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StatusProfilesinSAP
scn.sap.com/docs/DOC43257

StatusProfilesinSAP
YoucancreateStatusprofilesfordocumentsortransactionsandthensetupauthorizationsforcertain
activities.Theresultiswecanenableselectpersonnelasauthorizedtocarryouttheactivitiesblockedby
statusprofiles.

CreateStatusProfile
1.Createstatusprofileingeneralstatusmanagementasshownbelow(BS02)orviaIMG>Sales&
DistributionSalesSalesdocumentsDefine&AssignStatusProfile:

2.GotoDefineStatusProfiles.ChooseNewEntriesandentercode&descriptionforyourstatusprofile:

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3.Chooseobjecttypesforstatusprofile.Eg:Salesorderheaderorsalesorderitemforwhichthestatus
profileistobeappliedto.

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4.Enteryourstatussayforpricecheck,specifyloweststatusnumber(whichwillrenderanystatuses
lowerthanthelowestnumberspecified,inactive)andhigheststatusnumber(whichwilldecidetheupper
limitofstatusnumberswhichmaybeactivatedifthisstatusisactive).
Setinitialindicatorforyourrequiredstatus,generallysystemsetsinitialautomaticallyforthefirststatus.
Specifyauthorizationkeyinauthorizationcodefield.(Seebelowforcreationofauthorizationkey).

5.Doubleclickonyourstatus(PRC)andchoosetransactioncontrol.Selecttheactivitieswhicharetobe
checkedwiththisstatus.
Foreg:confirmationoforder,creationsubsequentdocumentslikedelivery&billingdocumentsis
forbidden.
Savestatusprofile.

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6.Assignstatusprofiletodocumenttypes(VOV8)&itemcategories(VOV7)asrequired.

AuthorizationKey
Enterauthorizationkey&descriptioninBS52andsave.Authorizationkeyisassignedtostatusprofileand
isusedtocreateauthorizationforuserrole.

UsersandAuthorizations
AuthorizationstoperformaparticularactionintheR/3systemcanbecreated(andincludedinrequired
userroles)viaauthorizationobjects.CreateauthorizationforauthorizationobjectB_USERSTAT

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1.GotoIMGCrossApplicationcomponentsDocumentManagementControlDataMaintainRoleor
usetransactionPFCGandaddauthorizationforstatusprofiletorequireduserrole.

2.Choosechangeuserroleandgotomenutab.Addtransaction(sayVA02)forwhichyouwanttogive
authorizationtochangeuserstatusforsalesorderheaderoritem

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3.GotoAuthorizationtabandchoosechangeauthorizationdata.Maintainstatusmanagementfor
authorizationobjectB_USERSTAT,specifyobjectcategoryaschosen(VBKorVBP),authorizationkey,
andstatusprofile.Generateauthorization.

4.Gotousertabandenteruseridswhicharetohaverolewithauthorizationforstatusprofileandsave.

SaveUserRole.

TestStatusProfile

1.Createsalesorderandcheckstatus(salesdocumentheaderstatustab).Statusisblockedand
userstatusisPRC(fromstatusprofile).
Clickonobjectstatusbutton(Salesdocumentheaderstatustabobjectstatus)andbothstatuses
fromstatusprofilecanbeseen.

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2.Trytodelivertheblockedsalesordertogetbelowerror:

3.Auserwithauthorization(inthiscasesdconsultant)canchangestatusto'released'aftercheckingsales
orderprice.
AfterselectingZRE,overallblkdstatuschangedtoNotblockedasunder:

Now,deliveryandsubsequentdocumentscanbecreatedforreleasedsalesorder.

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