HireDesk HRIS Implementation Project Plan Document

BADM 318 PROJECT MANAGEMENT
HIREDESK HRIS
I M P L E M E N TAT I O N
A PROJECT PLAN FOR HIREDESKS HRIS
IMPLEMENTATION
Jeff Summers
Christine Wheeler
Eleni Papavasilion
Michelle Lam
Laura Shapiro
March 7, 2005
HIREDESK HRIS IMPLEMENTATION

A PROJECT PLAN FOR HIREDESKS HRIS IMPLEMENTATION
TABLE OF CONTENTS
Table of Contents....................................................................................................................................1
Executive Summary ................................................................................................................................1
Project Description ................................................................................................................................ 2
Project Scope Definition ........................................................................................................................ 3
Project Strategic Importance & Priority ................................................................................................ 5
Project Strategic Importance ..................................................................................................................................... 5
Project Strategic Priority Criteria .............................................................................................................................. 5
Project Goals & Objectives.................................................................................................................... 7
Project Team & Resources .................................................................................................................... 9
Project Risks, Constraints & Mitigation Plans..................................................................................... 11
Project Risks & Mitigation Plans ............................................................................................................................ 11
Project Constraints & Assumptions....................................................................................................................... 15
Project Deliverables & Priorities ..........................................................................................................17
Project Deliverables .................................................................................................................................................. 17
Agreement on Project Priorities.............................................................................................................................. 18
Project Budget ......................................................................................................................................19
Additional Recommendations ............................................................................................................. 22
Project Plan.......................................................................................................................................... 23
Gantt Chart ................................................................................................................................................................ 23
Network Diagram...................................................................................................................................................... 23
Microsoft Project Reports........................................................................................................................................ 24
EXECUTIVE SUMMARY
The purpose of the following report is to illustrate how we, Vancouver Technology
Implementations Inc. will organize and execute on the implementation of HireDesks HRIS system
(as per HireDesks RFP). To begin, we will describe the nature of this project as we have scoped it
out. You will learn about what is involved in preparing and planning for this endeavour.
Furthermore, we will discuss the strategic importance this project has on HireDesks future. As they
begin to grow as a company, administration costs need to be reduced so more money can be spent
on expansion. HireDesk has also voiced their desire to improve employee morale by making the
information that staff members require more accessible. By implementing this system, it will reduce
administration costs because the new software will eliminate manual paper work. In addition,
employees will feel more empowered because they can monitor their benefits and book days off
more easily.
We have presented a description of our projects team members. Our qualifications and areas of
expertise have been outlined in detail. Jeff Summers, the project manager, has ample experience in
software engineering, project management experience and consultation. The support staff has over
fifteen years of experience between them.
Moreover, an analysis of potential risks will also be discussed. We have identified three potential
problems that can arise and they include the following: loss of budget, time and resource conflicts
and system configuration errors. We have also revealed our strategies to prevent these issues from
occurring.
In addition, we will provide a Gantt chart outlining all of our activities. Key deliverables and
milestones will also be emphasized. This will allow you to see more effectively how we have
planned all of the stages.
Lastly, an overview of our schedule using MS Project will be provided to illustrate our plans. In
addition, we will breakdown the costs to explain how a total of $400,000 was determined. To ensure
we do not exceed our budget, we have also identified the cost of each activity, which includes the
contingency funds we set aside. Since we have completed many projects similar to this one in the
past, we used the apportionate method to allocate costs.
The project is expected to be completed by October 25 2005.
HIREDESK HRIS IMPLEMENTATION PROJECT PLAN
PAGE 1
PROJECT DESCRIPTION
The purpose of this project is to implement a HRIS (Human Resource Information System) solution
for HireDesk Inc. of Richmond, BC, to help the organization better organize and manage their
human capital. Currently, HireDesk does not have any specialized software in place to track and
manage their human resource activities. The only application/database they are using is a
Microsofts Excel spreadsheet that tracks holidays and sick days for each employee. Although this
solution is efficient, it is not scalable and requires considerable resources to update and time to
communicate remaining vacation days, etc. with employees. As the company has expanded and
grown over the past five years, the present solution is being stretched to its limits. To resolve this
challenge, we will, on HireDesks behalf, locate an HRIS solution available from the vendors in the
industry and select the solution that best meets HireDesks needs, goals and strategic vision of the
organization.
Of course, before starting any aspect of this project, our team, with our scope defined, will conduct
an in-depth risk analysis and project priority matrix for this project. With that knowledge in hand,
we will be able to create contingency plans and better define the scope of the project (if
appropriate). This scope will then be reviewed, at length, with HireDesk to ensure that it aligns to
what they are looking for from this project.
Once this phase is complete, the researching of solutions and aligning those solutions to the needs
of HireDesk will take place. Once a capable solution has been identified, our consulting
organization will begin the process of implementing and launching the solution. The team will also
train and provide assistance to the employees after installation. The new system will produce
valuable reports, which will help scheduling and managing HireDesks diverse workforce. In
addition, the information system will help manage employee vacation time, absenteeism, and
benefits and overtime more efficiently. It will help ease the tasks of the HR department and help
them find the information they require in a timely manner.
Of course, all of the steps defined above are included in a Microsoft Project GANTT chart at the
end of this document for a visual representation of the project.
PAGE 2
PROJECT SCOPE DEFINITION

Included below is the original Project Scope Document that was initially provided by HireDesk for
this project. This scope document was used as the basis of this entire Project Plan Document. Any
changes to the terms or scope of the project from this document will result in a re-analysis of the
project being required.
Project Objective
To provide HireDesk, a software recruiting company, with a collection of tools (provided through
an HRIS solution) that will enable them to improve employee relations, maximize efficiency and
effectively manage their human capital with such success that they are able to achieve all of their
organizations growth objectives for the next five years.
Deliverables & Milestones
1. Potential HRIS Vendors List Created
2. Potential HRIS Vendors Evaluated
3. HRIS Vendor Selected
4. HRIS Integrated with other relevant current business systems
5. HRIS Setup/Configuration Completed
6. HRIS Pre-Launch Training Programs Completed
7. HRIS Launched
8. HRIS Post-Launch Training Programs Complete
Technical Requirements
1. Individual computer workstations must be configured to work with HRIS parameters (e.g.
Internet Explorer 6.0 or above)
2. HRIS must be a web-based (aka ASP Application Service Provider) solution
3. HRIS provider must provide 99.9% uptime SLA (Service Level Agreement)
4. All data must be protected in accordance to British Columbia and Canada Privacy Laws and
service provider must agree to those laws/statutes.
Limits and Exclusions
PAGE 3
1. HRIS will only be integrated with HireDesks Talent Acquisition System and SalesForce
Customer Relationship Management System. Other system integrations will require a
change in project scope.
2. Only one complete data migration from existing systems to the current system will be
included. Multiple test data migrations may take place.
3. System will be configured for HireDesks business processes as of
March 1, 2005.
4. Contractor reserves the right to contract out services (e.g. third-party systems integration
with HRIS).
5. After HRIS vendor is chosen, a change in project scope will be required if HireDesk chooses
to go with another vendor (other than the recommended vendor)
Customer Review
Terry Hibbert, Director HR and Operations (HireDesk)
Rima Warchol, Office Manager (HireDesk)
Jade Bourelle, CEO (HireDesk)
PAGE 4
PROJECT STRATEGIC IMPORTANCE & PRIORITY

Strategically, HireDesk is seeking to minimize their administration costs, increase employee morale
and reduce the time spent on HR administration with this project.
The expected savings from this project are to be re-allocated to other areas of the organization to
improve their services and sales. In addition, HireDesk has decided to take on a new initiative for
their organizations employee morale. By upgrading their HR systems, employees will be able to
access and view their information at any time. This will increase employee satisfaction with the
company. Finally, HireDesk is aiming to reduce the amount of time HR personnel have to spend on
routine HR administration (e.g. vacation day forms, etc.). With this solution, hopefully this
objective, as well as the others can be achieved.
PROJECT STRATEGIC IMPORTANCE
The software we choose will provide the HR manager with real time data on their staff and allow
them to also spend more time focusing on strategic HR projects (e.g. employee social programs,
etc.). This project will also provide more efficiency and timely management of the internal
employees. It will also help reduce the number of errors that the HR manager may make tracking 60
employees (e.g. vacation requests, etc.) and provide a more accurate account of the employees data.
It will help reduce the risk of any legal actions that they may occur from their employees, because all
of the data will be securely and accurately stored in the new system.
The software will need to be cost efficient, as it will help reduce the administrative cost and the cost
throughout the organization. It will help improve the communications between the employees and
the HR manager, so they can communicate more efficiently. The HR manager will be able to easily
retrieve the employees information with the new system, since they no longer have to sift through
paperwork. The productivity of organization will be improved greatly so they can spend more time
meeting the needs of their clients. The software can help reduce the time spent on tracking the
employees, so the HR manager can quickly input the number into the system. The system will
reduce the workload as it can quickly calculate the time instead of having the manager input the
calculation into the excel worksheet. The software can provide a better resource for the organization
making them more efficient in meeting their needs.
PROJECT STRATEGIC PRIORITY CRITERIA
HireDesk has a number of strategic initiatives/projects that they would like to move forward. As
with any project at HireDesk, they use a number of screening criteria to determine the priority of the
project. For this project, the following screening criteria were assessed to determine that this project
is a priority:
Reduce wasted time- The current system does not properly organize information. For
example, when employees want to request vacation days they have to submit forms manually
to the HR Manager which is time consuming. However, with the new system employees will
be able to access the file on line.
PAGE 5
Improve Employee Morale - Over the years employees have expressed frustration with the
lack of knowledge they have about their benefits. They have to make time to meet with the
HR Manager for a full explanation of their package or to ask a simple question. Its seems
mediocre on the surface, however employees do not always have the time or the patience to
wait for the manager to be free. As a result, employees do not use their benefits to their
fullest potential and regret not doing so year after year. This new system will save both the
manager and the employees time by allowing the employees to access the information they
need at anytime.
Decrease Costs - Moving away from the semi manual system will decrease overtime hours
charged to the company for the HR Manager. Furthermore, the company will save money
on storage for the paperwork and paper for producing the reports, since the reports will be
stored on computers.
Productivity and Improvements will be accelerated

Combining the three criterias listed above will increase productivity because less time will be
allocated for the manual tasks which will allow for more time to be spent on other projects. For
example, the HR manager will be able to take on more important responsibilities that will improve
the companys objectives. In addition, she will receive more job satisfaction because she will not be
doing the same tedious tasks.
PAGE 6
PROJECT GOALS & OBJECTIVES

We have identified four key goals for this project. They are as follows:
Vendors Screened and Final Vendor Chosen
System Configuration Completion
Training HireDesk Employees on the HRIS
Launch/Fully Implement an HRIS for HireDesk
Below are the goals listed above with the S.M.A.R.T. goal framework included.
Goal #1
To have a vendors list created, evaluated, and selected within a period of two months before May
30, 2005:
S - Finding, researching, and creating a list of vendors that would be interested in the
product once it is created
M - A list at the end of the period
A - This task is possible to do within the period given as there is lots of time to contact and
have discussions with companies about the product
R - This time period also gives us a little extra time to contact and find new and developing
firms, as well as established harder to reach firms
T - The time period for this is three months
Goal #2
To have the entire HRIS Configured by June 30, 2005:
S By the date set the system will be in place and set up and ready to use by HireDesk
M The system will be in place and ready to use
A This task is attainable because we will know what the client wants and exactly how they
want things set up and arranged.
PAGE 7
R This is a realistic goal as all of the research has been done, and there are many
contingency plans in place to make sure that it has been done on time
T The time period for this is four months
Goal #3
To train all employees of HireDesk within a one-month period (from the first session to the last).
The entire training program has to be completed by September 1, 2005:
S - Training the employees on how to use this product is a huge task and needs to be done
thoroughly as everyone needs to know what they can do, and what are the benefits of this
system
M - If everyone knows how to use the system then the training has been successful
A - Within a two week period there should be a couple of training classes and then some one
on one time with the trainer as to actually using the product
R - Training people within the time period is a realistic goal
T -This should take about a week and a half, and there will be one or two days to
troubleshoot and help with any problems that may arise
Goal #4
Our objective/goal of the entire project is to create a human resource information system for
HireDesk by October 25, 2005:
S - Create an HRIS system in which the company can use to keep track of their employees
time off, sick days, benefits, and compensation.
M - Milestones and critical paths have been outlined clearly, so we will be able to measure
our progress.
A - The use of MS Project has allowed us to properly schedule activities within the time
constraints
R - Given time span and resources goals are in line.
T - Five month time span.
PAGE 8
PROJECT TEAM & RESOURCES

At Vancouver Technology Implementations Inc. we use a number of consultants and project teams
to manage our projects. With that in mind, we have structured our organization as a virtual
organization working within a project matrix. This organization structure was chosen for our
organization as it allows us to create teams that work solely on their key projects while allowing us
to bring in outside experts (from around the world through the virtual organization) to ensure that
each project has the best people and resources available.
With such a strong diversity in team members available to us, we have chosen to assign the
following people to this project. All of the team members for this project have extensive project
management, human resources and systems design. The following chart outlines the titles,
education and years of experience of the team members who will be working on this project:
Name
Title
Education
Years of experience
Jeff Summers
Project Manager &

Senior Technical
Consultant
Bachelors Degree in
Computer Engineering
10 years
Michelle Lam
Account Manager
Bachelors Degree in
Commerce
5 years
Eleni Papavasiliou
Junior consultant
Bachelors Degree in
Human Resources
3 years
Laura Shapiro
Junior technical
consultant
Bachelors Degree in
Computer Science
4 years
Christine Wheeler
Junior technical
consultant
Bachelors Degree in
Computer Engineering
3 years
PMP Certified
PAGE 9
Included below is a responsibility matrix that was created that outlines (at a high level) who is
responsible for what aspects of this project.
Task
Analyze HireDesks needs and
specifications for HRIS
Analyze current HRIS Vendors available
depending on HireDesks needs
Create Potential HRIS Vendors List
Evaluate Potential HRIS Vendors
Choose HRIS Vendor
Configure HRIS
Jeff
Christine
Laura
Michelle
Eleni
S
S
S
R
S
S
S
S
S
S
R
S
R
S
S
S
R
R
S
S
Test HRIS
Import Data into HRIS
Create Pre-Launch Training Program
R
S
Deliver Pre-Launch Training Program

Launch HRIS
Create Post-Launch Training Program
R
S
Deliver Post-Launch Training Program
S
R
S
R
R
S
S
R
S
Review System Launch/Integration

Project and Collect Client Feedback
R = Responsible
S
S
S
S
S
S = Support/Assists
PAGE 10
PROJECT RISKS, CONSTRAINTS & MITIGATION PLANS

To prepare for potential problems we have conducted a risk analysis and identified solutions for
possible scenarios. The key areas include budget loss, resource conflict, time constraints, system
configuration challenges and no adoption by end users.
PROJECT RISKS & MITIGATION PLANS
For the HireDesk HRIS Implementation project, there are number of risks that could delay the final
deliverable date for the project. These risks, our mitigation steps and contingency plans (if
appropriate) are included below:
Budget Loss
With this project, like any software implementation, there is always the risk that the budget
for the project may disappear. If there is a shortage of funds, significant problems could
occur. It is possible that certain components of the software package may not be purchased
which may lead to faulty configuration. Problems with configuration may result in business
errors in day-to-day activities.
To help mitigate this risk, this project has been defined as one of HireDesks Top
Projects. This designation is given internally by HireDesk to projects, which it feels have
strategic value. As a result, this will help reduce the risk of the budget being compromised
for this project. Additionally, our organization has taken a number of other steps to ensure
the budget for this project remains, they include:
o The software package, with all the components that will be needed, will be purchased
within the first two months of this project. This will reduce the risk of unexpected
software costs arising at the end of the project, when the budget may already be
exhausted.
o The project team has agreed to work under a fixed-cost system. In this system, the
costs for all labour are calculated on estimates at the start of the project. Once that
estimate is complete, the client organization will be given a bill for the total costs for
labour and asked to pay of the total costs at the start of the project. This system
is beneficial both for the client organization and the project team as it reduces cost
uncertainty and guarantees payment.
Over Budget
There is the risk with any project that the costs of actually executing on the project may be
larger than first expected. This traditionally results in a project going Over Budget.
To help mitigate this risk, we will be using Microsoft Excel spreadsheets with the planned
budget to actual spending calculation. We have also created our budget estimates using the
appropriation method, which should ensure that our budgets are defined.
PAGE 11
Contingency Plan Trigger: 80% of Project Monies Spent

Contingency Plan: The contingency plan in the case of a budget overage will be an
immediate re-definition of scope and a cease to all future spending until that re-definition is
completed.
Resource Conflict
With any project, there is the possibility that there will be a conflict of resources. If this
were to happen, certain aspects of the project could be delayed, which may eventually lead to
the whole project being deferred.
To help mitigate this risk, we will use Microsoft Project to determine resource allocation.
This will hopefully reduce the amount of conflicts that we may face. Additionally, for this
project, a contingency fund has been established so we can use to hire outside contractors or
to have existing team members work overtime.
Contingency Plan Trigger: Any aspect of the project is delayed by more than one day from
Project Plan due to a resource conflict
Contingency Plan: The contingency plan in this case will be to either pay overtime to the
necessary resources to get the project back on the established timeline or reduce the
scope/complexity of the aspect causing delays.
Time Conflicts
With any project, regardless of size there is the risk that the time allocated may be
insufficient. This usually leads to delays, and can ultimately lead to the final deliverable of
the project prolonged for months. To help mitigate this risk a number of steps have been
taken, including:
o Use of Microsoft Project The entire project will be managed through Microsoft
Project. With Microsoft Projects functionality, the team will be able to see what the
projects critical paths are, and what sort of lags and slack are appropriate for the
project. The entire project team will also be required to submit project updates
through the Microsoft Project Server so that the project manager can ensure
everything remains on track.
o Benchmarking other Implementations Given how many organizations have
implemented HRISs, there is tremendous amounts of data available around best
practices and timelines. The project team has reviewed this information to ensure
that their project timeline is sound and achievable.
o Contingency Fund If both of the mitigation steps above should fail, the
contingency plan will involve using the contingency fund to purchase or use
additional resources to get the project back on time. If that should fail, then,
regrettably, the project will have to be delayed and communicated to the entire
organization.
Contingency Plan Trigger: The final deadline date for the project is estimated to be more
than three days longer than the initially estimated completion date.
PAGE 12
Contingency Plan: The contingency plan in this case will be to either pay overtime to the
necessary resources to get the project back on the established timeline or reduce the
scope/complexity of the aspect causing delays.
System Configuration Challenges

With any system configuration, especially for systems that are organization wide, there is the
risk that the project may be configured incorrectly by accident or through a lack of
knowledge about existing business processes. To help mitigate this risk, there are a number
of steps that have been taken. They include:
o Business Process Review Built into the project plan is time to review existing
business processes, with HireDesks team, and time to map those processes on
paper. This will reduce the likelihood that the system is configured incorrectly from
a business process standpoint.
o System Best Practices The implementation team will thoroughly review the best
practices documentation, available from the software manufacturer, to ensure that
the system is configured properly.
o Client Account Manager Review Throughout the duration of the project, we will
review the softwares configuration to ensure that it is setup correctly.
System Doesnt Meet Needs

Furthermore, there is the possibility that the chosen system will not meet HireDesks needs.
As a result, the system may never be launched or worse, may be launched incorrectly, which
will hurt employee morale and support for future system launches. We have taken a number
of steps to prevent this. They include the following:
o Needs Analysis Definition Before we select a vendor we will first review with
HireDesks Management Team to define what they want specifically (e.g. provide
employees with information on vacation time remaining). We will follow-up with
additional meetings to further define those objectives, to gain a thorough
understanding of HireDesks needs. This will allow us to find the appropriate
software package for them.
o Long-Term Needs Analysis Besides the day-to-day needs analysis that will be
completed, we will also look at HireDesks long-term business plans. This
information will be used to find a system that can act as a strategic partner to
HireDesk and offer them a good solution for years to come. This will be an
enhancement over choosing a system that merely meets todays needs but not the
long-term needs.
System Lack of Buy-in

With any software implementation, there is the ever-present risk that while the system may
be configured correctly, it may never receive buy-in from the user base. To help mitigate
this risk, there are a number of steps that will be taken. They include the following:
PAGE 13
o Creation of Training Plan To ensure system buy in from staff members, an analysis
of their needs and knowledge level will be evaluated. As a result of the analysis, we
will be able to determine how to design the training program so we do not under or
over-burden the employees with too much information.
o Creation of Training Manual and PowerPoint All users will receive training
manuals they can use to become more familiar with the system as time progresses.
o Reviewing System Goals with Staff In addition to training the staff on the day-today usage of the system, we will also remind them how this project links to
HireDesks initiative to improve employee morale. As well, when we show them the
benefits of using it, it will reduce any employee resistance to change.
Contingency Plan Trigger: Within three days of the system launch, less than 50% of
employees have logged on and used the system.
Contingency Plan: The contingency plan in this case will be first to ascertain if there is any
user training issues preventing users from using the system. Following that, a review of
technical limitations will be completed. Once both of those analyses are completed, a
continued training and adoption program will be adopted to ensure user adoption.
Included below is a Risk Assessment Matrix which outlines all of the above risks in a summarized
form with their likelihood, impact and severity information included. This matrix is designed to
provide the list of risks in a more condensed form.
Risk Event
Likelihood
Impact
Detection
Difficulty
When
Budget Loss
Scope Definition
Over Budget
Configuration
and Training
Resource Conflict
Configuration
and Training
Time Conflict
Configuration
and Training
System
Configuration
Configuration
System Doesnt
Meet Needs
Launch
System Buy-In
Launch
Included below is a Risk Severity Matrix which is a graphical representation of the Risk Assessment
PAGE 14
Matrix. This Risk Severity Matrix allows us to see graphically, which risks we should be most
mindful of.
PROJECT CONSTRAINTS & ASSUMPTIONS

An assumption we must have as the consulting firm is that a suitable vendor exists in the
marketplace that will be able to customize according to HireDesks needs. We also have to assume
that they will provide materials to us on time as well. This assumption also acts as a constraint
because if they do not, we are forced to stand still until they do.
Furthermore, like any project, time and costs are major constraints. We have to assume that the
project plan we have created will not be distorted by unforeseen events. Even though we have
contingency plans in place, it is possible that it will not be sufficient. According to the project
priority matrix, cost is one variable HireDesk is not willing to exhaust. We assume that if costs were
to increase, that we will have to trim the features in the system.
In addition, HireDesk has expressed their need for the system to be in place before their fiscal year
end. Currently, it is not a constraint; however this may pose as one in the future because if we
transpire to any configuration problems, it will delay our end date.
PAGE 15
Time
Performance
Constrain
Enhance
Accept
Cost
PAGE 16
PROJECT DELIVERABLES & PRIORITIES

As a result of our planning with MS Project we have identified the following seven key milestones.
The final deliverable expected with each step has been outlined as well.
PROJECT DELIVERABLES
There are a number of key project deliverables for this HRIS implementation. They include:
1. Needs Analysis Document
The needs analysis document will outline what HireDesk is looking to achieve from their
HRIS implementation.
2. HRIS Vendor Selection
After a number of vendor demonstrations and meetings, we will select the one we will use.
This is an important step for this project because HireDesk will know what system they are
implementing and can begin the training and support documentation.
3. System Configuration Completed
Once configuration is completed, the training and data migration phases can begin. The key
deliverable at this step is for the system to be fully configured and ready for use.
4. Training Program Created
This step will play an important role in the actual success of the project because training
documentation will be created. Once all of the training program components are completed,
the actual training of staff members can be completed. The key deliverable for this
milestone is that all the training documentation and components will be created.
5. Training Program Launched
In this step, the training program will be launched to all of HireDesks employees. This will
include delivering the PowerPoint training documents and the manuals. The key deliverable
here is for all HireDesk staff to be fully trained.
6. Data Migration Completed
Once the system is fully configured and is about to be launched, the data migration
component of the project will begin. In this section, we will migrate data from all existing
HireDesk systems into the new HRIS system. The key deliverable here is the data migration
is completed.
7. HRIS System Launched
The key deliverable here is that the system is launched on time and on budget.
PAGE 17
AGREEMENT ON PROJECT PRIORITIES

There is an agreement that the critical path is the most important part of the project. Formulating
and creating the critical path can be an asset in finding what needs to be completed and when. As
previously described, certain steps depend upon the preceding ones being finished first. Deciding
who should take on and complete the tasks is another critical area. As a team, we have agreed to
commit ourselves to this assignment, and to update the Project Manager frequently. Likewise, the
Project Manager has promised to monitor progress closely. Lastly, it is also a priority to ensure that
all of the components that HireDesk requires have been included.
PAGE 18
PROJECT BUDGET
The budget for the project was initially defined using the appropriation method. The reason for
using the appropriation method was because it allowed us to, on a macro level, define the budget.
Since the exact solution (e.g. which providers solution) that we will be implementing, the costs and
budget expectations have to remain less rigidly defined then if a final solution was already chosen.
*Note: This budget does not include the consulting organization fees. The consulting organization
fees total $100,000. This will bring the total cost of the project to $400,000.
With the budget defined using the apportionment method, we were able to come up with a detailed
project budget for each of the major steps. This detailed budget can be found on the pages
following.
PAGE 19
Systems Related Expenses:

Systems Configuration
Supporting Documentation Purchases
HRIS Vendor Consulting Time for Configuration
Total
$
$
Systems Integration
Microsoft Active Directory Plug-Ins
Misc. Costs
Total
$
$
System Training
Document Printing
Template Creation
A/V Equipment Leasing
Stock Photography Purchases
Hotel Meeting Room Leasing
Teleconferencing Costs
Total
$
$
$
$
$
$
Data Migration
HRIS Vendor Time - Data Migration Test
HRIS Vendor Time - Data Migration Actual
Total
$
$
System Testing
System Testing & Bug Tracking Software
HRIS Vendor Consulting Time to Fix Bugs
Total
$
$
System Evaluation
System License Costs (Annual)
System Implementation & Setup Costs (One Time)
Long-Distance Calls (for scheduling demos)
Total
$
$
$
4,500
10,500
$
15,000
7,500
30,000
15,000
7,500
104,000
2,250
5,250
9,000
1,200
6,000
900
10,500
2,400
4,500
10,500
4,500
3,000
83,096
20,800
104
Total Systems Related Expenses
180,000
45,000
Communications Plan:
Printing
Project Newsletter #1
Misc. Printing Costs
Total
$
$
$
$
Document Development
Stock Photography for Website
Website Designer
Writer (for supporting consultants)
Misc. Document Creation Costs
Total
$
$
$
$
2,250
2,250
2,250
8,250
$
15,000
30,000
6,000
6,000
6,000
12,000
Total Communications Plan Expenses
Launch:
Launch Party Location (being managed by HireDesk)
$
$
Food/Snacks
$
HIREDESK
HRIS IMPLEMENTATION PROJECT PLAN
Misc. Costs (TBD)
Total
Total Launch Expenses
30,000
9,000
9,000
12,000
PAGE 20
$
30,000
$
30,000
Launch:
Launch Party Location (being managed by HireDesk)
Food/Snacks
Misc. Costs (TBD)
Total
$
$
$
30,000
30,000
9,000
9,000
12,000
Total Launch Expenses
30,000
45,000
Total Consulting Expenses
100,000
TOTAL PROJECT COST
$ 400,000
Contingency Fund:
Misc. Costs (TBD)
Total
45,000
45,000
45,000
Total Contingency Expenses
Consulting Fees:
Jeff Summers
Christine Wheeler
Laura Shapiro
Michelle Lam
Eleni Papavasiliou
Total
$
$
$
$
$
20,000
20,000
20,000
20,000
20,000
$
100,000
PAGE 21
ADDITIONAL RECOMMENDATIONS
As with any project, there are additional things that an organization can do to ensure the success of
the project above and beyond just delivering the project. As with any proposal, Vancouver
Technology Implementations Inc. has identified, and included in the project plan, the following
project enhancements/recommendations:
Communications Plan
The purpose of this communications plan is to create awareness and interest about this
project. This awareness and interest will be achieved through email communications, a
project website and a project newsletter. All of these communication mediums will be used
both with one another and also separate from one another when appropriate. In this
communications plan, the projects objectives, the benefits and the overall progress of the
project will be communicated. The audience for this communications plan is the employees.
Full details about the deliverables for the communications plan can be found in the Project
Plan below. We believe that through this communications plan, HireDesk can ensure that
sufficient interest is achieved with the employees about the project and ensure that everyone
is on-board with the project.
Post-Launch Training
With any systems implementation, there is traditionally a large amount of pre-launch
training, but very little post-launch training. While pre-launch training is usually
sufficient to train the employees about a system, it often doesnt give them enough
knowledge to truly leverage the system to make a difference to their everyday lives. With
that in mind, that is why we have recommended and included in the project plan a PostLaunch Training component. Through this training component, we can ensure that
employees will have an opportunity to use the system at a basic level and through the postlaunch training learn more of the advanced functionality. This post launch training, which
will be a similar format as the pre-launch training, will ensure that everyone buys into the
system, thereby reducing the risk of a lack of system buy-in.
PAGE 22
PROJECT PLAN
GANTT CHART
Please find the Gantt Chart included within the package submitted to your organization.
NETWORK DIAGRAM
*Note: The above Project Network diagram only shows the major steps. To see the entire Network
Diagram, please see the Project File on the included CD with this document.
PAGE 23
MICROSOFT PROJECT REPORTS

With the attached document you will find a number of Microsoft Project Reports. They are, in
order:
1. Critical Tasks
2. Milestones
3. Delegated responsibilities
PAGE 24
Critical Tasks as of Fri 3/25/05

BADM 318 - Group Project File
ID
Task Name
Duration
1
232
233
HireDesk HRIS System Implementation

Data Migration
Review Existing HRIS Database
ID
253
Successor Name
System Launch
ID
238
Successor Name
Create Field Map of Existing HRIS Database
235
Type
FS
Type
FS
237
Field Mapping

ID
239
240
243
246
Successor Name
Create Field Map of New HRIS Database
Create Field Map Cross System Diagram
Get complete export of all Existing HRIS Database Information
Modify Field Map Cross System Diagram
ID
240
Successor Name
ID
242
Successor Name
Schedule Support/Data Migration Time with HRIS Provider
Type
FS
FS
FS
FS
Type
FS
Type
FS
241
Test Data Migration

ID
244
Successor Name
Work with HRIS Provider to Migrate Data
ID
245
246
Successor Name
Review Data Migration & Identify Possible Challenges
Type
FS
ID
248
Successor Name
Type
FS
FS
Type
FS
247
Actual Data Migration

ID
249
251
Successor Name
Clean-up Data
ID
250
Successor Name
Review Data
ID
251
Successor Name
ID
252
Successor Name
Review Data Migration
ID
254
Successor Name
Go-Live
Type
FS
FS
Fri 9/9/05
Wed 8/31/05
Fri 9/2/05
2 days
Fri 9/2/05
Wed 9/7/05
1 day
Thu 9/8/05
Fri 9/9/05
18.17 days
Fri 9/2/05
Wed 9/28/05
2 hrs
Fri 9/9/05
Fri 9/9/05
3 days
Tue 9/13/05
Fri 9/16/05
4 hrs
Fri 9/16/05
Fri 9/16/05
8.96 days
Fri 9/16/05
Thu 9/29/05
2 hrs
Fri 9/16/05
Fri 9/16/05
4 days
Fri 9/16/05
Thu 9/22/05
1.33 days
Thu 9/22/05
Fri 9/23/05
3 days
Fri 9/23/05
Wed 9/28/05
3 hrs
Wed 9/28/05
Thu 9/29/05
Lag
0 days
Review Data
Type
FS
Lag
0 days

Type
FS
Lag
0 days

Type
FS
Wed 8/31/05
2 days
Lag
0 days
0 days
Clean-up Data
Type
FS
5.75 days
Lag
0 days
248
252
Wed 8/31/05
Lag
0 days
0 days
251
Tue 8/30/05
Lag
2 days
250
1 day
Lag
0 days
242
249
Fri 10/28/05
Thu 9/29/05
Wed 8/31/05
Lag
0 days
246
Mon 3/7/05
Mon 8/29/05
Mon 8/29/05
Lag
0 days
0 days
0 days
0 days
244
176.94 days?
23.46 days
3 days
Lag
0 days
238
240
Finish
Lag
0 days
Data Security
239
Start
Lag
0 days
Page 1

ID
Task Name
Duration
253
System Launch
254
Go-Live
ID
255
259
260
270
277
284
Successor Name
HRIS System Launched
Review System Logons
Review System Record Changes
Create System Change Process
Create System Maintenance Process
Review System Logs
ID
256
Successor Name
First Day Support
ID
257
285
Successor Name
Second Day Support
Review Support Questions
255
Type
FS
FS
FS
FS
FS
FS
256
Type
FS
FS
283
Post-Launch System Training

ID
286
Successor Name
Define Training Objectives
ID
287
Successor Name
Define Training Programs
Type
FS
ID
288
296
314
Successor Name
Create Needs Analysis Document
Validate Training Schedule
Type
FS
Type
FS
FS
FS
297
298
Successor Name
Session #3
Session #4
Session #6
Type
FS
FS
FS
Session #3
ID
300
302
Successor Name
Session #4
Session #3
Type
FS
FS
301
Word-based Documents
302
Session #3
ID
305
Successor Name
Update with Session 3 Content
Type
FS
304
HTML-based Website
309
Successor Name
Training Session #3
Type
FS
Fri 9/30/05
1 day
Fri 9/30/05
Fri 9/30/05
20.82 days
Mon 10/3/05
Fri 10/28/05
7 hrs
Mon 10/3/05
Mon 10/3/05
4 hrs
Mon 10/3/05
Tue 10/4/05
1 day
Tue 10/4/05
Wed 10/5/05
15.19 days
14.94 days
Wed 10/5/05
Wed 10/5/05
Tue 10/25/05
Tue 10/25/05
1 hr
Wed 10/5/05
Wed 10/5/05
11.13 days
6 days
Wed 10/5/05
Wed 10/5/05
Thu 10/20/05
Thu 10/13/05
1.5 days
Wed 10/5/05
Mon 10/10/05
Lag
0 days
0 days
305
ID
310
Fri 9/30/05
Lag
0 days
0 days
0 days
Create Training Materials

Powerpoint-based Documents
299
0 days
Lag
0 days
0 days
0 days
Staff Training Sessions

General Staff Training
ID
299
300
318
Fri 9/30/05
Lag
0 days
296
Fri 10/21/05
Thu 9/29/05
Lag
0 days
294
295
Thu 9/29/05
1 day
Lag
0 days
0 days
285
287
17.5 days
Lag
0 days
First Day Support
286
Finish
Lag
0 days
0 days
0 days
0 days
0 days
0 days

Type
FS
Start
5.25 days
Tue 10/11/05
Tue 10/18/05
1.13 days
Tue 10/11/05
Wed 10/12/05
Lag
0 days
5.56 days
Wed 10/12/05
Thu 10/20/05
2 hrs
Wed 10/12/05
Thu 10/13/05
7.13 days
Fri 10/14/05
Tue 10/25/05
Lag
0 days
Hold Sessions
Page 2

ID
Task Name
310
Training Session #3
ID
311
Successor Name
Training Session #4
ID
312
Successor Name
Evaluate Training
ID
334
335
Successor Name
311
Type
FS
Type
FS
Type
FS
FS

ID
336
Successor Name
Review User Feedback
ID
336
Successor Name
335
4 hrs
Fri 10/14/05
Mon 10/17/05
4 hrs
Fri 10/21/05
Tue 10/25/05
2 hrs
Tue 10/25/05
Tue 10/25/05
3.25 days
0.25 days
Tue 10/25/05
Tue 10/25/05
Fri 10/28/05
Tue 10/25/05
2 hrs
Tue 10/25/05
Tue 10/25/05
2 hrs
Tue 10/25/05
Tue 10/25/05
3 days
Tue 10/25/05
Fri 10/28/05
Lag
0 days
0 days
Project Evaluation
Review System Usage
334
Finish
Lag
0 days
Evaluate Training
332
333
Start
Lag
5 days
Training Session #4
312
336
Duration
Type
FS
Lag
0 days

Type
FS
Lag
0 days
Page 3
Milestones as of Fri 3/25/05

ID
Task Name
1
92
20
HireDesk HRIS System Implementation

System Configuration
Systems Evaluation & Selection
22
HRIS Vendor List Created
25
131
1st Round System Demos

Systems Integration
30
135
39
130
Potential HRIS Vendors Selected

HRIS Integrated with other HireDesk Systems
HRIS Vendor Selected
System Configuration Completed
159
182
204
Pre-Launch System Training

HR Dept. & Admin Staff Training
231
Pre-Launch Training Completed
253
System Launch
255
283
294
313
Post-Launch System Training

HR Dept. & Admin Staff Training
331
Post System Launch Training Completed
Duration
176.94 days?
66.3 days
43.64 days
0 days
15.85 days
12.21 days
0 days
0 days
0 days
0 days
33.43 days
32.05 days
30.55 days
0 days
17.5 days
0 days
20.82 days
15.19 days
12.88 days
0 days
Page 1
Milestones as of Fri 3/25/05

Start
Finish
Mon 3/7/05
Mon 3/28/05
Tue 3/29/05
Fri 10/28/05
Fri 6/24/05
Thu 5/26/05
Wed 3/30/05
Wed 3/30/05
Mon 4/11/05
Fri 4/29/05
Mon 5/2/05
Tue 5/17/05
Mon 5/2/05
Tue 5/17/05
Thu 5/19/05
Fri 6/24/05
Mon 5/2/05
Tue 5/17/05
Thu 5/19/05
Fri 6/24/05
Thu 7/14/05
Fri 7/15/05
Tue 7/19/05
Mon 8/29/05
Mon 8/29/05
Mon 8/29/05
Mon 8/29/05
Mon 8/29/05
Thu 9/29/05
Fri 10/21/05
Fri 9/30/05
Fri 9/30/05
Mon 10/3/05
Wed 10/5/05
Wed 10/5/05
Fri 10/28/05
Tue 10/25/05
Fri 10/21/05
Thu 10/20/05
Thu 10/20/05
Page 2
Who Does What as of Fri 3/25/05

ID
1
ID
15
48
49
19
32
54
55
16
58
4
98
99
100
101
102
103
81
84
87
90
62
65
68
71
134
238
239
240
257
281
282
267
268
258
3
21
23
24
27
28
29
36
37
34
45
93
94
95
97
114
117
133
Resource Name
Work
Christine Wheeler
556.72 hrs
Task Name
Meet with Key Project Management Team Leaders
Define Audience
Define Message
Review Needs Analysis with HireDesk
Select "Top 3" Vendors
Create Project Website Design
Create Project Website Content
Analyze Team Comments and Concerns from Meeting
Create Project Briefing Document
Review Client Collateral
Define Standard System Fields Needed
Define Customized Fields Needed
Define Field Names
Define Field Structure
Define Field Values
Add/Customize Fields in System
Create Project Newsletter Template
Proofread & Send Newsletter
Create Content
Create Content
Create Content
Create Content
Integration Active Directory with HRIS User Administration
Second Day Support
With IT Dept
With HR Dept.
With IT Dept
With HR Dept.
Third Day Support
Review Client Website
Create List of Possible Systems
Review System Vendor's Websites
Create Features vs. Needs Document
Create "Demo Evaluation" Template
Hold 1st Round Demos with Possible System Vendors
Review "Demo Evaluations"
Conduct "Top 3" Demos
Review "Top 3 Demo Evaluations"
Create "Top 3 Demo Evaluation" Template
Define Communications Plan Objectives
Review HRIS Vendor Implementation Guide
Review HRIS Vendor Best Practices Guide
Review HRIS Vendor System Manual
Create Fields Document outlining all Fields Needed
Review what fields/criteria are needed to generate reports
Build Reports in system
Review Network Infrastructure
Units
100%
100%
100%
100%
100%
100%
100%
100%
100%
20%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
20%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
75%
75%
75%
100%
100%
25%
100%
Work
6 hrs
2 hrs
4 hrs
3 hrs
6 hrs
24 hrs
24 hrs
8 hrs
4 hrs
16 hrs
8 hrs
8 hrs
6 hrs
8 hrs
8 hrs
8 hrs
24 hrs
1.5 hrs
1.5 hrs
1.5 hrs
3 hrs
3 hrs
3 hrs
3 hrs
4 hrs
16 hrs
16 hrs
8 hrs
8 hrs
4 hrs
3 hrs
4 hrs
3 hrs
8 hrs
1.6 hrs
16 hrs
40 hrs
16 hrs
5 hrs
56 hrs
16 hrs
18.42 hrs
8 hrs
0 hrs
4 hrs
12 hrs
12 hrs
24 hrs
16 hrs
4 hrs
3.2 hrs
8 hrs
Page 1
Delay
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
Start
Mon 3/21/05
Wed 5/4/05
Fri 5/6/05
Mon 3/28/05
Mon 5/2/05
Wed 5/18/05
Fri 5/6/05
Tue 3/22/05
Wed 5/11/05
Mon 3/7/05
Wed 6/8/05
Thu 6/9/05
Fri 6/10/05
Mon 6/13/05
Tue 6/14/05
Wed 6/15/05
Mon 5/23/05
Thu 6/16/05
Thu 6/30/05
Thu 6/30/05
Wed 5/18/05
Wed 6/15/05
Thu 7/14/05
Tue 8/9/05
Mon 5/16/05
Wed 8/31/05
Fri 9/2/05
Thu 9/8/05
Mon 10/3/05
Mon 10/10/05
Mon 10/10/05
Thu 6/30/05
Mon 7/4/05
Mon 10/3/05
Mon 3/7/05
Tue 3/29/05
Wed 3/30/05
Thu 4/7/05
Mon 4/11/05
Fri 4/15/05
Wed 4/27/05
Wed 5/11/05
Tue 5/17/05
Mon 5/2/05
Mon 5/2/05
Thu 5/26/05
Mon 5/30/05
Tue 5/31/05
Mon 6/6/05
Thu 6/16/05
Mon 6/20/05
Tue 5/3/05
Finish
Tue 3/22/05
Wed 5/4/05
Fri 5/6/05
Mon 3/28/05
Tue 5/3/05
Mon 5/23/05
Fri 5/13/05
Wed 3/23/05
Thu 5/12/05
Fri 3/18/05
Thu 6/9/05
Fri 6/10/05
Mon 6/13/05
Tue 6/14/05
Wed 6/15/05
Wed 6/15/05
Thu 5/26/05
Thu 6/16/05
Thu 6/30/05
Thu 6/30/05
Wed 5/18/05
Thu 6/16/05
Fri 7/15/05
Wed 8/10/05
Tue 5/17/05
Fri 9/2/05
Wed 9/7/05
Fri 9/9/05
Mon 10/3/05
Mon 10/10/05
Mon 10/10/05
Mon 7/4/05
Mon 7/4/05
Tue 10/4/05
Mon 3/7/05
Wed 3/30/05
Thu 4/7/05
Mon 4/11/05
Tue 4/12/05
Mon 4/25/05
Fri 4/29/05
Mon 5/16/05
Wed 5/18/05
Mon 5/2/05
Tue 5/3/05
Mon 5/30/05
Tue 5/31/05
Mon 6/6/05
Wed 6/8/05
Fri 6/17/05
Wed 6/22/05
Thu 5/12/05

ID
Resource Name
Work
"Christine Wheeler" continued

ID
234
235
236
243
254
256
Task Name
Fields
Data Security
Data Integrity
Go-Live
First Day Support
ID
45
111
112
113
114
115
116
117
3
4
15
16
19
21
23
24
27
28
29
32
36
37
34
48
49
93
94
95
97
98
99
100
101
102
103
133
134
142
144
146
148
150
Task Name
Define Communications Plan Objectives
Create Report Document outling all reports
Review existing reports
Review requested reports
Review what fields/criteria are needed to generate reports
Define preferred delivery format for reports
Define preferred delivery dates for reports
Build Reports in system
Define Audience
Define Message
Create Fields Document outlining all Fields Needed
Define Standard System Fields Needed
Define Customized Fields Needed
Define Field Names
Define Field Structure
Define Field Values
Add/Customize Fields in System
Hold Meeting #1
Hold Meeting #2
Hold Meeting #3
Hold Meeting #4
Hold Meeting #5
Eleni Papavasiliou
Units
50%
50%
50%
50%
100%
100%
Work
8 hrs
4 hrs
8 hrs
3 hrs
8 hrs
8 hrs
Delay
0 days
0 days
0 days
0 days
0 days
0 days
Start
Mon 8/29/05
Tue 8/30/05
Mon 8/29/05
Wed 9/7/05
Thu 9/29/05
Fri 9/30/05
Finish
Tue 8/30/05
Wed 8/31/05
Tue 8/30/05
Thu 9/8/05
Fri 9/30/05
Fri 9/30/05
466.15 hrs
Units
100%
100%
100%
100%
100%
100%
100%
100%
20%
20%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
75%
75%
75%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
Work
4 hrs
8 hrs
8 hrs
16 hrs
4 hrs
2 hrs
2 hrs
12.8 hrs
1.6 hrs
16 hrs
6 hrs
8 hrs
3 hrs
16 hrs
40 hrs
16 hrs
4.75 hrs
56 hrs
16 hrs
15 hrs
16 hrs
8 hrs
8 hrs
2 hrs
4 hrs
12 hrs
12 hrs
24 hrs
16 hrs
8 hrs
8 hrs
6 hrs
8 hrs
8 hrs
8 hrs
8 hrs
4 hrs
2 hrs
2 hrs
2 hrs
2 hrs
2 hrs
Page 2
Delay
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
Start
Mon 5/2/05
Mon 4/11/05
Wed 4/13/05
Wed 6/15/05
Fri 6/17/05
Mon 6/20/05
Mon 6/20/05
Mon 6/20/05
Mon 3/7/05
Mon 3/7/05
Mon 3/21/05
Tue 3/22/05
Mon 3/28/05
Tue 3/29/05
Wed 3/30/05
Thu 4/7/05
Tue 4/12/05
Fri 4/15/05
Wed 4/27/05
Mon 5/2/05
Wed 5/11/05
Mon 5/16/05
Wed 5/4/05
Fri 5/6/05
Fri 5/6/05
Thu 5/26/05
Mon 5/30/05
Tue 5/31/05
Mon 6/6/05
Wed 6/8/05
Thu 6/9/05
Fri 6/10/05
Mon 6/13/05
Tue 6/14/05
Thu 6/16/05
Thu 5/5/05
Thu 5/12/05
Tue 6/28/05
Wed 6/29/05
Mon 7/4/05
Tue 7/5/05
Thu 7/7/05
Finish
Wed 5/4/05
Tue 4/12/05
Wed 4/13/05
Thu 6/16/05
Mon 6/20/05
Mon 6/20/05
Mon 6/20/05
Wed 6/22/05
Mon 3/7/05
Fri 3/18/05
Tue 3/22/05
Wed 3/23/05
Mon 3/28/05
Wed 3/30/05
Thu 4/7/05
Mon 4/11/05
Wed 4/13/05
Mon 4/25/05
Fri 4/29/05
Wed 5/4/05
Thu 5/12/05
Tue 5/17/05
Thu 5/5/05
Fri 5/6/05
Fri 5/6/05
Mon 5/30/05
Tue 5/31/05
Mon 6/6/05
Wed 6/8/05
Thu 6/9/05
Fri 6/10/05
Mon 6/13/05
Tue 6/14/05
Wed 6/15/05
Fri 6/17/05
Fri 5/6/05
Fri 5/13/05
Tue 6/28/05
Wed 6/29/05
Mon 7/4/05
Tue 7/5/05
Thu 7/7/05

ID
Resource Name
Work
"Eleni Papavasiliou" continued

ID
152
154
156
254
256
257
258
Task Name
Hold Meeting #6
Hold Meeting #7
Hold Meeting #8
Go-Live
First Day Support
Second Day Support
Third Day Support
ID
33
35
41
42
43
137
138
139
158
166
167
171
172
177
178
180
181
179
83
86
89
63
66
69
72
156
154
152
150
148
146
144
190
191
194
193
196
197
202
208
211
Task Name
Notify "Top 3" Vendors of their acceptance
Schedule "Top 3" Demos
Review outstanding concerns/questions with HireDesk
Enter into pricing and contract negotiations with selected vendor
Sign Contract(s) with selected vendor
Create System Testing Committee Mandate
Create System Testing Committee Processes
Create System Testing Plan
Summarize System Testing Committee Comments to Training
Create Training Manual Document Template
Create Training Manual Style Sheet
What is HireDesk HRIS?
Frequent Use Case Scenarios
How do I?
Frequently Asked Questions
HireDesk HR Processes
Create Content for Newsletter
Proofread & Send
Proofread & Send
Proofread & Send
Proofread & Send
Hold Meeting #8
Hold Meeting #7
Hold Meeting #6
Hold Meeting #5
Hold Meeting #4
Hold Meeting #3
Hold Meeting #2
Session #1
Session #2
Session #2
Session #1
Training Session #2
Session #1
Session #4
Michelle Lam
Units
100%
100%
100%
100%
100%
100%
100%
Work
3 hrs
3 hrs
3 hrs
8 hrs
8 hrs
8 hrs
8 hrs
Delay
0 days
0 days
0 days
0 days
0 days
0 days
0 days
Start
Fri 7/8/05
Tue 7/12/05
Thu 7/14/05
Thu 9/29/05
Fri 9/30/05
Mon 10/3/05
Mon 10/3/05
Finish
Mon 7/11/05
Tue 7/12/05
Thu 7/14/05
Fri 9/30/05
Fri 9/30/05
Mon 10/3/05
Tue 10/4/05
958.87 hrs
Units
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
50%
50%
50%
50%
50%
50%
50%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
50%
50%
50%
50%
100%
100%
50%
50%
50%
Page 3
Work
1.5 hrs
1.5 hrs
4 hrs
32 hrs
1.5 hrs
2 hrs
8 hrs
8 hrs
8 hrs
8 hrs
8 hrs
1 hr
0 hrs
4 hrs
1 hr
0 hrs
0 hrs
0 hrs
4 hrs
4 hrs
4 hrs
1 hr
1 hr
1 hr
1 hr
3 hrs
3 hrs
3 hrs
2 hrs
2 hrs
2 hrs
2 hrs
6 hrs
6 hrs
4 hrs
4 hrs
1 hr
1 hr
1 hr
6 hrs
6 hrs
Delay
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
Start
Fri 5/6/05
Fri 5/6/05
Thu 5/19/05
Fri 5/20/05
Wed 5/25/05
Fri 6/24/05
Fri 6/24/05
Mon 6/27/05
Thu 7/14/05
Thu 7/14/05
Fri 8/5/05
Wed 8/10/05
Thu 8/11/05
Tue 8/9/05
Wed 8/10/05
Fri 8/12/05
Mon 8/15/05
Thu 8/11/05
Mon 6/6/05
Wed 6/29/05
Thu 6/30/05
Wed 5/18/05
Thu 6/16/05
Tue 8/9/05
Wed 8/10/05
Thu 7/14/05
Tue 7/12/05
Fri 7/8/05
Thu 7/7/05
Tue 7/5/05
Mon 7/4/05
Wed 6/29/05
Tue 7/26/05
Thu 7/28/05
Tue 8/2/05
Thu 7/28/05
Fri 8/5/05
Tue 8/9/05
Thu 8/25/05
Tue 7/26/05
Tue 8/2/05
Finish
Fri 5/6/05
Mon 5/9/05
Fri 5/20/05
Wed 5/25/05
Thu 5/26/05
Fri 6/24/05
Mon 6/27/05
Tue 6/28/05
Tue 7/26/05
Fri 7/15/05
Mon 8/8/05
Thu 8/11/05
Thu 8/11/05
Wed 8/10/05
Wed 8/10/05
Fri 8/12/05
Mon 8/15/05
Thu 8/11/05
Tue 6/7/05
Thu 6/30/05
Thu 6/30/05
Wed 5/18/05
Thu 6/16/05
Tue 8/9/05
Thu 8/11/05
Thu 7/14/05
Tue 7/12/05
Mon 7/11/05
Thu 7/7/05
Tue 7/5/05
Mon 7/4/05
Wed 6/29/05
Wed 7/27/05
Tue 8/2/05
Thu 8/4/05
Fri 7/29/05
Fri 8/5/05
Tue 8/9/05
Fri 8/26/05
Wed 7/27/05
Thu 8/4/05

ID
Resource Name
Work
"Michelle Lam" continued

ID
210
209
213
214
215
216
221
222
223
224
201
183
184
185
218
219
199
242
245
246
251
248
249
250
252
293
299
300
302
303
305
306
308
310
311
312
317
318
320
321
323
325
326
328
329
330
292
143
145
147
149
151
Task Name
Session #3
Session #2
Session #1
Session #2
Session #3
Session #4
Training Session #1
Create PowerPoint Template
Create Word Template
Create Training Website Design
Session #2
Session #4
Session #2
Clean-up Data
Review Data
Update HR Dept. & Admin Staff Training Manual
Session #3
Session #4
Session #3
Session #4
Session #4
Training Session #3
Training Session #4
Evaluate Training
Session #5
Session #6
Session #5
Session #6
Session #6
Training Session #5
Training Session #6
Evaluate Training Session
Update General Staff Training Manual
Summarize System Testing Committee Comments to Customization Team
Units
50%
50%
50%
50%
50%
50%
100%
100%
100%
100%
50%
100%
100%
100%
50%
50%
50%
100%
50%
50%
100%
100%
100%
50%
50%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
Page 4
Work
6 hrs
6 hrs
4 hrs
4 hrs
4 hrs
4 hrs
1 hr
1 hr
1 hr
1 hr
1 hr
16 hrs
8 hrs
24 hrs
2.92 hrs
1.92 hrs
1.82 hrs
2 hrs
8 hrs
2 hrs
24 hrs
2 hrs
32 hrs
5.33 hrs
1.5 hrs
16 hrs
12 hrs
3.53 hrs
8 hrs
8 hrs
1 hr
2 hrs
6 hrs
2 hrs
2 hrs
2 hrs
12 hrs
12 hrs
8 hrs
8 hrs
6 hrs
1 hr
1 hr
2 hrs
2 hrs
2 hrs
16 hrs
3 hrs
3 hrs
3 hrs
3 hrs
3 hrs
Delay
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
Start
Fri 7/29/05
Wed 7/27/05
Wed 7/27/05
Fri 7/29/05
Tue 8/2/05
Thu 8/4/05
Tue 8/2/05
Mon 8/1/05
Tue 8/16/05
Wed 8/24/05
Tue 8/9/05
Fri 7/15/05
Tue 7/19/05
Wed 7/20/05
Thu 7/28/05
Fri 8/5/05
Tue 8/2/05
Fri 9/9/05
Fri 9/16/05
Fri 9/16/05
Fri 9/23/05
Fri 9/16/05
Fri 9/16/05
Thu 9/22/05
Wed 9/28/05
Tue 10/25/05
Wed 10/5/05
Wed 10/12/05
Tue 10/11/05
Fri 10/14/05
Wed 10/12/05
Wed 10/19/05
Tue 10/18/05
Fri 10/14/05
Tue 10/25/05
Tue 10/25/05
Thu 10/6/05
Thu 10/13/05
Mon 10/10/05
Mon 10/17/05
Thu 10/20/05
Wed 10/12/05
Wed 10/19/05
Wed 10/12/05
Thu 10/20/05
Thu 10/20/05
Fri 10/21/05
Tue 6/28/05
Wed 6/29/05
Mon 7/4/05
Tue 7/5/05
Thu 7/7/05
Finish
Tue 8/2/05
Thu 7/28/05
Thu 7/28/05
Mon 8/1/05
Wed 8/3/05
Fri 8/5/05
Tue 8/2/05
Mon 8/1/05
Tue 8/16/05
Wed 8/24/05
Wed 8/10/05
Tue 7/19/05
Wed 7/20/05
Mon 7/25/05
Fri 7/29/05
Fri 8/5/05
Fri 8/5/05
Fri 9/9/05
Wed 9/28/05
Fri 9/16/05
Wed 9/28/05
Fri 9/16/05
Thu 9/22/05
Fri 9/23/05
Thu 9/29/05
Thu 10/27/05
Mon 10/10/05
Wed 10/12/05
Wed 10/12/05
Mon 10/17/05
Wed 10/12/05
Wed 10/19/05
Wed 10/19/05
Fri 10/14/05
Tue 10/25/05
Tue 10/25/05
Mon 10/10/05
Fri 10/14/05
Tue 10/11/05
Tue 10/18/05
Fri 10/21/05
Wed 10/12/05
Thu 10/20/05
Thu 10/13/05
Thu 10/20/05
Thu 10/20/05
Tue 10/25/05
Tue 6/28/05
Thu 6/30/05
Mon 7/4/05
Wed 7/6/05
Thu 7/7/05

ID
Resource Name
Work

ID
153
155
157
3
4
11
14
15
16
17
19
26
27
28
29
32
36
37
34
38
40
48
49
93
94
95
105
119
125
120
121
122
123
126
127
128
129
106
107
108
109
133
134
142
169
175
203
230
244
254
256
257
Task Name
Create Project Time & Cost Tracking Database
Create Meeting Agenda
Schedule Demos with Possible System Vendors
Make System Selection
Create List of any additional outstanding concerns/questions
Define Audience
Define Message
Create Existing Processes Document
Define System User List
Review Current HRIS Security Levels
Review Integration with Active Directory
Create User Groups
Create User Accounts & Passwords in System
Group Users by User Group
Create Security Levels
Create Security Permissions on Field by Field Basis
Apply Security Levels to User Groups
Review Complete System Configuration
Review Existing Processes Document and Map to New System
Integrate existing processes into New HRIS System
Create Document outlining how new Processes are mapped to system
Create Document for HR staff to inform them how processes have changed
Hold Meeting #1
Create Training Manual Table of Contents
Evaluate Training
Evaluate Training Sessions
Go-Live
First Day Support
Second Day Support
Units
100%
100%
100%
20%
20%
50%
50%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
75%
75%
75%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
33%
33%
50%
100%
100%
100%
Page 5
Work
4 hrs
4 hrs
4 hrs
1.6 hrs
16 hrs
8 hrs
4 hrs
6 hrs
8 hrs
24 hrs
3 hrs
16 hrs
2.25 hrs
60.05 hrs
16 hrs
9 hrs
16 hrs
8 hrs
0 hrs
8 hrs
4 hrs
2 hrs
4.15 hrs
12 hrs
12 hrs
24 hrs
16 hrs
4 hrs
4 hrs
3 hrs
2 hrs
6 hrs
2 hrs
8 hrs
24 hrs
4 hrs
16 hrs
16 hrs
16 hrs
8 hrs
8 hrs
8 hrs
4 hrs
2 hrs
0 hrs
6 hrs
0 hrs
1.32 hrs
12 hrs
8 hrs
8 hrs
8 hrs
Delay
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
Start
Mon 7/11/05
Tue 7/12/05
Wed 8/10/05
Mon 3/7/05
Mon 3/7/05
Mon 3/7/05
Fri 3/18/05
Mon 3/21/05
Tue 3/22/05
Wed 3/23/05
Mon 3/28/05
Mon 4/11/05
Mon 4/18/05
Fri 4/15/05
Thu 4/28/05
Tue 5/3/05
Wed 5/11/05
Mon 5/16/05
Mon 5/2/05
Wed 5/18/05
Thu 5/19/05
Fri 5/6/05
Fri 5/6/05
Thu 5/26/05
Mon 5/30/05
Tue 5/31/05
Tue 3/29/05
Fri 4/1/05
Mon 3/28/05
Wed 4/6/05
Wed 4/27/05
Fri 4/15/05
Mon 5/2/05
Thu 3/31/05
Wed 4/6/05
Wed 5/4/05
Wed 6/22/05
Fri 4/1/05
Fri 4/8/05
Wed 4/27/05
Mon 5/2/05
Thu 5/5/05
Thu 5/12/05
Tue 6/28/05
Mon 8/8/05
Mon 8/8/05
Fri 8/26/05
Fri 8/26/05
Tue 9/13/05
Thu 9/29/05
Fri 9/30/05
Mon 10/3/05
Finish
Mon 7/11/05
Wed 7/13/05
Thu 8/11/05
Mon 3/7/05
Fri 3/18/05
Tue 3/8/05
Mon 3/21/05
Tue 3/22/05
Wed 3/23/05
Mon 3/28/05
Mon 3/28/05
Wed 4/13/05
Mon 4/18/05
Wed 4/27/05
Mon 5/2/05
Wed 5/4/05
Thu 5/12/05
Tue 5/17/05
Mon 5/2/05
Thu 5/19/05
Thu 5/19/05
Fri 5/6/05
Fri 5/6/05
Mon 5/30/05
Tue 5/31/05
Mon 6/6/05
Thu 3/31/05
Fri 4/1/05
Tue 3/29/05
Wed 4/6/05
Wed 4/27/05
Mon 4/18/05
Mon 5/2/05
Fri 4/1/05
Thu 4/14/05
Thu 5/5/05
Fri 6/24/05
Wed 4/6/05
Tue 4/26/05
Thu 4/28/05
Tue 5/3/05
Fri 5/6/05
Fri 5/13/05
Tue 6/28/05
Mon 8/8/05
Tue 8/9/05
Fri 8/26/05
Mon 8/29/05
Fri 9/16/05
Fri 9/30/05
Fri 9/30/05
Mon 10/3/05

ID
Resource Name
Work

ID
258
226
227
228
229
58
Task Name
Third Day Support
Training Session #1
Training Session #2
Training Session #3
Training Session #4
Create Project Briefing Document
ID
230
13
23
28
24
27
29
336
126
34
36
37
40
38
6
9
11
17
14
56
91
169
175
127
105
106
107
108
109
119
120
122
128
121
123
8
10
7
132
235
125
236
Task Name
Schedule Meeting with HireDesk Management Team Leaders
Create Security Levels
Create List of any additional outstanding concerns/questions
Make System Selection
Create Client Definition Team
Create Communications Team
Create Project Time & Cost Tracking Database
Create Meeting Agenda
Create Project Website Weekly Update Process
Review Communications Plan Success
Create Security Permissions on Field by Field Basis
Create Existing Processes Document
Review Existing Processes Document and Map to New System
Integrate existing processes into New HRIS System
Create Document outlining how new Processes are mapped to system
Create Document for HR staff to inform them how processes have changed
Define System User List
Review Integration with Active Directory
Create User Accounts & Passwords in System
Apply Security Levels to User Groups
Create User Groups
Group Users by User Group
Create System Configuration Team
Create Testing Team
Create System Evaluation Team
Review Existing HireDesk Systems
Data Security
Review Current HRIS Security Levels
Data Integrity
Jeff Summers
Units
100%
100%
100%
100%
100%
100%
Work
8 hrs
2 hrs
2 hrs
2 hrs
2 hrs
4 hrs
Units
33%
100%
100%
100%
100%
100%
100%
100%
25%
100%
100%
100%
100%
100%
100%
100%
50%
100%
50%
100%
100%
100%
100%
15%
100%
100%
100%
100%
100%
100%
100%
25%
10%
25%
25%
100%
100%
100%
100%
50%
100%
50%
Work
1.32 hrs
1.5 hrs
1.4 hrs
8.4 hrs
1.2 hrs
0.75 hrs
2.4 hrs
24 hrs
4 hrs
0 hrs
2.4 hrs
1.2 hrs
4 hrs
8 hrs
2.5 hrs
2.5 hrs
8 hrs
24 hrs
4 hrs
2 hrs
2 hrs
8 hrs
8 hrs
12 hrs
16 hrs
16 hrs
16 hrs
8 hrs
8 hrs
4 hrs
3 hrs
6 hrs
2 hrs
2 hrs
2 hrs
2.5 hrs
2.5 hrs
2.5 hrs
16 hrs
4 hrs
4 hrs
8 hrs
Delay
0 days
0 days
0 days
0 days
0 days
0 days
Start
Mon 10/3/05
Fri 8/5/05
Fri 8/12/05
Fri 8/19/05
Fri 8/26/05
Mon 5/9/05
Finish
Tue 10/4/05
Fri 8/5/05
Fri 8/12/05
Fri 8/19/05
Fri 8/26/05
Mon 5/9/05
521.8 hrs
Page 6
Delay
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
Start
Fri 8/26/05
Fri 3/18/05
Wed 3/30/05
Fri 4/15/05
Thu 4/7/05
Mon 4/11/05
Wed 4/27/05
Tue 10/25/05
Thu 3/31/05
Mon 5/2/05
Wed 5/11/05
Mon 5/16/05
Thu 5/19/05
Wed 5/18/05
Wed 3/9/05
Fri 4/29/05
Tue 3/8/05
Wed 3/23/05
Fri 3/18/05
Fri 5/6/05
Wed 8/24/05
Mon 8/8/05
Mon 8/8/05
Fri 4/8/05
Tue 3/29/05
Wed 4/6/05
Fri 4/22/05
Tue 4/26/05
Thu 4/28/05
Tue 4/5/05
Fri 4/8/05
Fri 4/8/05
Tue 5/3/05
Mon 4/18/05
Wed 4/27/05
Mon 4/25/05
Tue 4/26/05
Mon 3/28/05
Fri 4/29/05
Tue 8/30/05
Tue 3/29/05
Mon 8/29/05
Finish
Mon 8/29/05
Fri 3/18/05
Thu 4/7/05
Mon 4/18/05
Thu 4/7/05
Mon 4/11/05
Wed 4/27/05
Fri 10/28/05
Tue 4/5/05
Mon 5/2/05
Wed 5/11/05
Tue 5/17/05
Thu 5/19/05
Thu 5/19/05
Mon 3/28/05
Fri 4/29/05
Wed 3/9/05
Mon 3/28/05
Mon 3/21/05
Fri 5/6/05
Wed 8/24/05
Wed 8/10/05
Tue 8/9/05
Thu 4/21/05
Thu 3/31/05
Fri 4/8/05
Mon 4/25/05
Wed 4/27/05
Fri 4/29/05
Wed 4/6/05
Fri 4/8/05
Wed 4/13/05
Fri 5/6/05
Mon 4/18/05
Thu 4/28/05
Tue 4/26/05
Tue 4/26/05
Tue 3/29/05
Tue 5/3/05
Wed 8/31/05
Tue 3/29/05
Tue 8/30/05

ID
Resource Name
Work
"Jeff Summers" continued

ID
243
277
278
279
287
288
290
284
285
264
265
263
94
95
129
18
3
4
15
16
19
21
48
49
93
203
234
244
245
246
250
252
254
286
Task Name
Create System Maintenance Process
Create System Maintenance Tracking Database
Get Proposed System Upgrade/Maintenance Schedule from HRIS Provider
Create Curriculum Document
Review System Logs
Create System Support Process
Create System Support Tracking Database
Create Internal System Support Processes
Review Complete System Configuration
Schedule Meeting with HireDesk Management Team Leaders
Define Audience
Define Message
Evaluate Training
Fields
Review Data
Go-Live
ID
162
163
160
164
187
205
161
228
229
226
227
74
75
76
Task Name
Create Instructional Design Document
Create Curriculum Document
Training Session #3
Training Session #4
Training Session #1
Training Session #2
General Staff Reminder #1
General Staff Reminder #2
HR Staff Reminder #1
Laura Shapiro
Units
50%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
20%
20%
100%
100%
100%
100%
100%
100%
100%
33%
50%
50%
50%
50%
50%
50%
100%
100%
Work
3 hrs
16 hrs
8 hrs
6 hrs
8 hrs
2 hrs
2 hrs
2 hrs
7 hrs
16 hrs
8 hrs
16 hrs
16 hrs
32 hrs
16 hrs
1.5 hrs
1.6 hrs
16 hrs
6 hrs
8 hrs
3 hrs
2.4 hrs
1.75 hrs
4 hrs
16 hrs
1.32 hrs
8 hrs
12 hrs
8 hrs
2 hrs
2.67 hrs
1.5 hrs
8 hrs
4 hrs
Delay
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
Start
Fri 9/2/05
Fri 9/30/05
Thu 10/6/05
Fri 10/7/05
Tue 10/4/05
Thu 10/6/05
Mon 10/10/05
Mon 10/10/05
Mon 10/3/05
Tue 6/28/05
Wed 6/29/05
Fri 6/24/05
Mon 5/30/05
Tue 5/31/05
Wed 6/22/05
Mon 3/28/05
Mon 3/7/05
Mon 3/7/05
Mon 3/21/05
Tue 3/22/05
Mon 3/28/05
Tue 3/29/05
Wed 5/4/05
Fri 5/6/05
Thu 5/26/05
Fri 8/26/05
Mon 8/29/05
Tue 9/13/05
Fri 9/16/05
Fri 9/16/05
Thu 9/22/05
Wed 9/28/05
Thu 9/29/05
Mon 10/3/05
569.7 hrs
Units
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
Work
2 hrs
8 hrs
3 hrs
2 hrs
2 hrs
2 hrs
8 hrs
2 hrs
2 hrs
2 hrs
2 hrs
1.5 hrs
1.5 hrs
1.5 hrs
Page 7
Delay
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
Start
Fri 7/15/05
Mon 7/18/05
Thu 7/14/05
Tue 7/19/05
Wed 7/20/05
Tue 7/19/05
Thu 7/14/05
Fri 8/19/05
Fri 8/26/05
Thu 8/4/05
Fri 8/12/05
Fri 8/5/05
Wed 8/24/05
Tue 8/2/05
Finish
Mon 7/18/05
Tue 7/19/05
Thu 7/14/05
Tue 7/19/05
Thu 7/21/05
Tue 7/19/05
Fri 7/15/05
Fri 8/19/05
Fri 8/26/05
Thu 8/4/05
Fri 8/12/05
Mon 8/8/05
Wed 8/24/05
Tue 8/2/05
Finish
Tue 9/6/05
Thu 10/6/05
Fri 10/7/05
Mon 10/10/05
Wed 10/5/05
Thu 10/6/05
Mon 10/10/05
Mon 10/10/05
Mon 10/3/05
Wed 6/29/05
Thu 6/30/05
Tue 6/28/05
Tue 5/31/05
Mon 6/6/05
Fri 6/24/05
Mon 3/28/05
Mon 3/7/05
Fri 3/18/05
Tue 3/22/05
Wed 3/23/05
Mon 3/28/05
Tue 3/29/05
Wed 5/4/05
Fri 5/6/05
Mon 5/30/05
Fri 8/26/05
Tue 8/30/05
Fri 9/16/05
Tue 9/20/05
Fri 9/16/05
Fri 9/23/05
Thu 9/29/05
Fri 9/30/05
Tue 10/4/05

ID
Resource Name
Work
"Laura Shapiro" continued

ID
77
78
79
270
275
274
273
271
259
260
286
289
296
314
3
4
15
16
19
21
23
24
27
28
29
32
36
37
34
48
49
142
144
146
148
150
152
154
156
171
172
177
178
179
180
181
190
193
191
194
199
201
Task Name
Create System Change Process
With General Staff
With HR Dept.
With IT Dept
Implement Change Management Tracking Database
Create Instructional Design Document
Define Audience
Define Message
Hold Meeting #1
Hold Meeting #2
Hold Meeting #3
Hold Meeting #4
Hold Meeting #5
Hold Meeting #6
Hold Meeting #7
Hold Meeting #8
How do I?
HireDesk HR Processes
Frequently Asked Questions
Session #1
Session #1
Session #2
Session #2
Session #2
Training Session #1
Units
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
20%
20%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
50%
50%
50%
50%
50%
50%
50%
50%
50%
50%
50%
50%
50%
Work
1 hr
1.5 hrs
1.5 hrs
16 hrs
1 hr
3 hrs
4 hrs
8 hrs
2 hrs
2 hrs
4 hrs
4 hrs
1 hr
1 hr
1.6 hrs
16 hrs
6 hrs
8 hrs
3 hrs
16 hrs
40 hrs
16 hrs
5 hrs
56 hrs
16 hrs
15 hrs
16 hrs
8 hrs
8 hrs
2 hrs
4 hrs
2 hrs
2 hrs
2 hrs
2 hrs
2 hrs
3 hrs
3 hrs
3 hrs
4 hrs
4 hrs
4 hrs
4 hrs
4 hrs
4 hrs
4 hrs
6 hrs
4 hrs
6 hrs
4 hrs
3 hrs
1 hr
Page 8
Delay
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0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
Start
Mon 8/8/05
Tue 8/16/05
Wed 8/24/05
Fri 9/30/05
Fri 10/21/05
Fri 10/7/05
Fri 10/7/05
Tue 10/4/05
Fri 10/21/05
Fri 10/21/05
Mon 10/3/05
Fri 10/7/05
Wed 10/5/05
Wed 10/5/05
Mon 3/7/05
Mon 3/7/05
Mon 3/21/05
Tue 3/22/05
Mon 3/28/05
Tue 3/29/05
Wed 3/30/05
Thu 4/7/05
Mon 4/11/05
Fri 4/15/05
Wed 4/27/05
Mon 5/2/05
Wed 5/11/05
Mon 5/16/05
Wed 5/4/05
Thu 5/5/05
Fri 5/6/05
Tue 6/28/05
Wed 6/29/05
Mon 7/4/05
Tue 7/5/05
Thu 7/7/05
Fri 7/8/05
Tue 7/12/05
Thu 7/14/05
Wed 8/10/05
Thu 8/11/05
Tue 8/9/05
Wed 8/10/05
Thu 8/11/05
Fri 8/12/05
Mon 8/15/05
Thu 7/21/05
Thu 7/28/05
Thu 7/28/05
Tue 8/2/05
Tue 8/2/05
Tue 8/9/05
Finish
Mon 8/8/05
Tue 8/16/05
Wed 8/24/05
Tue 10/4/05
Fri 10/21/05
Tue 10/11/05
Fri 10/7/05
Wed 10/5/05
Fri 10/21/05
Fri 10/21/05
Tue 10/4/05
Fri 10/7/05
Wed 10/5/05
Wed 10/5/05
Mon 3/7/05
Fri 3/18/05
Tue 3/22/05
Wed 3/23/05
Mon 3/28/05
Wed 3/30/05
Thu 4/7/05
Mon 4/11/05
Tue 4/12/05
Mon 4/25/05
Fri 4/29/05
Wed 5/4/05
Thu 5/12/05
Tue 5/17/05
Thu 5/5/05
Thu 5/5/05
Fri 5/6/05
Tue 6/28/05
Wed 6/29/05
Mon 7/4/05
Tue 7/5/05
Thu 7/7/05
Mon 7/11/05
Tue 7/12/05
Thu 7/14/05
Thu 8/11/05
Fri 8/12/05
Wed 8/10/05
Thu 8/11/05
Fri 8/12/05
Mon 8/15/05
Tue 8/16/05
Fri 7/22/05
Fri 7/29/05
Mon 8/1/05
Thu 8/4/05
Fri 8/5/05
Wed 8/10/05

ID
Resource Name
Work
"Laura Shapiro" continued

ID
202
203
208
209
210
211
213
214
215
216
218
219
230
254
336
299
300
302
303
305
306
308
310
311
312
317
318
320
321
323
325
326
328
329
330
Task Name
Training Session #2
Evaluate Training
Session #1
Session #2
Session #3
Session #4
Session #1
Session #2
Session #3
Session #4
Session #2
Session #4
Go-Live
Session #3
Session #4
Session #3
Session #4
Session #4
Training Session #3
Training Session #4
Evaluate Training
Session #5
Session #6
Session #5
Session #6
Session #6
Training Session #5
Training Session #6
Evaluate Training Session
Units
50%
33%
50%
50%
50%
50%
50%
50%
50%
50%
50%
50%
33%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
Work
1.18 hrs
0 hrs
6 hrs
6 hrs
6 hrs
6 hrs
4 hrs
4 hrs
4 hrs
4 hrs
2.08 hrs
3 hrs
1.32 hrs
8 hrs
24 hrs
0 hrs
12 hrs
4 hrs
8 hrs
1 hr
2 hrs
6 hrs
2 hrs
2 hrs
2 hrs
12 hrs
12 hrs
8 hrs
8 hrs
6 hrs
1 hr
1 hr
2 hrs
2 hrs
2 hrs
Page 9
Delay
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
0 days
Start
Thu 8/25/05
Fri 8/26/05
Tue 7/19/05
Wed 7/27/05
Mon 8/1/05
Tue 8/2/05
Wed 7/27/05
Fri 7/29/05
Tue 8/2/05
Thu 8/4/05
Fri 7/29/05
Fri 8/5/05
Fri 8/26/05
Thu 9/29/05
Tue 10/25/05
Wed 10/5/05
Tue 10/11/05
Tue 10/11/05
Mon 10/17/05
Thu 10/13/05
Wed 10/19/05
Wed 10/19/05
Mon 10/17/05
Fri 10/21/05
Tue 10/25/05
Wed 10/5/05
Thu 10/13/05
Mon 10/10/05
Tue 10/18/05
Thu 10/20/05
Tue 10/11/05
Thu 10/20/05
Thu 10/13/05
Thu 10/20/05
Thu 10/20/05
Finish
Fri 8/26/05
Fri 8/26/05
Wed 7/20/05
Thu 7/28/05
Tue 8/2/05
Thu 8/4/05
Thu 7/28/05
Mon 8/1/05
Wed 8/3/05
Fri 8/5/05
Fri 7/29/05
Fri 8/5/05
Mon 8/29/05
Fri 9/30/05
Fri 10/28/05
Wed 10/5/05
Thu 10/13/05
Tue 10/11/05
Tue 10/18/05
Thu 10/13/05
Thu 10/20/05
Wed 10/19/05
Mon 10/17/05
Mon 10/24/05
Tue 10/25/05
Thu 10/6/05
Fri 10/14/05
Tue 10/11/05
Wed 10/19/05
Fri 10/21/05
Tue 10/11/05
Thu 10/20/05
Thu 10/13/05
Thu 10/20/05
Thu 10/20/05

HireDesk HRIS Implementation Project Plan Document

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BADM 318 PROJECT MANAGEMENT

HIREDESK HRIS IMPLEMENTATION

HIREDESK HRIS IMPLEMENTATION PROJECT PLAN

HIREDESK HRIS IMPLEMENTATION PROJECT PLAN

PROJECT SCOPE DEFINITION

HIREDESK HRIS IMPLEMENTATION PROJECT PLAN

HIREDESK HRIS IMPLEMENTATION PROJECT PLAN

PROJECT STRATEGIC IMPORTANCE & PRIORITY

HIREDESK HRIS IMPLEMENTATION PROJECT PLAN

Productivity and Improvements will be accelerated

HIREDESK HRIS IMPLEMENTATION PROJECT PLAN

PROJECT GOALS & OBJECTIVES

Vendors Screened and Final Vendor Chosen

System Configuration Completion

Training HireDesk Employees on the HRIS

Launch/Fully Implement an HRIS for HireDesk

M - A list at the end of the period

T - The time period for this is three months

M The system will be in place and ready to use

HIREDESK HRIS IMPLEMENTATION PROJECT PLAN

T The time period for this is four months

R - Training people within the time period is a realistic goal

R - Given time span and resources goals are in line.

T - Five month time span.

HIREDESK HRIS IMPLEMENTATION PROJECT PLAN

PROJECT TEAM & RESOURCES

Project Manager &

HIREDESK HRIS IMPLEMENTATION PROJECT PLAN

Deliver Pre-Launch Training Program

Deliver Post-Launch Training Program

Review System Launch/Integration

HIREDESK HRIS IMPLEMENTATION PROJECT PLAN

PROJECT RISKS, CONSTRAINTS & MITIGATION PLANS

HIREDESK HRIS IMPLEMENTATION PROJECT PLAN

Contingency Plan Trigger: 80% of Project Monies Spent

HIREDESK HRIS IMPLEMENTATION PROJECT PLAN

System Configuration Challenges

System Doesnt Meet Needs

System Lack of Buy-in

HIREDESK HRIS IMPLEMENTATION PROJECT PLAN

HIREDESK HRIS IMPLEMENTATION PROJECT PLAN

PROJECT CONSTRAINTS & ASSUMPTIONS

HIREDESK HRIS IMPLEMENTATION PROJECT PLAN

HIREDESK HRIS IMPLEMENTATION PROJECT PLAN

PROJECT DELIVERABLES & PRIORITIES

HIREDESK HRIS IMPLEMENTATION PROJECT PLAN

AGREEMENT ON PROJECT PRIORITIES

HIREDESK HRIS IMPLEMENTATION PROJECT PLAN

HIREDESK HRIS IMPLEMENTATION PROJECT PLAN

Systems Related Expenses:

Total Systems Related Expenses

Total Communications Plan Expenses

Total Launch Expenses

Total Launch Expenses

Total Consulting Expenses

TOTAL PROJECT COST

Total Contingency Expenses

HIREDESK HRIS IMPLEMENTATION PROJECT PLAN

HIREDESK HRIS IMPLEMENTATION PROJECT PLAN

HIREDESK HRIS IMPLEMENTATION PROJECT PLAN

MICROSOFT PROJECT REPORTS

HIREDESK HRIS IMPLEMENTATION PROJECT PLAN

Critical Tasks as of Fri 3/25/05

HireDesk HRIS System Implementation