THE CONSTITUTION OF THE ALUMNI ASSOCIATION

OF CHARLES J. S. YOUNG MEMORIAL ASSEMBLY OF

GOD MISSION HIGH SCHOOL
Amended and Restated as of November xx , 2016

PREAMBLE
We, the officers and members of the Alumni/Alumnae of CHARLES J. S. YOUNG MEMORIAL
ASSEMBLY OF GOD MISSION HIGH SCHOOL, Do acknowledge our devout gratitude to God for
our existence, relying fully on the Divine Holy Spirit of God for guidance;
The so purpose of establishing and maintaining the act of Unity and fellowship among
Alumni/Alumnae of this noble Institution is to assume our share of responsibility and foster a spirit of

loyalty to promote the general welfare of our institution.

We, the assembly membership of the Association, do hereby recognize and adopt the following article of
BY- LAWS and CONSTITUTION, as we submit ourselves to be governed by them.

ARTICLE I.
SECTION 1.

NAME

The name of this association shall be called:

THE ALUMNI ASSOCIATION OF CHARLES J. S. YOUNG MEMORIAL

AGM HIGH SCHOOL
(herein referred to as the Paynesville AGM Alumni Association)
ARTICLE II. PURPOSE
The general purpose of this Association shall be to promote the general welfare and effectiveness
of CHARLES J. S. YOUNG MEMORIAL AGM HIGH SCHOOL, through:
SECTION 1: Strengthening the ties between former students of the institution
SECTION 2: Stimulating the interest and activity of the alumni of the institution
SECTION 3: Preserving and furthering the mission of the institution
SECTION 4: Participating in further development of the institution
SECTION 5: To lift the spirit of this noble institution through sports, social affiliation, and
academic programs among others

ARTICLE III

MEMBERSHIP

SECTION 1:
Any student who successfully obtained diploma from the Charles J. S.
Young Memorial Assembly Of God Mission High School automatically becomes a Life member of
the Association from the date of graduation, payment of the appropriate membership fees as
described is bonding.
SECTION 2: Any ex-student of the Institute who does not fulfill the above condition as in 3(a)
is never considering as Alumni.
SECTION 3:
The membership fees in respect of all the members defined in Clause 3(a)
would be decided by mutual discussions between the Association members from time to
time. The mode of collection of the membership fees would be decided from time to time in
mutual discussions by the Associations.
ARTICLE IV

MEMBERSHIP RIGHTS

SECTION 1: All members of the association are entitled to receiving the same benefit of any
schemes or assistance programs administered by the association, all members shall pay the same
due payment except by added recommendations by the president and approved by the executive
committee.
SECTION 2: . Termination of Membership. The President along with the Executive Committee may
suspend or terminate the membership of any Member or Associate Member for conduct unbecoming or
prejudicial to, the aims or repute of the Association.

ARTICLE V

ORGANIZATION

SECTION 1: . The following shall be the authorities of the Association.

1. The president
2. The Vice-president
3. The General Secretary
4. The Treasurer
5. The Champlain
6. The Executive Committee

PRESIDENT

VICE-PRESIDENT

GENERAL SECRETARY

TREASURER

EXECUTIVE COMMITTEE

FINANCER SECRETARY

CHAMPLAIN

The method of selection of the office bearers and their roles are defined in subsequent
paragraphs.
SECTION 2: .

THE PRESIDENT

The President of the Association shall be its chief executive. The President shall preside at all
meetings of the Association, and at meetings of the Executive Committee and Board of
Directors. The President shall represent the Association in and at all functions and activities
required by his or her office, including meetings of the Charles J. S. Young Memorial Assembly
Of God Mission High Board of Trustees. The President, with the advice and consent of the
Executive Committee, shall appoint all committees of the Association.
SECTION 3: . The President will sanction all budgets and will exercise overall control on all
policy matters of the Association. The routine activities and the general administration plans &
programs will be supervised by the President; the president shall have the power to appoint all
committees head. The president is the Face of the Association, so he is the General Spoke
person. No Member of the Association has the right to speak for the body unless he been ask to.

SECTION 4:

THE VICE-PRESIDENT

The Vice-President will have no administrative responsibility but will function and serve as a
Patron and Ambassador-at-large for the Alumni Association; he shall perform the duties of
President in the absence or disability of the President.

SECTION 5:

THE GENERAL SECRETARY

The General Secretary shall records the proceedings of all meetings of the Alumnae Council, and the
Executive Committee, control the minutes in a timely fashion to the Body. The Secretary shall conduct
the official correspondence of the all committees and shall have charge of all its records.

TREASURE
At each regular meeting of the Board of Directors, at the annual meeting of the
Association Members, and otherwise as the Board of Directors shall require, the Treasurer shall report
on the financial status of the Association. The Treasurer shall prepare the Association budget.

SECTION 6:

SECTION 7: .

FINANCIAL SECRETARY

The Financial Secretary shall maintain an active record of all members and shall collect all monies on
behalf of the Association

ARTICLE VI

THE EXECUTIVE COMMITTEE

SECTION 1. The management of this Association shall be vested in an Executive Committee,

the Executive Committee shall consist of each graduate from all the past graduation classes, they
shall be appointed by the president.
SECTION 2. The Associations Executive Committee members will each serve for a term of
three years, beginning on January 1. The Board will be structured through its elections so that
approximately one-third rotate off each year to provide for continuity. Members of the Executive
Committee will not be eligible for more than two consecutive terms.
SECTION 3. If, for any reason, a member of the commitee fails to uphold the standards of
Charles J. S. Young Memorial Assembly Of God Mission High , his or her membership on the
Board may be terminated by a two-thirds vote of those present.

ARTICLEVII

OTHER COMMITTEE

The president shall have the right to appoint all committees Heads of the following committee:
SECTION 1: Nominating Committee. The Nominating Committee is responsible for
identifying candidates for election to the Board under provisions outlined earlier. It shall consist
of at least five members, including at least one Teacher from the institution.
SECTION 2: Special Events Committee. The Special Events Committee shall be responsible
for planning alumni events for Homecoming and other events as needed. The President shall
appoint at least three Board members to serve on this Committee.
SECTION 3: Awards Committee. The Awards Committee is responsible for determining the
recipients of awards, according to the school grading system procedure, which are awarded by
the Alumni Association, including the Alumna and Alumnus of the Year Awards and such other
awards as may be determined by the Board. The President shall appoint at least three Board
members to serve on this Committee.
SECTION 4: Alumni Fund Committee. The Alumni Fund Committee shall provide
leadership and assistance to the school advancement office in raising funds from alumni in
support of the School annual fund. The President shall appoint at least three Board members to
serve on this Committee.
SECTION 5: Student Life Committee. The Student Life Committee shall develop programs
and projects which will help current students to better understand the importance of alumni, and
to sympathize with Alumni in time of death and poor Health. The President shall appoint at least
three Board members to serve on this Committee.
SECTION 6: Alumni-Admissions Committee. The Alumni-Admissions Committee shall help
in the recruitment. The President shall appoint at least three Board members to serve on this
Committee.
ARTICLE VII

ARTICLE IX

THE TREASURER

ELECTION

SECTION 1: The Nominating Committee shall be elected by the Members of the Executive
Committee at the annual meeting, in the manner prescribed by these Bylaws.
SECTION 2: Tenure. The president shall hold office for a term of two (2) years, commencing
January 1 following the annual meeting at which all officials shall have been elected. All
officials at Large shall hold office, except in the event of his or her death, resignation, removal or
disqualification, for the term to which he or she is elected.

SECTION 2: Removal. An officer may be removed from office for cause. Due to failure to
perform the duties of office, breach of fiduciary duty to the Association, including deliberate
misrepresentation of policies, goals and objectives (i.e., improperly implementing programs or
instructions), wrongful use of Association funds or actions clearly contrary to the Associations
Constitution or Bylaws. An officer may also be removed for failure to attend three (3)
consecutive, regularly scheduled Board of Directors meetings in one calendar year without
writing excuse.
SECTION 3: .

REMOVAL PROCEDURES

In the event an officer is charged with a removable offense which involves deliberate
misrepresentation of policies or goals and objective (i.e., improperly implementing programs or
instructions) or wrongful use of Association funds or actions clearly contrary to the
Associations Constitution or Bylaws, the President shall notify the officer in writing of the
proposal to remove from office. Such removal shall be the first order of business at the next
scheduled Executive Committee meeting after the notice of proposal to remove is issued. After
all information has been considered, the Executive Committee shall render a decision that is
binding and final. Such decision shall be transmitted in writing to the subject officer within 5
business days after the decision is made. Any decision to remove must be based on a two-thirds
(2/3) majority vote of the Executive Committee.
SECTION 4: Resignation. Any Official may resign by delivering his or her written resignation
to the President, Treasurer, or Secretary of the Association, to a meeting of the Members or
Executive Committee, or to the Association at its principal office. Such resignation shall be
effective upon receipt (unless specified to be effective at some other time) and acceptance
thereof shall not be necessary to make it effective unless it so states.
SECTION 5: Vacancies. In the event of death, resignation, removal or disqualification of any
Executive Committee member, or official. The Secretary of the Association shall give prompt written
notice thereof to the President, he shall there upon appoint a successor for position to be confirm by
the Executive Committee, When an officer position is filled due to a vacancy, that officer may serve
out the remaining term for the office in which the vacancy occurred and still be eligible to be elected to
serve a full two-year term

SECTION 6: Action by Vote. When a quorum is present at any meeting, a majority of the
Executive Committee member present and voting shall decide any question, including the
confirmation of officers. Upon a two-thirds vote of the committee present at a meeting, the
president may be allowed to lead in a meeting of the Executive Committee by means of a
conference telephone or similar communications equipment that permits all persons participating
in the meeting to hear each other at the same time, and participation by such means shall
constitute presence in person at a meeting. Voting by proxy shall not be permitted at a meeting.

ARTICLE X.

AMENDMENTS

SECTION 1. This Constitution and By-laws may be amended at any annual meeting of the
Association by a two-thirds vote of those present and voting thereon, provided the proposed
amendment or amendments shall have first been submitted in writing to the Board of Directors
and favorably acted upon by them.
SECTION 2. Any subsequent amendments to this Constitution and By-laws must also be
approved by the President of the Charles J. S. Young Memorial Assembly Of God Mission
High and the Board of Trustees
SECTION 3: Conflict of Interest. No Director of Officer shall engage in any conduct that
constitutes a conflict of interest between his or her obligations to the Association and his or her
obligations to any other person or body; provided, however, that no Director ex officio shall be
deemed to have engaged in conduct that constitutes a conflict of interest by reason of any act
done in his or her office or position at the University. If a conflict of interest is brought to the
Board, the Board will appoint a Board of Review, which will investigate the alleged conflict and
make a ruling. The Board of Review will have the mandate to propose either a temporary or
permanent suspension of responsibilities of an Officer or Director found to have a conflict of
interest.
ARTICLE X

SENSE OF BOARD STATEMENT

SECTION 1: Upon revision of the Charles J. S. Young Memorial Assembly Of God

Mission High School Alumni Association bylaws on Novermber 28, 2016, the board voted on
the following statement to memorialize its discussion of terms of officers and the alumni
representative to the Charles J. S. Young Memorial Assembly Of God Mission High School
Board of Trustees:
SECTION 2: Term of the President: While the bylaws do not limit the term of the Alumni
Association president, it is the sense of the board that the president would serve a two-year term.
SECTION 3: It is the best interest of the association to ask a sitting president to serve an
additional term, the board has not imposed a fixed term limit in the bylaws.
This statement was voted on and approved by the Alumni Association Executive Committee on
November---, 2016 and is to be attached to the bylaws of the Association.
Members that was charge with the responsibilities to prepared the BY- LAWS and CONSTITUTION
of the Alumni Association in October 2016, you will forever be remember. Here are the members of the
Constitution Committee:
1. Ansumana Kabah
2.