this policy, e-mail

Safe Harbor Back Slide

For all external communications such as press