Approve Petty Cash

Login to SAP
1. Double click the GUI icon
2. Double click the live link

3. The SAP
Easy Access menu
should open up
4. Right click the
Favourites folder
5. Select Insert
Transaction
6. Type FBCJ and click
the green tick
7. Double click the Cash Journal favourite
you have just created
The Cash Journal Screen
1. Select your Company Code by clicking the
match-code box to the right of the field
and select your organisation
2. Click in the Cash Journal
field, select the match-code
box, tick the green tick to start
the search
3. Choose your account
from the list by double clicking
4. Click the green tick in
the Cash Journal box to
The match-code box
enter your selections

Approving Payments for Current

Period
1. Click on Current Period
2. Click the Cash Payments tab
3. If you wish to approve all click
the Post icon .

4. If you wish to approve only some of

the entries, highlight the lines you
wish to approve by clicking the box
to the left of each line

5. Click the Post Sel. Icon at the

bottom
6. The entries you have approved will
change from an amber triangle to a
green square.
7. Repeat the above process to
approve the Reimbursements in the
Cash Receipts tab
Nb. Ensure that all approvals are
undertaken in the correct period. Once
the period closes, no entries can be
processed or approved.
* SAP periods are per calendar month

You may wish to bring the columns

you read into your view without
scrolling across each time
Moving Columns and Saving
Settings
1. Select the Cash Receipts tab
2. Scroll (or tab) to the right to find
the Reference column
3. Click on the Reference column
header to select the whole
column
4. Without letting go of the mouse
drag and drop to the right of the
G/L column
5. Repeat this action with the Text
and Profit Centre Column
6. Click the configuration box
to the right of the columns
7. Enter a name for the screen
variant you have chosen e.g.
Reimbursement
8. Click Create and Save
9. Future visits to this screen will
show your saved layout

Approve Petty Cash

On Screen Messages

Back Returns to previous

screen

SAP periodically displays messages to the

user.

Enter Confirms data entered and

enables access to the next screen

A warning message may be ignored

Cancel Cancels out of the

transaction

Petty Cash
Approval

Exit Exits the transaction

An error message cannot be ignored the
user can proceed no further until it is
corrected e.g. a mandatory field is missing

Find Used to search for data

Find Next Used to search for more data
Document/Page Up Used in reports
Document/Page Down Used in reports

Transaction Codes
Switch on transaction codes to display
the FBCJ code
Follow the menu path, Extras>Settings
Display Technical Names tick the box
<Enter>

New Session Opens another session

Matchcode Opens a context sensitive
selection list for searching
Print Prints the screen or report
contents
Shortcut Used to create a shortcut
on your desktop
Customize Local Layout Used to
change local settings

Menu Path
From SAP Easy Access
menu, use the menu path:
Accounting > Financial
Accounting > Banks >
Incomings > Cash Journals
Transaction Code FBCJ