Professional Documents
Culture Documents
FOR
DEVELOPMENT OF ADP MONITORING DASHBOARD FOR
GOVERNMENT OF SINDH
1. Context
1.1.The Finance Department (FD), Government of Sindh, has rolled out Sindh Public Sector
Management Reform Project (SPSMRP) in collaboration with World Bank with the aim to
strengthen Public Sector Performance through improved revenue generation and expenditure
management. The project supports government in improving upstream government systems,
hence resulting in better policies and service delivery through three objectives a) improved
Sales Tax on Services (STS) collection; (b) improved credibility of budget execution; (c)
reduced time taken to process contracts and other intermediate result indicators.
1.2. Under the Technical Assistance component, consulting firm(s) may be engaged to support
Government of Sindh in a) implementation of reform activities included in the Sindh Tax
Reform Plan; b) implementation of the Sindh Public Financial Management Strategy; c)
implementation of procurement reforms; d) the management of the development portfolio and
e) the project change management efforts.
1.3.Economic Reform Unit; FD under TA Component of World Bank loan is seeking an
experienced consulting firm or consortium of firms in Pakistan to support Government of
Sindh in development of an ADP Dashboard for monitoring of development portfolio of the
province.
1.4. The Planning and Development Department (P&DD) prepares the one billion dollar-plus
Annual Development Program (ADP)1 and coordinates all external assistance. The Monitoring
and Evaluation Cell (MEC) within the P&D department has the mandate to monitor the
development portfolio of the province and provides feedback on physical progress of
development schemes on a regular basis (approximately 300 out of over 2000 schemes).
Information on physical progress of selected development projects is also periodically obtained
from executing agencies. Information about financial releases and utilization against all
development projects/ schemes is available on the Project to Improve Financial Reporting and
Auditing (PIFRA) system, which is available to P&DD only on a monthly basis. Tracking
progress against specific defined milestones for the entire development portfolio, enhancing
verifiability and accuracy of the MEC monitoring reports, assessing quality of construction on
a more regular and cost effective basis and acquiring beneficiary feedback are some areas
where information provision could be strengthened.
1.5.The MEC cell collects information on financial and physical progress of the projects/ schemes
through field visits and submits report containing its observations, findings and
recommendations to the ACS (P&D), head of concerned department, Finance Department and
CM Secretariat. A format of monitoring report generated by M&E Cell is attached in Annex 1.
The quality of information of monitoring reports could be enhanced through use of ICT such as
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Annual Development Program is the compilation of ongoing and new projects and the amount of funding they are
likely to receive during the year. It is approved by the provincial assembly. The 2013-14 provincial ADP allocations,
for example, are estimated at around 1.6 billion dollars spread around 2463 schemes. These large schemes are in
turn spread over one or more geographical locations. From the funds made available by the Finance Department, the
planning and Development Department provides funds against the approved schemes, or any other scheme that may
be inserted in ADP, with the approval of the relevant authority, monitors progress and reallocates funds based on
their relative progress.
geo tagging; use of smartphone for capturing pictures of civil works and plant, machinery and
equipment; and tracking of monitoring staff. More precisely, the quality of monitoring reports
produced by MEC can be improved by introducing following missing characteristics/elements:
1.6 Information on financial releases and expenditures on the development projects is available on
appoint specific teams to monitor progress. In donor-funded projects, donor requirements often
dictate more rigorous monitoring in which case external consultants are hired to do the job.
These monitoring activities generate lessons on monitoring methods but are more often than
not too specialized and costly for them to be applied across the portfolio. For big projects, it is
mandatory to allocate one percent of the cost of scheme for third party monitoring.
1.8 In order to improve monitoring of the overall development portfolio, it is envisaged to develop
a web-based system that integrates different data sources (of physical and financial progress)
on a SINGLE platform. Three different angles will be targeted by this platform.
I.
Enhanced Planning:
a) This will be done by defining milestones, risks and financial targets
against each scheme.
II.
Developing the system for construction Quality Monitoring is not in the scope of this TOR.
III.
External Monitoring:
a) This will be carried out by acquiring beneficiary feedback for certain
selected schemes3
A key purpose of the dashboard will be to integrate the above process onto a SINGLE platform,
which will also involve integration with the PIFRA system for financial information. The
dashboard will provide easy access and use of real time integrated financial and physical
information to the decision makers on the implementation progress of projects. More specifically,
the dashboard will integrate financial information available in the PIFRA system; physical and
financial progress entered by executive agencies on the dashboard through an online login on a
certain defined frequency (preferably on a bi-weekly basis); monitoring field reports of the P&D
MEC and beneficiary feedback. The common performance indicators and milestones will be
developed by the consultant firm which will also impart necessary training to the officials of
executive agencies for entering information against the common performance indicators and
specific milestones of the projects.
2. Objective(s)
2.1 Development/ Procurement of turnkey technology services to deploy and maintain an
integrated solution that enables enhanced reporting, analysis and visualization for
managing the development portfolio proactively. The solution will have three key
components (i) Mobile Application for P&DD M&E cell reports and geo-tagging,
(ii) Development of ADP Dashboard and (iii) Beneficiary Information Data Collection
Approach
2.2 Objective of Mobile Application: Currently, key information that is required on a more
frequent basis from the P&DD MEC field monitors is reported through a paper-based form
called FVR which includes information on financial outlays, key issues faced and general
status of project (good, satisfactory or poor). The mobile application will mimic this form and
allow MEC field monitors to digitally record and submit key information on a real time basis.
The application will allow the field monitors to geo-tag schemes, record pictures to report
physical progress, report on any issues/obstacles, report on financial outlays and overall
progress (good, satisfactory or poor). The application would be mapped to the departments
monitoring schedules.
2.3 Objective of the Dashboard: The dashboard will provide a real-time holistic view of the ADP
portfolio by reporting on: a) Project profile of each scheme with defined milestones (to be
developed by consultant), risks and targets b) Portfolio, sector, district or project level progress
against milestones and risks which will be updated by executing agencies at a defined
frequency and against financial targets as reported under PIFRA; c) MEC monitoring reports;
d) construction quality reports; e) beneficiary feedback.
The Dashboard will have the following key features:
Integration of data sources The dashboard will integrate data from different sources
which include (i) project profile of each scheme with unique ID, (ii) financial
information from PIFRA System, (iii) progress on project implementation (financial
and physical) updated by executive agencies, (iv)
in-field monitoring by
Developing the back end system for acquiring and processing feedback is not part of this TOR. Only collection of
beneficiary information (name, phone numbers, locality) will be piloted in this TOR
M&E Cell, (v) construction quality reports and (vi) beneficiary feedback on a single
platform.
2.4 Objective of Beneficiary Information4 Data Collection Approach: The firm will carry out an
assessment of the departments resources and requirements and suggest the best approach/
methodology for collection of beneficiary phone numbers in an unbiased and random manner5.
The best suggested approach will be demonstrated through a pilot with 20-30 schemes for
which this information will be collected as a proof of concept. Please note that the task will be
limited to merely collection of beneficiary information. All other processes such as processing
of beneficiary information, collection of feedback and collation of feedback data is outside of
the scope of the TORs.
3. Scope of Work
3.1 The firm is expected to perform the following core activities during the course of this:
a) Requirements Analysis:
(i) The firm will conduct a thorough needs assessment by conducting detailed
stakeholder consultations, system reviews and analysis of existing reporting
practices to develop scope and requirements, documents to map process flows,
define data requirements and reporting formats, develop common performance
indicators and specific milestones for monitoring of physical progress of
development projects/ schemes.
(ii) The firm should produce a scope document that translates these into system
requirements for development of the Mobile application, the ADP dashboard and a
framework for collection of beneficiary numbers. The scope document will contain
application wireframes, system flows, forms, report templates and dashboard
mock-ups. Please refer to Annex 2 and 3 for sample dashboard flow, structure
and mock-ups for clarity on what the application and dashboard should look
like.
b) Development/Customization of Mobile Application:
(i) The firm will develop an application for the P&DD MEC field monitoring form
(the FVR) either by developing a customized application or through an open
The beneficiary feedback information model refers to a system of acquiring citizen/beneficiary feedback on
performance of projects via contacting beneficiaries on their cell numbers either through SMS or call. The collected
feedback may then be presented in the form of charts, diagram, graphs, and pictorial visualization as per the
departments requirements. The first step of this process is acquiring beneficiary cell phone numbers.
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The data collection requirements will be defined by the Government
source platform. The application should be dynamic enough to cater to all the
requirements of the department.
(ii) The basic functionality required by the application is as follows:
Take pictures(atleast 40 pictures for each scheme)
Record geo-location
Record date and time stamps
Be able to enter data with various types of fields like text, numeric, drop
downs, radio buttons etc.
Capture data and work in both online and offline modes if connectivity is not
available.
Should be able to map the existing monitoring plan for department staff.
c) Development of ADP Management Dashboard:
(i) The firm is expected to draw on the requirement analysis to develop a web-based
dashboard.
(ii) The firm is expected to draw from and integrate multiple data sources to fulfill the
reporting requirements project profile of each development scheme with unique
ID, milestones, risks and financial targets; data received from the mobile application
used by the P&DD MEC; data recorded on financial progress for each scheme
under PIFRA; reports on physical progress against milestones updated by executing
agencies; construction quality reports for selected schemes through a separate
government initiative and beneficiary feedback received against certain selected
schemes.
N.B: For details on a sample reporting flow and dashboard structure, please see
Annex 2 and 3. Note that each stakeholder will have a specific role in the
development, operation and maintenance of the dashboard. Finance Department
and AG Sindh will collaborate with P&DD for integration of PIFRA with the
dashboard; Planning and Development department will work with the consultant
to provide scheme profiles which the consultant will develop further by defining
generic milestones; Executing agencies will update scheme profiles with risks and
financial targets and provide periodic progress against related milestones and
timelines; MEC cell will submit monitoring information through the smartphone;
Call Center will regularly provide beneficiary feedback information.
(iii) The firm must carefully define unique identifiers for each of the ADP scheme
and clearly specify how analysis will be carried forward across years given
N.B: Currently ADP schemes are not uniquely identified (by numbers) across
years. Each ADP scheme is however assigned a unique name. This exercise is to
be done in collaboration with MEC Cell.
(iv) The firm is expected to produce a fully completed online dashboard for the
departments of works and services, irrigation, education and health over the course
of 18 months (during the requirements analysis stage, the firm will define generic
milestones for each scheme type against which physical progress can be measured
for these departments only)
(v) The dashboard will have the following features:
Data input/upload modules that cater to the respective roles assigned to
various departments. Inputs should be enabled through web based forms.
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d)
e)
f)
g)
(iii) The firm is also expected to develop a training manual with step-by-step description
and system/application screenshots for future reference of new staff coming on
board.
h)
4. Methodology
4.1 The firm is expected to work in close liaison with MEC, P&DD, all concerned executive
agencies, ERU, Finance representatives to understand requirements, discuss proposed solutions
and carry out extensive quality assurance for deliverables. The firm is also required to make
frequent visits to the respective offices to conduct meetings and discussions for inputs and
review as and when required.
5. Deliverables
5.1 Deliverables from this assignment are as follows:
(i)
(ii)
(iii)
(iv)
(v)
(vi)
Deployment of Cloud Based Server Application hoisting back end architecture and
also deploy servers/back end infrastructure as desired in the scope of work.
(vii)
Procurement of laptops, mobile phones, SIMs and data connectivity for use by
government field staff
(viii) Training Workshops: Training of all stakeholders for smartphone monitoring and
dashboard usage for 4 different departments Support and Maintenance for the term
of the project. On-going training and refresher trainings to be provided as and
when needed.
(ix)
Handing over of all source code documentation and transfer of knowledge to the
IT team of P&DD.
(x)
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Activities/Methodology
Stakeholder Consultations
Development of report templates and mock-ups
Document review and finalization
Development of a system that defines unique identifiers
to each ADP scheme
2. Development of
complete mechanism and
procedure for ADP unique
identification tool
2. Development of
Dashboard Phase I
4. Deployment of Mobile
Data Collection System
5. Development of
Training Manual and
workshops for field staff
6. Dashboard Phase II
Payment
schedule
5%
5%
15%
10%
20%
20%
10%
9. IT Staff Training
10%
11
5%
b)
c)
d)
e)
f)
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Home screen
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Project page:
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Summary View:
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Weight
168 g
OS
Memory
Battery
Quad-core 2.3 GHz Krait 400 (LTE model)/ Quad-core 1.9 GHz Cortex A15 &
Quad-core 1.3 GHz Cortex-A7 (3G model), Qualcomm Snapdragon 800 Chipset
Bluetooth v4.0 with A2DP, LE, EDR, USB, WLAN (Wi-Fi 802.11 a/b/g/n, dualband, DLNA, Wi-Fi Direct, Wi-Fi hotspot), GPRS Class 12 (48 kbps), EDGE,
3G (HSDPA 42 Mbps, HSUPA), LTE, Cat4, 50 Mbps UL, 150 Mbps DL
1080 x 1920 pixels, 5.7 inches, Sensors: Accelerometer, gyro, proximity,
compass, barometer, temperature, humidity, gesture
Processor
Connectivity
Display Size
Display Colour
Operating
Frequency / Band
3G Band
4G Band
Browser
HTML5
Colors
Entertainment
Camera
16 MP, 3456 X 4608 pixels, optical image stabilization, autofocus, LED flash,
Dual Shot, Simultaneous HD video and image recording, geo-tagging, touch
focus/smile detection, panorama, HDR, Video 2160p@30fps, 1080p@60fps,
optical stabilization, dual-video rec, 2ndary (3.7MP), 1440p
Other Features
GPS + A-GPS support & GLONASS, GPU, S Pen stylus, Active noise
cancellation with dedicated mic, Air gestures, Document editor (Word, Excel,
PowerPoint, PDF), Google Search, Maps, Gmail, Voice memo/dial/commands,
Predictive text input (Swype), YouTube, Calendar, Speakerphone
Ring Tones
Messaging
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QTY
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