Professional Documents
Culture Documents
11:00 AM
12:30 PM
1:00 PM
1:15 PM
1:30 AM
2:00 PM
2:30 PM
2:30 PM
2:30 PM
3:00 PM
3:00 PM
3:00 PM
3:30 PM
What
hair & makeup
stuff gets picked up from house
venue opens
catering staff arrives
getting dressed
sound
arrives/ is
set up
couple system
& photographer
arrive
for pre-ceremony
pictures
florist arrives to set up flowers
alcohol arrives
family arrives for pictures
cake delivered
couple & family pictures
couple finishes pictures, goes inside
3:45
4:00
4:15
4:35
PM
PM
PM
PM
4:40
4:40
4:55
5:15
PM
PM
PM
AM
6:00 PM
6:10 PM
6:30 PM
6:30 PM
7:10 PM
7:10 PM
8:00 PM
8:10 PM
8:10 PM
9:40 PM
9:50 PM
10:00 PM
10:00 PM
10:20 PM
12:00 AM
Where
Getting Ready Room
couple's house
venue
venue, inside
Getting Ready Room
venue, inside
venue, outside
venue, inside
venue, inside
venue, outside
venue, inside
venue, outside
Getting Ready Room
Who
Main Contact #
Pre-Ceremony
venue,
venue,
venue,
venue,
outside
outside
outside
outside
ushers
Wedding Stage Manager/ DOC cues
Rabbi
Cocktail Hour
inside
inside
inside
inside
inside
inside
inside
inside
inside
inside
outside
inside
venue, inside
venue
venue
couple
Wedding Stage Manager/ DOC & Caterer
photog, couple
Couple
Reception
Caterer cues
Wedding Stage Manager/ DOC cues
Wedding Stage Manager/ DOC cues
Wedding Stage Manager/ DOC cues
Wedding Stage Manager/ DOC cues
DJ
Wedding Stage Manager/ DOC cues
DJ
DJ
Wedding Stage Manager/ DOC cues
Wedding Stage Manager/ DOC cues
Wedding Stage Manager/ DOC cues
Post-Reception
Wedding Stage Manager/ DOC
Families
Wedding Stage Manager/ DOC
Items Needed
Makeup,
headpiece
Tissue
paper
poofs, cake knife,
guestbook, etc.
Location of Items
Getting1,Ready
Boxes
2, 3 &Room
4 at Partner A's Parents'
house
Programs
Cake Knife
Day
Friday
Time
4:00
4:30
5:30
6:00
6:30
8:00
PM
PM
PM
PM
PM
PM
Activity
Couple, Wedding Party, Family arrive
Rehersal
Leave for restaurant
Dinner
Toasts
Depart for home
Saturday
Begin at 7:30 AM
*SEE DAY OF SP
Sunday
10:15 AM
10:30 AM
Location
Venue
Venue
Venue
Restaurant
Restaurant
Restaurant
Responsible Party
Couple, Wedding Party,
Couple, Wedding Party,
Couple, Wedding Party,
Couple, Wedding Party,
Wedding Party, Family
Couple, Wedding Party,
Family
Family, Stage Manager
Family
Family
Family
Hotel staff
The Couple, Family, Wedding Party & Out of Town Guests
When
What
Pre-Ceremony
11:00 AM
12:30 PM
1:00 PM
1:15 PM
2:00 PM
2:30 PM
2:30 PM
2:30 PM
3:00 PM
3:00 PM
3:00 PM
3:30 PM
3:45
4:00
4:15
4:35
PM
PM
PM
PM
4:40
4:40
4:55
5:15
PM
PM
PM
AM
6:00 PM
6:10 PM
6:30 PM
6:30 PM
7:10 PM
7:10 PM
8:00 PM
8:10 PM
8:10 PM
9:40 PM
9:50 PM
10:00 PM
10:00 PM
10:20 PM
12:00 AM
Where
Who
remony
Getting Ready Room
couple's house
venue
venue, inside
venue, inside
venue, outside
venue, inside
venue, inside
venue, outside
venue, inside
venue, outside
Getting Ready Room
venue,
venue,
venue,
venue,
ushers
mony
outside
outside
outside
outside
il Hour
Getting Ready Room
venue, inside
venue, outside
venue, inside
couple
Wedding Stage Manager/ DOC & Caterer
photog, couple
Couple
venue,
venue,
venue,
venue,
venue,
venue,
venue,
venue,
venue,
venue,
venue,
venue,
Caterer cues
Wedding Stage
Wedding Stage
Wedding Stage
Wedding Stage
DJ
Wedding Stage
DJ
DJ
Wedding Stage
Wedding Stage
Wedding Stage
ption
inside
inside
inside
inside
inside
inside
inside
inside
inside
inside
outside
inside
Manager/
Manager/
Manager/
Manager/
DOC
DOC
DOC
DOC
ception
venue, inside
venue
venue
cues
cues
cues
cues
Role
Photographer
Wedding Stage
Manager/ DOC
Alcohol
Bakery
Officiant
Etc.
Business Name
Contact Name
Commitment(s)
8 hours with 2 photographers
and photobooth
Arrival Time
Additional Info
Gets Meal?
2pm
Yes
Noon
Yes
Noon
No
2pm
No
3pm
No
Name
Relationship
Flight Information
Arrival Time
Departure Time
Notes
Note: The hot pink highlighted columns match the format for Glosite.coms guest managemen
simply give them the same household name (see example above). To add a +1, use
Title
Dr.
First name
Jane
Guest
Last name
Goodall
E-mail Address
monkeydoc@gmail.com
Ms.
Mr.
Joanne
Paul
Woodward
Newman
jo@newmansown.com
paul@newmansown.com
Ms.
Mr.
Ms.
Beyonce
Shawn "Jay-Z"
Blue Ivy
Knowles
Carter
Carter
beyonce@sashafierce.com
jayz@thebomb.com
*We suggest numbering the back of each of your RSVP cards in light pencil and recording the nu
te.coms guest management tool, making it easy for you to copy and paste your guest info into their uploa
ple above). To add a +1, use the first name "Guest" and the same household name as the guest they'll be a
Household
Dr. Jane Goodall & Guest
Dr. Jane Goodall & Guest
Address line 1
Address line 2
Address line 3
pencil and recording the number here. You'll be shocked by the number of people who RSVP with no name
est info into their upload file. To format this spreadsheet for Gl, each individual guest gets their own line
s the guest they'll be attending with. If you're using Gl for paperless invites, the household name is how
Postcode
Phone Number
Invitation Number*
# Attending
Wedding
t gets their own line (including children and +1's) . To link guests together,
sehold name is how your guests will be addressed on envelopes.
Welcome Event
Restrictions
Gift
General Items
Quantity
Dress/Suit
Headpeice
Jewelry
Shoes
Tie, cuff links, etc
Ring
Suitcase
Wedding Party Gifts
1
1 necklace, 1
2 earrings, 3
bangles
1 pair
1
1
1
5
Dress/Suit
Headpeice
Jewelry
Shoes
Tie, cuff links, etc
Ring
Suitcase
Wedding Party Gifts
1
1
2 earrings, 1 right-hand ring
1 pair
1
1
1
5
Flowers
Decorations
Wedding signs
Huppah Poles
Huppah Cover
Huppah Base
Programs
4 bouquets, 3 boutonnieres,
15 centerpeices
40 tissue paper poofs
4 boards
4
1
4
2 boxes
Cake Cutter
Garter
Escort Cards
Escort Card Board
Guest book, pens
Glue, scissors
Tape/ Scissors/ Knife
Kids Table Kits
1
1
1 box
2
1 box
1 box
1 set
5
Sewing Kit
Deodorant/ etc
Hair pins/ supply
Emergency Kit
Step stool
1
1
1
1
1
Box Number
Pre-Ceremony Partner 1
freestanding
freestanding
freestanding
freestanding
freestanding
freestanding
freestanding
3
Pre-Ceremony Partner 2
freestanding
freestanding
freestanding
freestanding
freestanding
freestanding
freestanding
3
Ceremony
freestanding
4
freestanding
freestanding
1
freestanding
2
Reception
1
1
2
freestanding
2
2
2
2
Etc.
1
1
1
1
freestanding
Etc.
Hotel Room
Hotel Room
Hotel Room
Hotel Room
Hotel Room
Hotel Room
Hotel Room
Parents House
On Sam
On Sam
On Sam
On Sam
On Sam
On Sam
On Sam
Parents
Hotel Room
Hotel Room
Hotel Room
Hotel Room
Hotel Room
Hotel Room
Hotel Room
Parents House
On Chris
On Chris
On Chris
On Chris
On Chris
On Chris
On Chris
Parents
artner 1
artner 2
y
Parents
Parents
Parents
Parents
Parents
Parents
Parents
House
House
House
House
House
House
House
Given to guests
Parents
Parents
Parents
Parents
Parents
Parents
Parents
Parents
Parents
Parents
Parents
Parents
Parents
Parents
House
House
House
House
House
House
House
House
Parents
Parents
Parents
Parents
Parents
Parents
Parents
Parents
Parents
Parents
Parents
Parents
Parents
House
House
House
House
House
Parents
Parents
Parents
Parents
Parents