RSD Reports v1

BDO Insurance Brokers, Inc.
(BDOI)
Requirements Specification Document
BDOI BROKER REPORTS
v0.01
Creation Date: July 2016
User of this document is responsible to use only the current version available on HQ and headMine.
The information contained in this document is not to be used for any purpose other than the purposes for which this document is
furnished by GENPACT, nor is this document (in whole or in part) to be reproduced or furnished to third parties or made public
without the prior express written permission of GENPACT.

Reports Generation
Version 0.01
Document History
Version
0.01
Date
Author
June 3, 2016
Jeffrey
Oliveros
Description
Draft
Reviewed By
Approved By
Alfred Galang
Distribution List
Name
Role
Department/Unit
Refer to sign-off sheet
Reference Documents
Document Name
Broker System ADHoc Reporting
BDOIBROKER Report Generation (ITD Assigned)
Classification: GENPACT Internal All rights reserved. Copyright (2008-2014)
Version
1
1
Date Updated
9/10/2015
5/16/2016
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TABLE OF CONTENTS
1. INTRODUCTION.................................................................................................................................... 4
1.1. Purpose............................................................................................................................................ 4
1.2. Audience.......................................................................................................................................... 4
1.3. Scope............................................................................................................................................... 4
1.4. Definition of Terms and Acronyms.................................................................................................... 4
2. OVERVIEW............................................................................................................................................ 5
2.1. SYSTEM OBJECTIVES.................................................................................................................. 5
2.2. FUNCTIONAL OVERVIEW............................................................................................................. 5
2.3. PROCESS SCHEMATIC / PROCESS FLOW.................................................................................5
2.4. INTERFACES WITH USERS.......................................................................................................... 6
3. FUNCTIONAL DESCRIPTION................................................................................................................ 6
3.1. RID1 COPYING OF DATA FROM BDOI BROKER TO REPORTS SERVER.................................6
3.1.1. FEATURES.......................................................................................................................... 6
3.1.2. UI WIREFRAME.................................................................................................................. 7
3.1.3. INPUTS AND OUTPUTS..................................................................................................... 9
3.1.4. REPORTS SPECIFICATION............................................................................................... 9
3.1.5. BUSINESS REQUIREMENTS MAPPING...........................................................................9
3.2. RID2 GENERATION OF REPORTS............................................................................................. 10
3.2.1. FEATURES........................................................................................................................ 10
3.2.2. UI WIREFRAME................................................................................................................ 11
3.2.3. INPUTS AND OUTPUTS................................................................................................... 23
3.2.4. REPORTS SPECIFICATION............................................................................................. 23
3.2.5. BUSINESS REQUIREMENTS MAPPING.........................................................................23
4. RISKS, ISSUES, AND CONSTRAINTS................................................................................................ 23
4.1. DESIGN CONSTRAINTS............................................................................................................. 23
4.2. HARDWARE AND SOFTWARE CONSTRAINTS.........................................................................24
5. ASSUMPTIONS AND DEPENDENCIES.............................................................................................. 24
6. ANNEX ................................................................................................................................................ 24
6.1. DATA COLUMNS, FILTER, FREQUENCY, GROUPING, SORTING AND SUMMARY OF
REPORT CONTENTS.................................................................................................................. 24
6.2. REPORT LAYOUT AND DATA DESCRIPTION............................................................................24
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1. Introduction
This document outlines the requirements needed to create the Report module of the BDOI Broker
System. The reports covered by this document are confined to those required to be delivered by ITD for
the month of July 2016. Other reporting requirements will be discussed in a subsequent requirements
document.
1.1. Purpose
This document presents the different types of reports and its contents and capabilities that will be
provided to the BDOI. Users approval of this document signifies acceptance of the contents and
authorization to proceed with the development phase.
This document is intended to establish the desired functionalities, capture potential screen layouts.
However, based on design constraints and other technical limitations, the delivered functionalities and
screen designs may differ from the formats and features presented in this document.
1.2. Audience
The audiences are the project stakeholders and project participants from both BDO Insurance Broker
and BDO IT Development Insurance.
1.3. Scope
This document covers the following sections:
SECTION NAME
Overview
Functional Description
Risk, Issues, and Constraints
Assumptions and
Dependencies
Annex
PURPOSE
Provides the system objective, functional overview, process flow,
interfaces with databases and users, and production environment
in which the module will be installed and maintained.
Provides a detailed description of the system capabilities and
functionalities.
Provides a list of any known and potential risks, issues, and
constraints that would hinder or delay the project.
Provides a list of factors that will affect the requirements stated in
this document.
Includes the business rules, reports, file formats, and other
attachments that may be used as a reference in further
understanding the contents of this document.
1.4. Definition of Terms and Acronyms

TERMS
Reports Server
Reports Database
ITO DCO
Batch Process
DEFINITION
Location where selected tables from the Broker Systems database will be
copied. The data from these tables will be used to generate the reports.
A compilation of reports tables replicated from the Broker System database.
Information Technology Data Center Operations
The procedure for copying of reports tables from the Broker System
database to the Reports Server.
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2. Overview
2.1. System Objectives
To provide a facility that will allow the BDOI users to generate reports that they can use in their
business operations or supplement their decision making pertaining to critical matters.
2.2. Functional Overview
Data from the Broker System will be extracted daily and will be placed in a repository called Reports
database. This database consists of the different tables and columns needed to generate reports for
BDOI through a user interface.
2.3. Process Schematic / Process Flow
COPYING OF DATA FROM BDOI BROKER TO REPORTS SERVER

ITO DCO
REPORTS SERVER
Start
Start
Reports
Reports database
database
Broker
Broker System
System
A
A
Performs End - Of - Day
(EOD) process to copy
data from the Broker
database to the Reports
server
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GENERATION OF REPORTS
BDOI
A
A
Generate reports
through Broker reports
user interface
View/prin
View/prin
tt reports
reports
Reports
Reports
End
End
2.4. Interfaces with Users

Reports will be generated by BDOI users through the reports module user interface that will be
available in the system. Users may open and view reports through the document application (e.g.
Open Office) from the repository for reports that will be generated by ITO DCO.
3. Functional Description
3.1. RID1 Copying of data from BDOI Broker System to Reports server.
This function provides a facility in the system that will allow the users from ITO DCO to make a copy
of the data from the Broker System to the Reports server. This information will be used to generate
reports that will be available to the BDOI users.
3.1.1. Features
1. A user interface screen will be available to the users of ITO DCO to copy reports data
from the Broker system to the Reports server.
2. A facility to allow user of ITO DCO to create a copy of the BDOI Broker data through a
batch process performed through the user interface mentioned in the preceding section.
Maximum allowable information stored in the reports server will be two (2) years (counted
backwards) from the date immediately preceding the current date. To illustrate:
If current date is June 7, 2016, the reports data will consist of information
counting backwards from current date up to the June 6, 2014.
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3. Contents of the report are delayed by one (1) day from the current date. Below is an
illustration.
If current date is June 7, 2016, the reports data will consist of information
from start date (defined in the report filter) up to the June 6, 2016.
ITO DCO may perform copying of data (batch process) several times in a day. The data
earlier copied to the Reports Server will be replaced by the new data based on the latest
batch process that was performed.
4. Capability of the system to prompt a status message whether the copying of data was
successful or not (failed).
5. Capability of the system to record the following processes in the system:
INFORMATION
Method
Status
Date
User
VALUES
Manual
Completed or Failed
Server date
User Id and name of ITO DCO
personnel
MANNER OF RECORDING
Through a log file stored in a
predefined directory in the
reports server.
3.1.2. UI Wireframe
BATCH PROCESS MENU
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COPY DATA SCREEN
USER CONFIRMATION MESSAGE COPYING OF DATA
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3.1.3. Inputs and Outputs

BATCH PROCESSING MENU
DATA ELEMENT
Batch Process
BEHAVIOR
FORMAT
RANGE OF
VALUES
Executable
button
REMARKS
Directs the user to

the GENERATE
BATCH PROCESS
SCREEN
GENERATE BATCH PROCESS

DATA ELEMENT
Report
Generate
Report Source
Action
BEHAVIOR
Display
Display
FORMAT
RANGE OF
VALUES
REMARKS
Alpha Numeric
Alpha Numeric
Executable
button
Copies report data

from the Broker
System database to
the Reports server.
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USER CONFIRMATION MESSAGE COPYING OF DATA

DATA ELEMENT
Message
Close
BEHAVIOR
FORMAT
RANGE OF
VALUES
Display
Executable
button
REMARKS
Closes the message

screen.
3.1.4. Reports Specification

3.1.5. Business Requirements Mapping
ITEM #
BR REQUIREMENTS
FEATURES
BRM-RG-RID1-001
User from ITO DCO should be able

to copy data from Broker System to
the Reports server.
BRM-RG-RID1-002
The system should be able to log or

record copying of data (from Broker
to Reports sever)
The system should be able to
prompt
process
completion
messages after copying of data.
Facility in the system to allow the

user from ITO DCO to copy data
from Broker System to the
Reports server.
Capability of the system to record
information regarding copying of
data.
Capability of the system to
prompt user confirmation and
process completion messages for
data copying.
BRM-RG-RID1-003
3.2. RID2 Generation of Reports

This function provides a facility in the system that will allow generation of reports through the report
user interface screen.
3.2.1. Features
1. A facility in the system that will allow the user to generate the following reports:
BUSINESS UNIT
Cashiering
REPORTS
Applied Commission
Direct Payment
PDC Warehousing
Claims
Daily Booking Newly Filed Claims

Daily Booking Closed/Settled Claims
Mother Extract
Collection
Accounts Receivables per main and sub categories
Disbursement
Refund Proof List

Remittance Proof List
Summary Proof List
Endorsement
Adjustment Transaction Validation List

Master List
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General Ledger
Accounts Receivable BIR Details

AP Advance Payment Details
Output VAT Payable (Detail)
PR 2307 Details
Premium Receivable Details
Schedule of Commission Underwriting
Schedule of Unearned Commission
Marketing
Insurer Confirmation
2. A facility in the system through the user interface screen will be available to the BDOI
users to generate the report mentioned in the preceding. Filters, Groupings, Sorting and
Summary of data are listed in Annex 1 to Annex 7.
3. System capability to automatically assign filename and tab (sheet) name for reports that
will be generated. Below is the proposed naming convention.
XXX_Y_Z
Where:
CODE
DESCRIPTION
XXX
Letter code of the reports module. Refer to TABLE A below.
Report name (without space)
ITD
TABLE A
REPORTS
3 LETTER CODE
Claims
CLM
Collection
COL
Cashiering
CSH
Disbursement
DIS
Endorsement
END
General Ledger
GL
Marketing
MKT
Based on the preceding naming convention if a user generates a PR2307 report from the
General Ledger module, the filename and tab (sheet) name will be
GL_PR2307Details_ITD.
4. A facility in the system to allow the user to define or change the signatories (Approved By,
Checked By and Noted By) that will be displayed in the reports. Names and positions of
BDOI personnel will be available to the user to indicate signatories. This information is
based from the User Profile (particularly the Last Name, First Name, Middle Name and
Position fields) where personnel based on the unit using each report were defined.
Signatory for Prepared By will be based on the user who logged at the time the report was
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generated. Unique signatory fields (Authorized signatory 1 and Authorized signatory 2) will
be added to the PDC Warehousing report.
3.2.2.
UI Wireframe
REPORTS MENU
CASHIERING REPORTS MENU
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APPLIED COMMISSION - GENERATE SCREEN
DIRECT PAYMENT - GENERATE SCREEN
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PDC WAREHOUSING - GENERATE SCREEN
COLLECTION REPORTS MENU
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ACCOUNTS RECEIVABLES PER MAIN AND CATEGORIES - GENERATE SCREEN
DISBURSEMENT REPORTS MENU
REFUND PROOF LIST - GENERATE SCREEN
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REMITTANCE PROOF LIST - GENERATE SCREEN
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SUMMARY PROOF LIST - GENERATE SCREEN
ENDORSEMENT REPORTS MENU
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ADJUSTMENT TRANSACTION VALIDATION LIST GENERATE SCREEN
GENERAL LEDGER REPORTS MENU
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ACCOUNTS PAYABLE ADVANCE PAYMENT DETAILS GENERATE SCREEN
ACCOUNTS RECEIVABLE BIR DETAILS GENERATE SCREEN
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OUTPUT VAT PAYABLE DETAILED GENERATE SCREEN
PR 2307 DETAILS GENERATE SCREEN
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PREMIUM RECEIVABLE DETAILS GENERATE SCREEN
SCHEDULE OF COMMISSION UNDERWRITING GENERATE SCREEN
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SCHEDULE OF UNEARNED COMMISSION GENERATE SCREEN
MARKETING REPORT MENU
INSURER CONFIRMATION GENERATE SCREEN
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3.2.3.
Inputs and Outputs
Refer to Annex 1 to Annex 7 for the Data Columns, Filter, Grouping, Sorting and Summary of the
contents of each report.
The following are presented as dropdown list for all the reports. The contents of the list of each
dropdown are listed in Annex 1 to Annex 7.
DATA ELEMENT
FORMAT
Filter
Dropdown list
Grouping
Dropdown list
Sorting
Dropdown list
Summary
Dropdown list
3.2.4.
Reports Specification
Refer to Annex 1 to Annex 7
3.2.5.
Business Requirements Mapping

ITEM #
BR REQUIREMENTS
FEATURES
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BRM-RG-RID2-001
User should be able to generate

reports based on the required data
columns, filter, grouping, sorting,
summary and report layout and
format
System capability to allow the

user to generate reports based
on the required data columns,
filter,
grouping,
sorting,
summary and report layout and
format
4. Risks, Issues, and Constraints

FUNCTIONAL
AREA
TYPE
DESCRIPTION
MITIGATION/RESOLUTION
RID 1
Risk
Delay or absence of data in

the report server causing
failure to generate report.
Ensure
timely
and
proper
coordination with ITO DCO regarding
the timely copying of reports tables
to the Report Server.
RID 2
Risk
Incorrect data may

reflected in the report.
Conduct
regular
review
and
assessment on the data stored in the
Broker System and correctness of
the reporting program.
be
4.1. Design Constraints

o The design and capabilities of the Reports module be confined based on the information that
is available in the Broker System.
o Information reflected in the reports is based on the requirements provided by BDOI users.
4.2. Hardware and Software Constraints
The performance of the system is highly dependent on the specification of the data server,
workstation and the number of records that needs to be retrieved and viewed by BDOI users.
5. Assumptions and Dependencies
o Correct, complete and accurate information have been captured and stored in the Broker
System.
o Copying of data tables from the Broker System will be performed by ITO DCO.
o Data tables required to generate the reports have been completely identified during the
development stage.
6. Annex
6.1. Data Columns, Filter, Frequency, Grouping, Sorting and Summary of report contents.
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ANNEX
DESCRIPTION
Annex 1
Applied Commission
Annex 2
Direct Payment
Annex 3
PDC Warehousing
Annex 4
Daily Booking Newly Filed Claims
Annex 5
Daily Booking Closed/Settled Claims
Annex 6
Mother Extract
Annex 7
Annex 8
Accounts Receivables per main and sub categories

Refund Proof List
Annex 9
Annex 10
Summary Proof List
Annex 11
Adjustment Transaction Validation List
Annex 12
Master List
Annex 13
Accounts Receivable BIR Details
Annex 14
AP Advance Payment Details
Annex 15
Annex 16
PR 2307 Details
Annex 17
Premium Receivable Details
Annex 18
Schedule of Commission Underwriting
Annex 19
Schedule of Unearned Commission
Annex 20
6.2. Report layout and data description

Due to the voluminous and paper size required to print, the author deemed it practical not to include
the printed copy of the following documents as part of the annex section. Nonetheless, indicated in
the list below is information regarding the required reports layout submitted by BDOI to ITD.
REPORTS
FILENAMES
DATE SUBMITTED
SUBMITTED BY
Applied Commission
Direct Payment
PDC Warehousing
Daily Booking
Newly Filed Claims
Daily Booking
Closed/Settled
Claims
Mother Extract
Accounts
Receivables per
main and sub
categories
Refund Proof List
Data
Columns_Cashiering.xls
Data
Data
Claims Booking (New Filed
and Settled).ods
Claims Booking (New Filed
and Settled).ods
7/1/2016
Francis Alcantara
7/1/2016
Francis Alcantara
7/1/2016
Francis Alcantara
7/1/2016
Ma. Fides Rivera
7/1/2016
Ma. Fides Rivera
Claims Mother Extract.ods
7/1/2016
Ma. Fides Rivera
Data Columns_Collecton.xls
6/16/2016
Francis Alcantara
Data
6/24/2016
Francis Alcantara
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Columns_Disbursement.xls
Remittance Proof
List
Summary Proof List
Adjustment
Transaction
Validation List
Master List
Accounts Receivable
BIR Details
AP Advance
Payment Details
Output VAT Payable
(Detail)
PR 2307 Details
Premium Receivable
Details
Schedule of
Commission
Underwriting
Schedule of
Unearned
Commission
Data
Data
Endorsement
Transaction
Validation List V1.1.xls
6/16/2016
Francis Alcantara
6/16/2016
Francis Alcantara
6/14/2016
Ma. Fides Rivera
Endorsement_Data
Columns v1.1.ods
GL_FRBS
Reports_AR
BIR.zip
REVISED TEMPLATE FOR
IT EXTRACT.zip
IT EXTRACT.zip
IT EXTRACT.zip
IT EXTRACT.zip
Schedule
of
Commission.xlsx
6/14/2016
Ma. Fides Rivera
6/24/2016
Nelda Ranchez
6/23/2016
Nelda Ranchez
6/23/2016
Nelda Ranchez
6/23/2016
Nelda Ranchez
6/23/2016
Nelda Ranchez
6/27/2016
Iris Marquez

IT EXTRACT.zip
6/23/2016
Nelda Ranchez
BROKER
Insurer
Confirmation Report.ods
6/30/2016
Pamela Caballero
6.3. Default signatories description
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REPORTS
APPROVED BY
CHECKED BY
NOTED BY
Applied Commission
Direct Payment
PDC Warehousing
Catapang, Shirley R
Sandoval Ruben A.
Daily Booking Newly Filed

Claims
Daily
Booking
Closed/Settled Claims
Mother Extract
Accounts Receivables per
main and sub categories
Refund Proof List
Summary Proof List
Adjustment
Validation List
Master List
Transaction
Accounts Receivable BIR

Details
AP
Advance
Payment
Details
PR 2307 Details
Premium
Receivable
Details
Schedule of Commission
Underwriting
Schedule
of
Unearned
Commission
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BDO Insurance Brokers, Inc.

Requirements Specification Document

Refer to sign-off sheet

Classification: GENPACT Internal All rights reserved. Copyright (2008-2014)

Requirements Specification Document

Classification: GENPACT Internal All rights reserved. Copyright (2008-2014)

Requirements Specification Document

1.4. Definition of Terms and Acronyms

Classification: GENPACT Internal All rights reserved. Copyright (2008-2014)

Requirements Specification Document

COPYING OF DATA FROM BDOI BROKER TO REPORTS SERVER

Classification: GENPACT Internal All rights reserved. Copyright (2008-2014)

Requirements Specification Document

2.4. Interfaces with Users

Classification: GENPACT Internal All rights reserved. Copyright (2008-2014)

Requirements Specification Document

Classification: GENPACT Internal All rights reserved. Copyright (2008-2014)

Requirements Specification Document

COPY DATA SCREEN

USER CONFIRMATION MESSAGE COPYING OF DATA

Classification: GENPACT Internal All rights reserved. Copyright (2008-2014)

Requirements Specification Document

3.1.3. Inputs and Outputs

Directs the user to

GENERATE BATCH PROCESS

Classification: GENPACT Internal All rights reserved. Copyright (2008-2014)

Copies report data

Requirements Specification Document

USER CONFIRMATION MESSAGE COPYING OF DATA

Closes the message

3.1.4. Reports Specification

User from ITO DCO should be able

The system should be able to log or

Facility in the system to allow the

3.2. RID2 Generation of Reports

Daily Booking Newly Filed Claims

Accounts Receivables per main and sub categories

Refund Proof List

Adjustment Transaction Validation List

Classification: GENPACT Internal All rights reserved. Copyright (2008-2014)

Requirements Specification Document

Accounts Receivable BIR Details

Letter code of the reports module. Refer to TABLE A below.

Report name (without space)

Classification: GENPACT Internal All rights reserved. Copyright (2008-2014)

Requirements Specification Document

CASHIERING REPORTS MENU

Classification: GENPACT Internal All rights reserved. Copyright (2008-2014)

Requirements Specification Document

APPLIED COMMISSION - GENERATE SCREEN

DIRECT PAYMENT - GENERATE SCREEN

Classification: GENPACT Internal All rights reserved. Copyright (2008-2014)

Requirements Specification Document

PDC WAREHOUSING - GENERATE SCREEN

COLLECTION REPORTS MENU

Classification: GENPACT Internal All rights reserved. Copyright (2008-2014)

Requirements Specification Document

ACCOUNTS RECEIVABLES PER MAIN AND CATEGORIES - GENERATE SCREEN

DISBURSEMENT REPORTS MENU

REFUND PROOF LIST - GENERATE SCREEN

Classification: GENPACT Internal All rights reserved. Copyright (2008-2014)

Requirements Specification Document

REMITTANCE PROOF LIST - GENERATE SCREEN

Classification: GENPACT Internal All rights reserved. Copyright (2008-2014)