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FINANCE & CONTROLLING (FICO)

Transfer of amount from one vendor to another vendor


Special GL Entry (Vendors)
1) Execute transaction code F-30. The Post with Clearing: Header Data screen will open
2) Enter the following required information
Document Date: 08.07.2005
Posting Date: 08.07.2005
Type: KR Vendor Invoice
Company Code: PSOC
Currency: PKR
3) In the Transaction to be processed section, select radio button Transfer Posting with
Clearing.
4) Go to the Posting Key field and enter 31 (Credit Key Vendor Invoice).
5) In the Account field, specify the destination vendor Code in which the open amount has to
be transferred say 7771000059 (AL - JADEED BUILDERS) and then press the Enter Button
6) A Post with Clearing: Add Vendor item screen will appear. Here we will specify 1000 PSO
House in the Business Area field, Enter 1 in the Amount field and then click on open Item
button.
7) A Post with Clearing: Select Open items screen will appear in which we will enter the
following information:
Company Code: PSOC,
Account: The Source Vendor code say 7771001420 PAK GENERAL SERVICES
Account Type: K Vendors.
8) Click on process Open Item button. A Post with Clearing: Process Open items screen will
appear in which the total open amount of the source vendor code i.e. Say 7771001420
PAK GENERAL SERVICES will appear. (Amount in the Assigned Field column)
9) Copy the open item amount in the Assigned Field column and click on Simulate icon. A
Post with Clearing: Display Overview screen will appear showing the destination vendor
Code 7771000059 (AL - JADEED BUILDERS) with amount 1.
10)
Double click on that item which will open A Post with Clearing: Correct Item screen.
Here we will enter the total open amount which we copied from the source vendor code
7771001420 PAK GENERAL SERVICES and then again click on simulate button.
11)
A Post with Clearing: Display Overview screen will again appear but this time it will
show the destination vendor Code 7771000059 (AL - JADEED BUILDERS) with the correct
outstanding open amount.
12)
Click once more on Simulate icon and the SAP System will display the source
vendors code 7771001420 PAK GENERAL SERVICES being debited by the same
outstanding open amount.

13)
Once the above is done, click on the save button. A message will appear that the
Document was saved in company code PSOC.

Clearance of Open Items (Rupee Transactions of World Fuel Service)

1) Execute transaction code F-30. The Post with Clearing: Header Data screen will open
2) Enter the following required information
Document Date: Enter Current Date i.e. 19.04.2006
Posting Date: Enter Current Date i.e. 19.04.2006
Type: DA Customer Document
Company Code: PSOC
Currency / rate : USD / Exchange Rate as per requirement.
3) Click on process Open Item button. A Post with Clearing: Process Open items screen will
appear. Here we will enter the following information
Account Type: D Customers
Normal OI: Click on (by default)
4)

5)
6)
7)
8)

Additional Selections: Document Number


Click again on process Open Item button. A Post with Clearing: Enter Selection Criteria
screen will open. Here in the Document number section we will enter the following:
Document #1: Debit Document for e.g. 100076143 i.e. rupee transaction of World
Fuel Service appearing on the debit side of ZFB15 clearing transaction.
Document #2: The Base Credit Document in USD against which the Debit document
will be offset which in this case is 100615252 *
Click again on process Open Item button. A Post with Clearing: Process Open items screen
will appear. Here we will enter the differential amount mentioned in the Not Assigned field
in the Difference Posting field, after which we will click on the document overview button.
A Post with Clearing: Display overview screen will then appear. We will then click on save
button which will bring forth the resultant line item entries.
We will double click on line item entry 001 highlighted in blue and enter the Business area
which in this case is 1600 Aviation and Credit Area PSCF : Fuel Cash.
Finally we will click on the SAVE button as a result of which a message will be generated
that the Document 1600012486 was posted in company code PSOC.

* The Base Credit Document, having document type AB, after offsetting the Debit
Document (Document Type AB) gets the status of Document Type DA and a new
Document # 1600012486. The Document # keeps on changing after every subsequent
offset of a debit entry against the credit document, however the document type
status remains unchanged at DA.

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