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When

11:00 AM
12:30 PM
1:00 PM
1:15 PM
1:30 AM
2:00 PM
2:30 PM
2:30 PM
2:30 PM
3:00 PM
3:00 PM
3:00 PM
3:30 PM

What
hair & makeup
stuff gets picked up from house
venue opens
catering staff arrives
getting dressed
sound
arrives/ is
set up
couple system
& photographer
arrive
for pre-ceremony
pictures
florist arrives to set up flowers
alcohol arrives
family arrives for pictures
cake delivered
couple & family pictures
couple finishes pictures, goes inside

3:45
4:00
4:15
4:35

PM
PM
PM
PM

guests start to arrive


official start time on invites
processional
recessional

4:40
4:40
4:55
5:15

PM
PM
PM
AM

alone time for couple


cocktail hour starts
couple post-wedding pictures
couple joins cocktail party

6:00 PM
6:10 PM
6:30 PM
6:30 PM
7:10 PM
7:10 PM
8:00 PM
8:10 PM
8:10 PM
9:40 PM
9:50 PM
10:00 PM

guests seated for dinner


first guests to buffet
last guests through buffet
toasts - four total
first dance
dance party!
cake cutting
Hora/ Ritual dances
dance party!
last call
send off
Guests Out

10:00 PM
10:20 PM
12:00 AM

caterer/ wedding stage manager/ DOC/ family


start breakdown
families leave with stuff they're taking
breakdown done, everyone out

Where
Getting Ready Room
couple's house
venue
venue, inside
Getting Ready Room
venue, inside
venue, outside
venue, inside
venue, inside
venue, outside
venue, inside
venue, outside
Getting Ready Room

Who

Main Contact #
Pre-Ceremony

Couple, Partner A's Sister


Wedding Stage Manager/ DOC
Wedding Stage Manager/ DOC
Caterer
Couple
DJ or Sound System Rental
Photog + couple
florist
partner A's brother
Photog Assistant
bakery
Photog, couple, family
couple
Ceremony

venue,
venue,
venue,
venue,

outside
outside
outside
outside

ushers
Wedding Stage Manager/ DOC cues
Rabbi
Cocktail Hour

Getting Ready Room


venue, inside
venue, outside
venue, inside
venue,
venue,
venue,
venue,
venue,
venue,
venue,
venue,
venue,
venue,
venue,
venue,

inside
inside
inside
inside
inside
inside
inside
inside
inside
inside
outside
inside

venue, inside
venue
venue

couple
Wedding Stage Manager/ DOC & Caterer
photog, couple
Couple
Reception
Caterer cues
Wedding Stage Manager/ DOC cues
Wedding Stage Manager/ DOC cues
Wedding Stage Manager/ DOC cues
Wedding Stage Manager/ DOC cues
DJ
Wedding Stage Manager/ DOC cues
DJ
DJ
Wedding Stage Manager/ DOC cues
Wedding Stage Manager/ DOC cues
Wedding Stage Manager/ DOC cues
Post-Reception
Wedding Stage Manager/ DOC
Families
Wedding Stage Manager/ DOC

Items Needed
Makeup,
headpiece
Tissue
paper
poofs, cake knife,
guestbook, etc.

Location of Items
Getting1,Ready
Boxes
2, 3 &Room
4 at Partner A's Parents'
house

Dress/Suit, Jewelry, Shoes, etc.


4 bouquets, 3 boutonnieres, 15
centerpeices

Florist bringing to venue

Programs

Box 2 at Partner B's Parents' house

Cake Knife

Box 1 at Partner B's Parents' house

Items Arriving/Leaving With


Partner A's Sister / Partner A's Sister
Wedding Stage Manager/DOC

Partner B / Partner A and B will be wearing

Florist / Centerpieces leave with guests

Partner B's Parents / Leaving with guests

Partner B's Parents / Partner B's Parents

Day
Friday

Time
4:00
4:30
5:30
6:00
6:30
8:00

PM
PM
PM
PM
PM
PM

Activity
Couple, Wedding Party, Family arrive
Rehersal
Leave for restaurant
Dinner
Toasts
Depart for home

Saturday
Begin at 7:30 AM

*SEE DAY OF SP

Sunday
10:15 AM
10:30 AM

Brunch buffet setup


Brunch

Location
Venue
Venue
Venue
Restaurant
Restaurant
Restaurant

Responsible Party
Couple, Wedding Party,
Couple, Wedding Party,
Couple, Wedding Party,
Couple, Wedding Party,
Wedding Party, Family
Couple, Wedding Party,

Family
Family, Stage Manager
Family
Family
Family

*SEE DAY OF SPREADSHEET*


Hotel Banquet Room
Hotel Banquet Room

Hotel staff
The Couple, Family, Wedding Party & Out of Town Guests

When

What
Pre-Ceremony

11:00 AM
12:30 PM
1:00 PM
1:15 PM
2:00 PM
2:30 PM
2:30 PM
2:30 PM
3:00 PM
3:00 PM
3:00 PM
3:30 PM
3:45
4:00
4:15
4:35

PM
PM
PM
PM

hair & makeup


stuff gets picked up from house
venue opens
catering staff arrives
sound system arrives/ is set up
couple & photographer arrive for pre-ceremony pictures
florist arrives to set up flowers
alcohol arrives
family arrives for pictures
cake delivered
couple & family pictures
couple finishes pictures, goes inside
Ceremony
guests start to arrive
official start time on invites
processional
recessional
Cocktail Hour

4:40
4:40
4:55
5:15

PM
PM
PM
AM

alone time for couple


cocktail hour starts
couple post-wedding pictures
couple joins cocktail party
Reception

6:00 PM
6:10 PM
6:30 PM
6:30 PM
7:10 PM
7:10 PM
8:00 PM
8:10 PM
8:10 PM
9:40 PM
9:50 PM
10:00 PM

guests seated for dinner


first guests to buffet
last guests through buffet
toasts - four total
first dance
dance party!
cake cutting
Hora/ Ritual dances
dance party!
last call
send off
Guests Out
Post-Reception

10:00 PM
10:20 PM
12:00 AM

caterer/ wedding stage manager/ DOC/ family start breakdown


families leave with stuff they're taking
breakdown done, everyone out

Where

Who

remony
Getting Ready Room
couple's house
venue
venue, inside
venue, inside
venue, outside
venue, inside
venue, inside
venue, outside
venue, inside
venue, outside
Getting Ready Room

Couple, Partner 1's Sister


Wedding Stage Manager/ DOC
Wedding Stage Manager/ DOC
Caterer
DJ or Sound System Rental
Photog + couple
florist
partner A's brother
Photog Assistant
bakery
Photog, couple, family
couple

venue,
venue,
venue,
venue,

ushers

mony
outside
outside
outside
outside

Wedding Stage Manager/ DOC cues


Rabbi

il Hour
Getting Ready Room
venue, inside
venue, outside
venue, inside

couple
Wedding Stage Manager/ DOC & Caterer
photog, couple
Couple

venue,
venue,
venue,
venue,
venue,
venue,
venue,
venue,
venue,
venue,
venue,
venue,

Caterer cues
Wedding Stage
Wedding Stage
Wedding Stage
Wedding Stage
DJ
Wedding Stage
DJ
DJ
Wedding Stage
Wedding Stage
Wedding Stage

ption
inside
inside
inside
inside
inside
inside
inside
inside
inside
inside
outside
inside

Manager/
Manager/
Manager/
Manager/

DOC
DOC
DOC
DOC

Manager/ DOC cues

Manager/ DOC cues


Manager/ DOC cues
Manager/ DOC cues

ception
venue, inside
venue
venue

cues
cues
cues
cues

Wedding Stage Manager/ DOC


Families
Wedding Stage Manager/ DOC

Role
Photographer
Wedding Stage
Manager/ DOC
Alcohol
Bakery
Officiant
Etc.

Business Name

Contact Name

Day of Contact Number

Commitment(s)
8 hours with 2 photographers
and photobooth

Arrival Time

Additional Info

Gets Meal?

2pm

Yes

Noon

Yes

Noon

No

3-tier cake, 75 cupcakes

2pm

No

30 minute ceremony, will bring


copies of readings

3pm

No

10 hours, 1 assistant, plus


setup, breakdown and vendor
management
3 kegs, 24 bottles of wine (12
red, 12 white) plus 1
bartender

Final Payment Status

Name

Relationship

Cell Phone Number

Flight Information

Arrival Time

Departure Time

Where They're Staying

Notes

Note: The hot pink highlighted columns match the format for Glosite.coms guest managemen
simply give them the same household name (see example above). To add a +1, use
Title
Dr.

First name
Jane
Guest

Last name
Goodall

E-mail Address
monkeydoc@gmail.com

Ms.
Mr.

Joanne
Paul

Woodward
Newman

jo@newmansown.com
paul@newmansown.com

Ms.
Mr.
Ms.

Beyonce
Shawn "Jay-Z"
Blue Ivy

Knowles
Carter
Carter

beyonce@sashafierce.com
jayz@thebomb.com

*We suggest numbering the back of each of your RSVP cards in light pencil and recording the nu

te.coms guest management tool, making it easy for you to copy and paste your guest info into their uploa
ple above). To add a +1, use the first name "Guest" and the same household name as the guest they'll be a
Household
Dr. Jane Goodall & Guest
Dr. Jane Goodall & Guest

Address line 1

Address line 2

Address line 3

Paul Newman & Joanne Woodward


Paul Newman & Joanne Woodward
The Knowles-Carter Household
The Knowles-Carter Household
The Knowles-Carter Household

pencil and recording the number here. You'll be shocked by the number of people who RSVP with no name

est info into their upload file. To format this spreadsheet for Gl, each individual guest gets their own line
s the guest they'll be attending with. If you're using Gl for paperless invites, the household name is how
Postcode

Phone Number

who RSVP with no name!

Save the Date


Sent

Invitation Number*

# Attending
Wedding

t gets their own line (including children and +1's) . To link guests together,
sehold name is how your guests will be addressed on envelopes.
Welcome Event

Restrictions

Gift

Thank You Sent

General Items

Quantity

Dress/Suit
Headpeice
Jewelry
Shoes
Tie, cuff links, etc
Ring
Suitcase
Wedding Party Gifts

1
1 necklace, 1
2 earrings, 3
bangles
1 pair
1
1
1
5

Dress/Suit
Headpeice
Jewelry
Shoes
Tie, cuff links, etc
Ring
Suitcase
Wedding Party Gifts

1
1
2 earrings, 1 right-hand ring
1 pair
1
1
1
5

Flowers
Decorations
Wedding signs
Huppah Poles
Huppah Cover
Huppah Base
Programs

4 bouquets, 3 boutonnieres,
15 centerpeices
40 tissue paper poofs
4 boards
4
1
4
2 boxes

Cake Cutter
Garter
Escort Cards
Escort Card Board
Guest book, pens
Glue, scissors
Tape/ Scissors/ Knife
Kids Table Kits

1
1
1 box
2
1 box
1 box
1 set
5

Sewing Kit
Deodorant/ etc
Hair pins/ supply
Emergency Kit
Step stool

1
1
1
1
1

Box Number
Pre-Ceremony Partner 1
freestanding
freestanding
freestanding
freestanding
freestanding
freestanding
freestanding
3
Pre-Ceremony Partner 2
freestanding
freestanding
freestanding
freestanding
freestanding
freestanding
freestanding
3
Ceremony
freestanding
4
freestanding
freestanding
1
freestanding
2
Reception
1
1
2
freestanding
2
2
2
2
Etc.
1
1
1
1
freestanding

Etc.

Location for Wedding

Goes home with...

Hotel Room
Hotel Room
Hotel Room
Hotel Room
Hotel Room
Hotel Room
Hotel Room
Parents House

On Sam
On Sam
On Sam
On Sam
On Sam
On Sam
On Sam
Parents

Hotel Room
Hotel Room
Hotel Room
Hotel Room
Hotel Room
Hotel Room
Hotel Room
Parents House

On Chris
On Chris
On Chris
On Chris
On Chris
On Chris
On Chris
Parents

artner 1

artner 2

y
Parents
Parents
Parents
Parents
Parents
Parents
Parents

House
House
House
House
House
House
House

Given to guests
Parents
Parents
Parents
Parents
Parents
Parents

Parents
Parents
Parents
Parents
Parents
Parents
Parents
Parents

House
House
House
House
House
House
House
House

Parents
Parents
Parents
Parents
Parents
Parents
Parents
Parents

Parents
Parents
Parents
Parents
Parents

House
House
House
House
House

Parents
Parents
Parents
Parents
Parents

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