Professional Documents
Culture Documents
JOB ANALYSIS
Job Analysis
process of collecting and studying information relating to the
Specification
Smallest
unit into
which
work
can be
divided
ELEMENT
Distinct
work
activity
TASK
Numbe
r of
tasks
DUTY
CAREER
POSITION
JOB
JOB
FAMILY
OCCUPATION
Collection of Data
Who Collects ?
- On-the-job Employees, Supervisors, Consultants
/ trade job analyst
What to Collect
How to Collect ?
Job Analysis
Process of Obtaining all pertinent Job
Facts
Job Description
A proper definition & design
of work. A statement
containing:
Job Title
Location
Job Summary
Duties & Responsibilities
Materials, Tools & Equipment
used
Forms & reports handled
Supervision given / received
Working conditions
Hazards & Safety precautions
Job Specification
A statement of human
qualifications necessary to
do the job containing:
Education & Qualifications
Experience & Training
Knowledge & Skills
Communication skills
Physical requirements - Height,
Weight, Age
Personality requirements Appearance, Judgement,
Initiative, Emotional stability
Prof.Sujeesha Rao
JOB DESCRIPTION
10
JOB DESCRIPTIONS
Summarize tasks and responsibilities
Identify required knowledge, training, skills,
and experience
Summarize optional desirable knowledge,
training, skills, and experience
Indicates supervisor or position in
organization
11
Advertising a position
Hiring into a position
Allocating tasks in a strategic plan
Deciding about compensation
Making performance reviews
12
DESCRIPTIONS INCLUDE: 1
13
Job title
Job tasks
Special Skills required
Education needed
Work experience needed
DESCRIPTIONS INCLUDE: 2
Special job requirements
Possible salary and
benefits
Submission information
Contact information
14
DESCRIPTIONS AVOID: 1
15
Age
Sex
Race
Religion
DESCRIPTIONS AVOID: 2
16
Ethnicity
National Origin
Sexual Orientation
Marital Status
DESCRIPTIONS AVOID: 3
Disability/Health
Dependent Care
Responsibilities
Unnecessary
criteria
17
self-describe job
Interview incumbent
Interview co-workers
Interview supervisor
18
Interview clients
Use job description instruments
Consult Dictionary of Occupational
Titles
Consult Index of Standard Industrial
Classification
Get Reviews of Draft Descriptions
19
Focus on facts
List important behaviors
experience, credentials
needed
20
and supervisor
Dont use to change positions
Dont use to punish people
Do use to treat people appropriately
Do use to assign tasks appropriately
21
JOB DESCRIPTIONS:
LEGAL CONSTRAINTS
22
JOB SPECIFICATION
A statement of employee characteristics and
qualifications required for satisfactory
performance of defined duties and tasks
comprising a specific job or function. Job
specification is derived from job analysis.