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Shipping Instructions for US Imports

1.0 PURPOSE
The purpose of this work instruction is to ensure shipments to Rosemount in the US are handled so
as to comply with all US laws and regulations and prevent delay or return by US Customs.

2.0 SCOPE
Anytime you enter into a contract with Rosemount, or agree to provide "no charge" items to
Rosemount that will result in making shipments to the United States, the below instructions must be
followed. All chargeable shipments exported to Rosemount must have an approved Rosemount
purchase order. For any questions regarding these instructions, please contact the appropriate
Rosemount buyer or the person requesting or authorizing the return of goods prior to making
shipment. These requirements also apply to shipments where a Purchase Order is not in place
(samples, first article samples, misrouted shipments being returned, etc.).

3.0 RESPONSIBILITY
Rosemount Purchasing, Global Compliance, Traffic, the supplier and carrier may become involved in
this process.

4.0 DOCUMETNATION REQUIREMENTS

The following information and documents must be provided:
4.1

General

4.2

All documents must be in English.

Invoice

Currency in US dollars unless otherwise designated on the Rosemount Purchase Order.

Name of shipper's responsible employee who has information or can get information
pertaining to the shipment.
Minimum required information as follows:
a) Seller's name and address
b) Rosemount ship to address
c) Invoice number and invoice date
d) Page number of the invoice, if more than one page
e) Purchase order number, RMA number, or other Rosemount reference
f) Terms of Sale specified as Incoterms (Incoterm and "named location")
g) Item Information by line item:
i.
Complete item description
ii.
Rosemount part number
iii.
Country of origin (where the goods were manufactured)
Note: In all instances, the country of origin information on the packing list must be consistent with
the country of origin marked on the immediate container and the article(s), and consistent with the
country of origin identified on the invoice.
iv.
Quantity of units shipped
v.
Unit cost (must be greater than zero)
vi.
Invoice total value
vii.
Special invoice requirements - See sections 6.0 and 7.0

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Packing List
One copy of the packing list must be placed in an envelope attached to each separate
container. If the goods are palletized, only 1 copy is needed for each pallet.
One copy of the packing list must be sealed inside the container.
The packing list must contain all information required on the invoice, with the exception of
price.
If more than 1 container (skid, carton, crate, etc.), the packing list or load list must indicate
the location of items by each respective container.
Note: In all instances, the country of origin information on the packing list must be
consistent with the country of origin marked on the immediate container and the article(s),
and consistent with the country of origin identified on the invoice.

4.4

Airwaybill/Bill of Lading

The following information must appear on all Air Waybills and Bill of Ladings:

Air Shipments to
Chanhassen / Eden
Prairie Locations
Over 45 kgs:
Notify Party:
C.H. Robinson
International
14800 Charlson Road
Suite #400
Eden Prairie, MN
55347
Phone: 952-6833815 / 952-683-3807
Fad: 952-933-4747
emerson@chrobinson.c
om
This shipment must
travel in bond to
Minneapolis, MN
4.5

Air Shipments to
Chanhassen/
Eden Prairie
Locations
Under 45 Kgs:
Notify Party:
DHL Express
236 Wendell H Ford
Blvd
Erlanger, KY 41018
Small Pack Team
Folder:
emersoncpab@dhl.co
m
Phone: 859-817-8041
Fax: 866-955-6591

Ocean Shipments
to Chanhassen /
Eden Prairie
Locations:
Notify Party:
UPS Supply Chain
Solutions
6940 Eagle Road
Suite C
Middleburg Heights,
OH 44130
Attn: Russ Palmison
Phone: 440-8163928
Fax: 440-239-3879
rpalmison@upsscs.com

Shipments to
Chihuahua, Mexico
Location:

Notify Party:
Livingston
International Inc.
420 Pam American
Dr.
El Paso, TX 79907
Attn:
Phone: 915-8588865
Fax: 915-858-8068
traffic62@livingstonin
tl.com
"This shipment must
travel in bond to El
Paso, TX"

Billing Invoice

4.6

The billing invoice values must match the commercial invoice values.
Terms of Sale

Unless otherwise stated in the purchasing contract or otherwise agreed upon, Rosemount's
standard freight terms will be Free Carrier or FCA at a non-U.S. "named location" (Example:
FCA Tokyo).
The seller is responsible for delivering the goods to the Rosemount designated
carrier/forwarder at the "named location.

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5.0 PACKAGING/LABELING

All packaging shall be in compliance with Rosemounts specification P.S. 25 (Packaging

Specification for Purchased Parts).
Marks and numbers appearing on packaging must correspond to marks and numbers
appearing on the invoice.
Indicate the exact quantity of each item of goods in each box, case or other package.
Supplier shall have the goods strongly packed so as to withstand handling as well as long
distance sea or air transportation.
Supplier shall take measures to protect the goods from the harmful effects of moisture, rust,
and shock to ensure goods arrive without damage or corrosion.
Please note that all solid wood packaging materials are required to be free of bark and plant
pests.
Mark packaging legibly and conspicuously with the name of the country of origin.
Country of origin marking shall be shown on the packing box housing the items and on the
shipping containers as indicated: Made in _________ or "Assembled in _________"
Returned Material Authorization (RMA) number stated on the package if applicable.

6.0 MARKING/COUNTRY OF ORIGIN

All articles produced, procured, or repaired by or for Rosemount, including "no charge" items
provided or returned to Rosemount, must be marked with the appropriate country of origin.
For all articles, the country of origin marking requirements are as follows:
On the immediate container (the innermost level of packaging in which the articles will be
received)
On the article itself (where physically possible and when required)
Conspicuous (can be easily seen with normal handling of the article or container)
Legible (can be easily read by a person with normal eyesight)
Indelible (resists fading)
Permanent (survives normal distribution and handling)
Indicating the full English name of the article's country of origin
Note: In all instances, the country of origin information on the packing list must be
consistent with the country of origin marked on the immediate container and the article(s),
and consistent with the country of origin identified on the invoice.

7.0 SHIPPING INSTRUCTIONS

7.1

Shipping Document Submittal

Supplier/shipper must submit shipping documents as follows:
Affix one copy of the commercial invoice and one copy of the packing list to the outside of
the shipping container.
Shipment notification:
E-mail or fax a copy of the invoice, packing list and waybill to:

RMT-NA.LogisticsImports@emerson.com
Rosemount Traffic Import Department
Fax: 952-949-7454
Rosemount Inc.
8200 Market Blvd.
Chanhassen, MN 55317

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MS: PA11L Rosemount Traffic Import Department

7.2

Carrier/Forwarder Designation

Supplier/shipper must use one of the Rosemount designated carriers listed in the tabs on the
Rosemount Routing Guides Sheet regardless of freight terms.
Shipment by standard freight services only (not expedited services) unless otherwise agreed
upon.
Account numbers are not necessary.
Advanced notification to forwarder is required for shipments over 64 H x 10 L.
7.3

Rosemount Receiving Address

Rosemount Inc.
8200 Market
Blvd
Chanhassen,
MN 55317
United States

Rosemount Nuclear
Instruments Inc.
8200 Market Blvd
Chanhassen, MN 55317
United States

Rosemount Inc.
12001 Technology
Drive
Eden Prairie, MN
55344
United States

Rosemount Inc. c/o

Protrans International
Inc.
12425 Rojas Dr.
El Paso, TX 79928
United States

Prior written approval is required from the Rosemount Import Department when shipping to any
U.S. location not listed above.

8.0 SPECIAL INVOICE REQUIREMENTS

8.1

Product Specific

Special invoice requirements apply to certain items. The following is a general list of those
requirements, but all requirements may not be listed:
Cables
- Type of cable, voltage rating, conductor material, if fitted with connectors
- If used for telecommunications purposes
Capacitors
- Type of technology
- Fixed or variable
Computers/Processors
- Specify if CPU and input/output units are in the same unit (self-contained)
- Specify if the digital-processing unit is with the rest of the system
- Specify if the system is with a display or without. If with, specify display type.
- FCC and FDA information is required
Glass Articles:
-Area of glass surface in square meters (M2)
Pipe Fittings, Steel and Stainless Steel
-Mill certificate issued by steel mill
-Each item must be marked with the English name of the country of origin by means of diestamping, cast- in-mold lettering, etching, engraving, or continuous paint stenciling
-Invoice must indicate items are marked with country of origin (i.e. Items marked Made in
China)
Power Supplies:
- Internal or external
- Machine in which the power supply is used (description or machine type)
- Maximum power output wattage
Printed Material

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- Number of pages
- Indicate whether or not advertising in nature
Process Equipment used on Manufacturing Line
- Type, function, use, and materials on which the processing equipment is used
- FDA and FCC information may be required
Resistors
- Fixed or variable
- Type of resistor
- Type of leads
Test Equipment
- Type, function, use, and if the test equipment is a part or an accessory of other equipment
- FCC and FDA information may be required
8.2

Solid Wood Packaging Material (SWPM) / USDA APHIS Statements

All SWPM packing material sent to Rosemount in the United States must be heat treated or
fumigated in accordance with the International Plant Protection Convention International
Standards for Phytosanitary Measures (ISPM) # 15 standard. Once treated the materials must
display a specified mark developed by the International Standards Committee. This mark is
proof that the materials have indeed been treated in accordance with the standard.
For any imported shipment arriving to the United States after September 16 th 2005,
Rosemount will require that shipment documentation (invoice or packing list) contain one of
the following statements:
(A) THE WOOD PACKING IN THIS CONSIGNMENT MEETS THE REQUIREMENTS OF ISPM-15
(B) THIS CONSIGNMENT CONTAINS NO WOOD PACKING MATERIAL (Applicable to shipments
packed in cardboard or plastic)
The rule covers: Coniferous and non-coniferous SWPM wood packing material including pallets,
dunnage, crating, packing blocks, drums, cases, load boards, pallet collars and skids. In these
cases, the IPPC compliance symbol must appear on the wood packaging, and statement A
must appear on shipment documentation (invoice or packing list).
Exempt wood packaging: Packaging made wholly of wood-based products such as plywood,
particle board, oriented strand board or veneer that have been created using glue, heat and
pressure or a combination thereof. In these cases, only statement A need appear on
shipment documentation (invoice or packing list).
The SWPM must be marked in a visible location on each article, preferably on at least two
opposite sides of the article, with a legible and permanent mark indicating that the article has
been treated as required. The mark must include a unique graphic symbol, the ISO two-letter
country code that produced the SWPM, a unique number assigned by the national plant
protection agency of that country to the producer of the SWPM, and an abbreviation disclosing
the type of treatment (HT for heat-treatment or MB for Methyl Bromide fumigation). An
example of the approved marking is as follows:

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In cases of noncompliance, a Customs officer at the port of first arrival may order the
immediate re-export of regulated wood packaging material along with the accompanying
shipment. In other words, if a suppliers SWPM is not treated and marked, the shipment may
also be subject to immediate export from the U.S.
Non-compliant SWPM (untreated and unmarked) may also result in delayed supplier
shipments, along with U.S. Customs issues, including fines and returned or destroyed
shipments.
Rosemount will hold its suppliers responsible for any costs associated with non-compliance to
the new U.S. Wood Packaging regulations that are scheduled to go into effect September 2005.
For the complete published final rule, please see the following link:
http://www.cbp.gov/sites/default/files/documents/guidelines_wpm_3.pdf

9.0 ADDITIONAL REQUIREMENTS/INFORMATION

9.1

Antidumping Duties (ADD)/Countervailing Duties (CVD)

For any items subject to United States Antidumping Duties (ADD) / Countervailing Duties (CVD)
orders:
Shipper must notify Rosemount Procurement or Import department that items are subject to
ADD/CVD prior to exporting the items to Rosemount.
Invoice must reference the applicable ADD/CVD case number.
9.2

Chemicals

9.3

Rosemounts policies prohibit the import of chemicals, chemical substances, and hazardous
materials by any method of transportation, including hand carrying. Any deviation from this
policy must be approved in advance by Rosemounts Quality Director per DOP365 Export
and Import of Chemicals.
Food

9.4

Rosemounts policies prohibit the import of food, foodstuffs and beverages (including
alcoholic beverages).
Hand Carried Items

9.5

Prior approval is required by the Compliance Department and the Import Department.
Household Goods and Personal Effects Shipments

9.6

Do not ship household goods and personal effects shipments to Rosemount.

Importer of Record

9.7

For shipments where Rosemount is not the U.S. importer of record, contact Rosemount for
special shipping instructions.
Refusal of Shipment

Shipper must provide all necessary information for the proper clearance of items through
U.S. Customs.

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If numerous attempts by Rosemount to obtain the required information from the shipper are
not successful, the shipment will be refused and Rosemount will inform the carrier or
forwarder as well as the shipper of the refusal.
Returned Material Authorization (RMA)

Indicate the RMA number on invoice.

Indicate the reason for return on the invoice (i.e. repair, credit, stock, etc.).
Indicate the RMA number on the shipping package.
Supplier/shipper must contact Rosemount for authorization prior to any return of product
and obtain an RMA number.

RMA for Credit: RMA value must be referenced on invoice.

9.9

Special Purchase Order Requirements

Rosemount purchase orders will at times include special instructions that must be followed.

10.0 RECORDS
None.
Submit a change request for this document by creating a QSCR (Quality System Change Request)
from the All QMS Documents Library.