Professional Documents
Culture Documents
1.0 Name
2.0 Purposes of the Society
3.0 Powers
4.0 Use of money and other assets
5.0 Admission of members
6.0 Subscriptions
7.0 Register of members
8.0 Cessation of membership
9.0 Society meetings
10.0 Managing committee
11.0 Appointment of committee members
12.0 Nomination and replacement of committee members
13.0 Cessation of committee membership
14.0 Role of the committee
15.0 Roles of officers
16.0 Committee meetings
17.0 Financial year
18.0 Signing of documents
19.0 Altering the rules
20.0 Bylaws to govern the Society
21.0 Winding up
22.0 Definitions and miscellaneous matters
1.0 Name
1.1 The name of this society is The St Marys Bay Association Incorporated ("the Society").
(k) To do anything which the committee of the Society considers will assist in attaining the
Societys purposes.
2.2 Pecuniary gain is not a purpose of the Society.
3.0
Powers
3.1
The Society, in addition to any other powers it may have in law, has the following powers:
(a) To acquire (in any way) or dispose of any land, buildings or other property which the
committee of the Society thinks proper.
(b) To erect, maintain, alter and replace any buildings on any land it has acquired.
(c) To deal with the Societys property assets and rights in any way, including sale, improvement,
maintenance, management, exchange, lease or mortgage.
(c) To raise or borrow money by any means and on any security, as the committee of the Society
thinks fit (in particular, on mortgage or by charge of the Societys assets and rights, or by the
issue of debentures) and to purchase, redeem or pay off any such securities and reissue them.
3.2
4.0 No personal benefit from use of the Societys money and other assets
4.1 Any income, benefit or advantage is to be applied to the objectives of the Society.
4.2 No member of the Society or person associated with a member may participate in or materially
influence any decision of the Society in respect of any payment of income or provision of benefit or
advantage directly or indirectly to that member or associated person.
4.3 Any such income is to be reasonable and relative to that which would be paid in an arms length
transaction (being open market value).
4.4 Money and other assets are to be used only with the approval of the committee or by majority vote
of the Society.
4.5 The provisions and effect of this clause may not be removed from this document and will be included
in and implied into any document replacing this document.
6.0 Subscriptions
6.1 Subscriptions for membership shall be fixed by the committee (and may include a discounted rate
for two members living at the same address).
6.2 Subscriptions are to be paid in any year by 1 July each year. The committee may impose a
surcharge on any subscription not paid by that date. A member will not be entitled to vote at an annual
general meeting if his or her subscription has not been paid.
(c) Fourteen days after the member receives the committees notice, the committee by majority
vote may terminate the members membership by giving the member written notice of
termination, which takes immediate effect. The notice of termination must state that the member
may appeal to the Society at the next Society meeting by giving written notice of appeal to the
Secretary within 14 days of the members receipt of the notice of termination.
(d) If the member gives notice of appeal, the member will have the right to be heard fairly at a
Society meeting held within the following 28 days. If the member chooses, he or she may provide
the Secretary with a written explanation of the events as the member sees them and require the
Secretary to give that explanation to every other member within seven days of the Secretary
receiving it. If the member is not satisfied that the other Society members have had sufficient
time to consider the explanation, the member may defer his or her right to be heard until the
following Society meeting.
(e) When the member is heard at a Society meeting, other members of the Society may question
the member and the committee members.
(f) The Society will then decide by majority vote whether to let the termination stand or to
reinstate the member. The Societys decision will be final.
(b) With the consent of the members present, the Chair may adjourn the meeting to another time
and/or place but no business may be transacted at any adjourned meeting other than the
business left unfinished at the adjourned meeting.
positions, the Chair may call for further nominations at the meeting. Each candidate must be proposed
and seconded by members. All retiring members of the committee will be eligible for re-election.
12.2 If the position of any officer becomes vacant between annual general meetings, the committee may
appoint another committee member to fill that vacancy until the next annual general meeting.
12.3 If the position of any committee member becomes vacant between annual general meetings, the
committee may appoint another member of the Society to fill that vacancy until the next annual general
meeting.
12.4 If any committee member is absent from three consecutive meetings without leave of absence
from the Chair, the Chair may declare that persons position to be vacant.
(h) Decide the times and dates for meetings and set the agenda for meetings;
(i) Ensure that all members follow the rules;
(j) Decide the procedures for dealing with complaints;
(k) Make bylaws for the general management of the Society.
(l) Decide any matters not covered by these rules.
14.2 The committee has all of the powers of the Society, unless the committees power is limited by
these rules, or by a majority decision of the Society.
14.3 All decisions of the committee must be by a majority vote. In the event of an equal vote, the Chair
will have a casting vote.
14.4 Decisions of the committee bind the Society, unless the committees power is limited by these rules
or by a majority decision of the Society.
(e) Forwarding the annual financial statements for the Society to the Registrar of Incorporated
Societies upon their approval by the members at an annual general meeting.
(f) Advising the Registrar of Incorporated Societies of any rule changes;
15.3 The Treasurer is responsible for:
(a) Ensuring that proper accounting records of the Societys financial transactions are kept, to
allow the Societys financial position to be readily ascertained;
(b) Preparing, or arranging for the preparation by a suitably qualified person of, annual financial
statements for presentation at each annual general meeting. These statements are to be
prepared in accordance with the Societys accounting policies (see 14.1.f).
(c) Providing a financial report (written or oral) at each annual general meeting;
(d) Providing financial information to the committee as the committee determines.
21.0 Winding up
21.1 If the Society is wound up:
(a) The Societys debts, costs and liabilities must be paid first out of the Societys funds;
(b) Surplus money and other assets of the Society are to be distributed to either a like-minded
not-for-profit organisation, or a charity;
(c) No distribution may be made to any member.