MANUAL

Thank You for Purchasing Softland Product. This is a dedicated device tailor made to
suit your day-to-day activities.
This is the pc side software manual for Distribution / Van sale activities. This
software consists options for Setting up Machine (Configuring machine to suit your dayto-day activities), Preparation of inventory (prepare the input details like stock, category,
unit creditors, etc), Data Transfer (Transferring of prepared input data to Palmtec
machine and receive the transaction details from Palmtec) and Different types of reports.

1.

Installation

Install the PC Side Software package by running Distribution Setup.exe and

then follow steps in Installation wizard.

2.

Using the software

Run Dist_Wizard_T_N.exe from the installed folder ( Note: default path is

C:\ProgramFiles\SOFTLAND\Pos) now the software will prompt enter the login password
with the LOGIN Window as follows. Enter the Password Default is 111111.

After login window comes as follow

Main Window of the software has the options as

A.
B.
C.
D.
E.
F.

Setting up machine
Prepare input
Data Transfer
Report
About
Exit

A.Setting up Machine
This option is used for customizing Palmtec features to user requirements,
Features like Hardware identity; Headers & Footers in Printouts, privilege settings
etc are edited.

On first window you can see three buttons click Start for starting the set
up wizard, Back button use to return back to main window, Load profile
button is used for loading previously saved profile settings.
Click Start to configure the machine. Then the window as follows

In this window you can find the following menu and three Buttons Next, Back
button using navigate the window And Home Button using go to the main menu.
Palmtec ID: It is the machine Identification Number (Two digit alpha numeric value,
Eg:01, or A1)
Main Display : Maximum 18 letter alphanumeric name can be set, it can shows Display
at switch ON the machine
Bill Header 1 : Maximum 60 letter alphanumeric name can be set. This will be printed as
the first header on bill and receipts.
Bill Header 2 : Maximum 60 letter alphanumeric name can be set. This will be printed as
the second header on bill and receipts.
Bill Header 3 : Maximum 60 letter alphanumeric name can be set. This will be printed as
the Third header on bill and receipts.
Bill Footer 1 : Maximum 60 letter alphanumeric name can be set. This will be printed as
the first footer on bill and receipts.
Bill Footer 2 : Maximum 60 letter alphanumeric name can be set. This will be printed as
the second footer on bill and receipts.
Route Code : Route code is in which route this machine going to billing
Print Type : It indicates in which format you need the print out from the machine. It
has 3 options 0.Portrait, 1.Landscape, 3.None (No Printing). After settings this window
click Next button then the window comes as follows

In the above window you can find the following menu

User Password:
A six letter alphanumeric password can be set with limited features.
Master Password:
A six letter alphanumeric password can be set with full functionalities.
Paper Feed :
No of paper lines to be advanced after each print out.
Max Shift
:
Here we can set maximum number of shifts to be allowed for a day. (Max: 9)
Default Billing Qty:
1. Default Qty While billing, system will display the value set here as default
quantity for billing. This is editable and common for all stock items.
2. Min Sale Qty Items can be sold in multiples of minimum sale qty set for that
item (Individually checking the value set in the Stock entry)
TIN Number :
Here we can set 12 digit Numeric TIN of biller.
Cash Discount:
Enter Maximum value in percentage of total amount to be discounted from bill.
Sale type
:
1. Creditor/ Cash Sales: To do sale to all variety of customers.
2. Creditor Only: Sale only to prefixed creditors.
Token Print :
Enable/ Disable printing of token along with Bill.
After setting these features click the Next button. Then the window comes as follows

In this window you can see the following menu

Bill Print Mode:
Sequential: To print in order entry of item.
Category wise: To print sorted in category wise.
Token Print Mode:
Sequential: To print in order of entry of item.
Category wise: To print sorted in category wise

Van 2 Van:
To enable/ Disable Van to van function in Machine (Key F2)
Print Confirmation:
Enable / Disable display of Print Bill/Receipt (Y/N) while billing in machine. In
this time press yes to bill and press No to return back to the billing menu.
Enable Report:
To Enable / Disable report printing in machine (Key F6)
Route Selection:
While opening shift, if the route is to be selected this option should be enabled.

Creditor Receipt:
To Enable / Disable Creditor Receipt printing in machine (Key F4)
After setting these option click the Next button, then the window comes as follows

This window contains the following options.

Printer Selection:
Select the printer External / Internal. External is a dot-matrix printer connected
with machine serial port. Internal printer is the inbuilt printer

Printing Mode:
Its always offline mode
Round Off:
This is used for Rounding off the paise to nearest whole value.
Choices are (1) Disable (2) Auto (3) Upward (4) Downward
Round Off Limit:
The nearest whole value to which round off is to be done.
Choices are (1) 50 paise, (2) 100 paise.
Discount:
Discount affected the bill in before tax or after tax
Billing with Stock Verification:
Enable /Disable checking of stock while billing.

Discount Editing:
Enable/ Disable discount editing facility while billing.
After setting these click the Next. Now window will shows as follows

In this window contain the following settings

Copy of Bill:
Enable/ Disable to get more copies of bill.
Customer selection:
Enable/ Disable printing of customer details in bill
Scheme:
Set priority for applying of schemes. Options are Amount before Quantity,
Quantity Scheme Only, Amount Scheme Only, and Quantity before Amount

Session:
To set AM/PM or 24 Hrs time print in bill
Calculation Type:
Select the calculation types. The calculation modes are
0. Normal (Q*R - All Discount + Tax)
1. (Q*R)-TD-CD+Tax.
2. (Q*R)-CD+Tax-TD
3. (Q*R)+Tax-CD-TD
4. (Q*R)-TD+Tax-CD
5. (Q*R)-CD+Tax-TD (TD on (Q*R))
6. (Q*R)+Tax-CD-TD (TD on (Q*R))
7. (Q*R)+Tax-TD-CD (CD on (Q*R))
Note: Here Q Qty, R Rate, TD Trade Disc, CD Cash Disc, Tax VAT
Scheme Calc Type:
When a free item has to be given, there is a choice to make it absolutely free (or) give
it free to customer but provide tax on bill at users expense (or) apply tax and charge on
Token Printing:
Set the token printing in before bill or after bill
After setting this option click the Next button then the window comes as follows

In this window contain the following menus and some buttons

Declaration Printing:
This is used for Enable / Disable declaration printing.
Booking Date:
While taking Order booking using machine, this is used for enable/disable order
booking date

Printer baud rate:

When external printer is selected, the serial printer speed is to be set.
Amount Mandatory:
In enable/disable split payment of bill amount
After completion of setting up machines save this settings using SAVE Button as a
.PFL file.(Note this is used for downloading the profile settings next time in future).
Then Click the Finish Button to Download this settings to Palmtec. Confirmation
message will be coming at this time check whether Palmtec is been in transfer mode and
click Ok to downloading the settings

B.Prepare input (Inventory)

This window using the prepare the input details like stock, category, unit creditors
list, discount details etc

Prepare input have a menu contain

1. Category:
The items loaded may be sorted depending on its category.
For e.g.: Biscuits, Chips, toffees etc can be sorted as snacks. Tea, Coffee can be stored as
beverages

2. Unit: this menu used to denote item unit

2. Stock:
This menu containing the List of Items dealt by the Distributor/Dealer. It also
contains the item-wise Opening stock and sales. It starts with Item Code and end with
Rate edit.
Item Code: The unique code of an item
Com.Code: Commodity code of an item, This is using only for printing
Comm Name: This is the Commodity name or Item name
Unit: Unit of that itm
Purchase Rate: Purchase Rate of an item. This is not using for billing
RateA, RateB, RateC, RateD : are the four different rate of an item. In different
customer (Retail, Dealer, etc) you billed at different rate these rates are using for
that type of billing. In customer entry window you can set in which rate type
Opening Stock: This is total stock in your storage area
Vat: Value added t6ax of an that item
Ms Qty: Minimum Sale Quantity of that item
Cash Disc: If any cash discount applying in this item. Enter the maximum
allowed Discount percentage
Trade Disc: If any trade discount applying in this item. Enter the maximum
allowed Discount percentage
Ctry : This item is in which category
R Edit : This is a flag settings allowed or not rate editing while billing time

3. Route details:
In this menu contain the Palmtec details are Palmtec id, serial number, route code and
operator name

4. Creditors:
This menu is used for entering the Creditors Details. It consists of customer code
followed by name, address, sale type, travel route, Credit Limit, Balance amount payable,
Tin no etc
A. Customer code: This is the unique Customer Id/ Creditor Code
B. Customer Name: This is the Customer/ Creditor Name
C. Address: Customers Address

D. TIN: Customers Tax invoice Number

E. Sale Type: In which rate type chosen to this customer for billing (RateA, ateB,
RateC, RateD, Etc)
F. Route: This customer is in which route
G. Balance: The customer / Creditor Balance
H. Credit Limit: The customer / Creditor Limit
I. Cr / Cu: This is a customer (Cu) / Creditor (Cr)
J.W Order: Sorting Order
5. Hotkeys:
Use this menu entering the hotkeys details. While billing a single letter hotkey may be
used instead of entering the lengthy item code. The format of the file is as follows.

6. Suppliers:
This window used enter the supplier list
7. Bank details:
This menu used to enter the bank details

9. Pricelist: Each item can sold with 10 different rate depending on the status of
creditors, first 4 rate are entered along with item entry the remaining 6 rate are entered
through this menu

10. Purchase entry:

In this menu used enter the purchase detail in directly to the data base
11. Purchase edit:
In this menu used to edit the purchase entry
12. Combination scheme:
Used to store the details schemes of some combinations items(Free item or special
discount)
13. Individual scheme:
Used to store the details of individual item wise schemes (If any scheme like free
item or special discount)

In this window you can set the individulitm wise secheme select Item code
of schemed item. Then type A or Q at [A / Q] Promotion field If enter A
its indicate Amount wise scheme, If enter Q its indicate Quantity wise
scheme then enter the lower Quantity or Amount it depends on A/ Q
promotion. Then enter Scheme field it indicate how to apply (A, Q, P,) A
indicate Amount, Q indicate Quantity (Free item), P indicate Percentage
wise. If you enter the Q enters the free item code (Gift item) then enter the
allowed quantity or amount or percentage
14. Expense:
To store default expenses (E.g.: Food, Bata)
15. Overall Discount:
This table is used to store the details of overall discount

In this window set the overall bill discount enter the lower bill amount and upper bill
amount and discount percentage
16. Declaration:
Here we can type the declaration message to be printed in each bills (Not applicable
for FORM 8B)

C.Data transfer
This Menu used to communication between Palmtec and PC

Maine options are

1. Set Communication port : If PC have more than one COM port before data
transfer check whether the data cable plugged to the appropriate port COM
port and set number of same in this menu
2. Send Data to Palmtec: it is used to send input details of Palmtec, before
using this menu please confirm machine is transfer mode. By clicking the
button the software will check the machine id and then displays the stock
thats presently available. Feed the stock to be downloaded to the unit and
press Send button. The screen will display the no of packets sent/received.
On successful completion of downloading, Confirmation message will be displayed

.
3. Receive data from Palmtec: it is used to received the billed data from the
machine , Before using this option please confirm machine is transfer mode
4. Set Date & Time : it is used for synchronizing the date and time of Palmtec
with PC

D.Reports
This is used for generating different types of reports like Sales report, Audit
report, consolidated report etc

1. Consolidated Cash Report

2. Consolidated sales report

3. Audit Report:

5. Sales Report

6.

View Report: In this report contain various reports

Bill details: Sales details
Creditor Bills: Creditor sale details
Expense: Expense details
Split Bill: Split bill details
Cheque Details: Cheque bill details
Purchase: Purchase details
Reduced item: Damaged item details
Creditor payment: Payment details of creditor (Creditor receipts)
Van 2 Van: details of goods transfer
Sales return: Details of sales return
Advance booking: Details of Order Booking

7.

Duplicate bill : Generate the duplicate bill from Pc

E. About
It used to see the program Ver. Details of software.

F. Exit :Use to exit the application software