PN 066 P 02

RMSWHSProcedure:PN066P02(forPolicyNo.
PN066)
RiskManagement
Procedure
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Procedure: Risk Management

Version: 2.0
Last updated: 16/11/2012
Effective date: 16/11/12

Approved by: Stephen Barton, General Manager, WHS
UNCONTROLLED WHEN PRINTED
Contents
1
Purpose...................................................................................................................................................... 3
Scope ......................................................................................................................................................... 3
Generalrequirements ............................................................................................................................... 3
Definitions ................................................................................................................................................. 4
Responsibilities.......................................................................................................................................... 5
Understandingtheriskmanagementprocess .......................................................................................... 6
Figure1:
Overviewoftheriskmanagementprocess. ....................................................................... 6
6.1
Consultationrequirements .............................................................................................................. 6
6.2
Step1:Establishthecontext.......................................................................................................... 7
6.3
Step2:Identifyhazardsandrisks .................................................................................................... 7
6.4
Step3:Analysetherisk ................................................................................................................. 10
6.5
Step4Evaluate/assesstherisk ................................................................................................... 13
6.5.1
ConductinghealthandsafetyinspectionswithinRMS.................................................................. 15
6.6
Step5Control/treattherisks...................................................................................................... 17
Figure2:
6.7
TheHierarchyofControls ................................................................................................. 17
Undertakemonitoringandreview................................................................................................. 21
Riskmanagementinemergencies........................................................................................................... 22
Training,supervisionandinformationtosupporthealthandsafety ..................................................... 23
Relatedinformation ................................................................................................................................ 25
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Purpose
Roads and Maritime Services (RMS) is committed to ensuring the health and safety of its
workers and others by effectively managing workplace risks and hazards. The purpose of this
procedure is to ensure that RMS managers and workers comply with legislative requirements
and its own Workplace Health and Safety (WHS) standards.
This procedure is designed to provide guidance to RMS staff, contractors and business partners
in managing health and safety risks in the workplace.
RMS managers must comply with and implement the requirements of this procedure.
Scope
This procedure covers all RMS workplaces and/or work conducted by RMS workers and
includes:
RMS workers, such as employees, contractors or subcontractors, an employee of a

contractor or subcontractor, labour hire, apprentices, trainees, work experience students
and volunteers
Other duty holders who carry out work for RMS or who are likely to be directly affected
by a matter relating to work health or safety
All RMS workers must comply with this procedure. Contractors are also required to have in
place an equivalent procedure for WHS risk management that meets the same standards.
Generalrequirements
RMS (through its managers) is committed to and will ensure, as far as possible, active risk
management strategies and procedures. These strategies will include consultation with RMS
workers and their representatives, and other duty holders, including contractors and
subcontractors.
Hazard identification and risk management are critical elements of WHS. These must be
integrated into all RMS work activities. All appropriate steps must be taken to identify any
foreseeable workplace hazard/s that pose a risk to RMS workers and others. Effective risk
management is vital in providing best WHS standards.
WHS risk management is integral to RMS planning and operational processes. RMS promotes
a culture of and empowers workers in the management of risk.
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Effective risk management requires managers, supervisors and workers to understand the
nature of hazards in their workplaces. They should be able to systematically identify, analyse,
evaluate, treat, monitor and review WHS risks associated with workplace hazards. Good WHS
outcomes depend on everyones commitment and cooperation.
This procedure outlines responsibilities for all managers, workers and other duty holders in
applying risk management practices within their work areas. This is important for effective WHS
risk management, as those who are closest to the risks will have the knowledge and skills to
best manage them.
NOTE: If RMS managers, workers or other duty holders would like further information about
how to undertake risk management at any stage, they should:
Refer to the How to Manage Work Health and Safety Risks: Code of Practice,
or
Communicate with their local health and safety representative (HSR) or WHS
facilitator.
Definitions
Definitions related to this procedure are specified in Appendix A.
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Responsibilities
RMS (through its
managers from the
executive down to the
front line) must:
Satisfy the requirements of this procedure
Ensure WHS responsibilities are appropriately defined
Support managers and supervisors in risk assessment
Provide consultation and training to managers and workers
Provide managers and workers with appropriate resources

to conduct WHS responsibilities competently
Participate in incident investigation
Allocate adequate resources to implement WHS policies,

procedures and programs
Implement and monitor procedures

assessing and controlling WHS risks
Ensure that all measures that are taken to eliminate or

control risks are properly used and maintained
Make sure that all members of the work group have the
opportunity to contribute to decisions impacting on their
health and safety
Ensure that plant, equipment, tools and materials

purchased or hired by the RMS are safe and risk-free for
workplace health and safety
Provide the necessary information, training and appropriate

supervision to all RMS staff
Maintain appropriate WHS records for legal compliance
Ensure that contractors and suppliers have access to WHS

risk management procedures
Assist management in identifying workplace hazards
Follow safe working procedures
Report all hazards in the workplace
Comply with RMS WHS policies and procedures
Participate in WHS consultation and training. Apply the

skills taught in the workplace.
Wear and maintain issued personal protective equipment

(PPE)
RMS managers must:
RMS workers and

other duty holders
must:
for
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identifying,
Understandingtheriskmanagementprocess
The following section comprehensively describes how risk management processes within RMS
are fully implemented. The process is summarised in the following diagram.
Figure1:
Overviewoftheriskmanagementprocess.
1. Establish the Context
2. Identify Hazards and Risks
3. Analyse Risks
4. Evaluate / Assess Risks
Monitoring & Rev ie w
Communication & Consultation
5. Control / Treat Risks

Decide on and use appropriate control
measures .
6.1
Consultationrequirements
Communication and consultation must happen at all stages of the risk management process.
This needs to involve the people affected by the work activity. It should also take into account
any related WHS hazards and risks.
At a minimum, RMS must ensure that consultation occurs at all stages of the risk management
process:
Between duty holders, where a duty is shared for a work activity
With RMS workers
For information about specific consultation requirements, RMS managers, workers and other
duty holders need to refer to the RMS Consultation Procedure.
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6.2
Step1:
Establishthecontext
Understanding the context is necessary for effective risk management. To help with this insight,
the following questions should be asked:
6.3
What do RMS workers do at the worksite or area being assessed?
Who are the individuals that may affect or be affected by risk management decisions?
What is the scope and objective of the risk assessment?
Identify the risk assessment team - who needs to be involved?
Identify the relevant legislation, policy and procedures you will need to reference.
Step2:
Identifyhazardsandrisks
A hazard is anything that can cause harm to a person. It is important to identify all situations or
events that could cause harm. Some ways of identifying hazards include:
Conducting regular, systematic inspections of the workplace and maintaining records of

the inspections and outcomes
Reviewing past incidents
Observing workplace activities
Trying to predict potential hazards by asking what if? questions
Seeking staff opinions within the workplace concerned, involving their representatives
including HSRs. This may be during regular staff meetings or through other targeted
strategies
Having HS committee members and/or HSRs assist in identifying hazards
NOTE: Hazards must be actively identified. Times when this must occur include:
Before performing a task/work activity
Before using a premises as a place of work
Before and during the installation, erection, commissioning, or alteration

of plant
Before changes to work practices and systems of work are introduced
Before hazardous substances are introduced
Whilst work is carried out
When relevant health and safety information becomes available
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The most effective way to identify workplace hazards may be through a workplace inspection.
Task/work activity review, observation, audits, incident reports are also very effective. These
activities should be conducted regularly in each work area with the aim of identifying hazards
that may typically be overlooked. A prioritised list of identified hazards should be produced after
each inspection. Examples of hazards and risks include:
Examples of Hazards
Examples of Risks
Falls from height

Manual handling
Mobile plant
Electricity
Knives
Hot surfaces
Welding
Radiation
Chemicals
Falls to lower levels

Sprains and strains
Struck by plant
Electrocution/shock
Cuts
Burns
Fume/gas inhalation
Exposure to radiation
Skin/eye contact, ingestion
Below is a checklist of prompts, work and environmental factors to help identify workplace
hazards. This is not an exhaustive checklist, but provides ideas that will get you thinking.
PAST EXPERIENCE
Existing records can highlight uncontrolled hazards at work:
Workers compensation
Accident, incident and hazard reports (RMS Ensafe System)
Audit and inspection reports
WHS committee meetings
WORK ENVIRONMENT FACTORS

The following information details hazards that are often present in the workplace
1.
Environmental Hazards
Hazards in the work environment may pose a health and safety risk. Instances of when this may
occur include:
Hot/cold temperatures
Workplace condition and layout
Lighting
Contaminated atmosphere
Noise
Moving or falling objects
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Dust
Working at heights
Vibration
Work station design
Radiation
Blasting or explosive work
Electricity
Overhead or underground utilities
Working in water
Vehicle / traffic movement
Fire
Presence of asbestos in the place of work
Ventilation
Terrain
Floors
Confined space
Manual handling
2.
Work/Organisational Factors
Staffing levels
Rest breaks and recovery time
Availability of appropriate equipment
Work practices and systems of work
Work schedules
Interaction with customers
Shift work
Work pace
Appropriate
information
Task variety
Availability of appropriate safety clothing/

Personal Protective Equipment (PPE).
3.
instruction,
training
and
Hazardous substances and dangerous goods
Some substances used at work may be classed as dangerous goods and/or a hazardous
substance. Special care must be given to these types of substances when performing the following
actions, as these may be hazardous:
Producing
Handling
Storage
Transport
Disposal
4.
Plant
Plant pose significant health and safety risk and must be given special consideration at the
following times, as these may be hazardous:
Installation
Maintenance
Erection
Dismantling
Commissioning
Storage
Use
Transport
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Repair
Disposal
OTHER USEFUL SOURCES OF INFORMATION FOR IDENTIFYING HAZARDS
Information to assist with identifying hazards is available from numerous other sources, including:
Any health and safety information from the

supplier/manufacturer of any plant
The register of installed asbestos for any

place of work with installed asbestos
Material Safety Data Sheet (MSDS)
The label on containers of hazardous

substances
Results of biological monitoring related to

the use of hazardous substances
Results of monitoring
contaminants.
of
atmospheric
Guidelines of other WHS policies will provide additional information on identifying particular
work-related hazards.
6.4
Step3:
Analysetherisk
Assessing WHS risks is a way of determining the likelihood or potential a hazard will cause
injury or ill health to anyone at or near a workplace. The number of people exposed to the
hazard and the duration and frequency of exposure will also influence the level of risk. After
identifying a hazard, an assessment of its associated risks must be performed.
This step requires you to:

1. Estimate consequences (how bad could the injury be) fatality, lost time injury (LTI),
medical treatment (MTI), first aid (minor injury)
2. Estimate the likelihood of the consequence, taking into account any existing controls that are
in place
3. Determine the level of each risk
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To determine the level of risk that is attached to a hazard, a formula can be used. This is
provided as follows:
Note:
The following information provides information on how to calculate the risk level.
Risk Assessment Formula:
Consequence (1) X Likelihood (2) = Risk Level (3)
(Likelihood = Probability X Exposure)
When determining the risk level, the following prompts and information should be considered:
Prompts and information to consider when determining the risk level
Consequence (1)
How bad could the injury be
Likelihood of Consequence occurring (2)

- Where Likelihood = Probability x
Exposure
Considerations include:
Considerations include:
What are the consequences

exposure in the short term?
of
- How often is the work task performed?
What are the consequences

exposure in the long term?
of
- What is the duration of exposure

time period of exposure i.e. 5 min, 1
hour, 1 shift
- What is the history of injuries related to

exposure of that hazard?
- How close is the worker to the hazard?
- What is the energy level of the hazard
(i.e.
weight,
voltage,
volume,
amplitude, height above ground,
concentration, aggressive state)?
- If the substance is hazardous, what are
the health effects associated with:
- Ingesting it
- Inhaling it
- Absorbing it through the skin or the
eyes
- What is the frequency of exposure

How often i.e. constant exposure,
twice per shift, etc
- What is the dose / concentration of
exposure?
- Existing Controls
- Consider existing controls that may
effect the
likelihood of the
consequence occurring i.e.:
- Are engineering controls preventing
exposure?
- Does the layout and condition of the
workplace affect exposure?
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- Are abnormal conditions reasonably
foreseeable, resulting in a greater
exposure?
- Do workers have the appropriate skills
and knowledge to perform the task?
To determine the risk level/rating, the following risk assessment reckoner (matrix) should be
used. This rating then forms the basis for action prioritisation.
WHS Risk Assessment Reckoner/Matrix
LIKELIHOOD - HOW LIKELY IS THE CONSEQUENCE TO
OCCUR?
Very Likely
to happen
CONSEQUENCES
HOW BAD IS IT LIKELY TO
BE?
(VL)
Likely to
happen. has
occurred in
the past
Unlikely
to
happen, but
rare
(L)
(U)
Very Unlikely
could
happen, but
probably never
will
(VU)
Extreme fatality, or cause

permanent disability or ill health
(K)
Major long term illness or

Injury > 5 days of work
(S)
Moderate medical attention,

or < 5 days off work
(M)
Minor first aid needed

(F)
(Adapted from WorkCover's HAZPACK Worksheet and AS 4360 Risk Management.)
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NOTE: There will be times when risk assessments will need to be reviewed. These
include:
6.5
When a new hazard is identified
When there is an incident from exposure to a hazard
When there is a change in the place of work, or in work practices or

procedures.
Step4Evaluate/assesstherisk
Assessing WHS risks is a way of determining the likelihood that a hazard will cause injury or ill
health to anyone at or near the workplace, and the potential consequences of the injury or
illness. The number of people exposed to the hazard and the duration and frequency of
exposure will also influence the level of risk. After identifying a hazard, an assessment of its
associated risks must be performed.
Methods of assessment must include at least one of the following:
Visual inspection
Auditing
Testing
Technical or scientific evaluation
Analysis of injury or near-miss data
Discussions with designers, manufacturers, suppliers, staff or other
relevant parties
Quantitative hazard analysis.
Hazards must be identified and risks assessed:
Before introducing any plant or a substance

Before introducing a new work practice or procedure
Before changing a workplace work practice, or an activity or process,
where the change might create a health and safety risk.
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The following table outlines the required action by RMS managers in response to the assessed
risk rating.
Required action by RMS managers for specific risk ratings
RiskRating
1
ActionRequired
Ceaseactivityuntilcontrolsareusedtoreducerisk
Immediateandurgentseniormanagementactionrequired
Significantrisktakeimmediateaction
3&4
Mediumrisktakeactionbyduedate
5&6
Lowriskmanagebycurrentroutineprocedures
There are many types of risk assessment. These are outlined in the following table:
Examples of types of risk assessment
Common types of
risk assessment
Explanation
Hazard-based risk
assessment
Hazards are identified through site inspections, audits,

incident reports, work observations/interactions
The risk is assessed
Risk controls are implemented
Safe work method statements (SWMS) these are typically used in

construction work
Task/work activity
risk assessments
usually undertaken for
tasks/work activity
resulting in either:
Job safety analysis (JSA) these are typically used for one-off type tasks
and are more detailed than a SWMS
Staff/standard operating procedures these are repetitive type tasks
Plant/equipment risk assessments these are typically undertaken prior
to the use of plant/equipment to identify hazards associated with the plant
and its use
Scenario risk assessments these are typically undertaken to identify
and prepare evacuation or rescue procedures for emergency situations that
may occur onsite, such as:
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Explosion
Building collapse
Flood
Cyclone
Armed hold-up
Excavation collapse
Confined space engulfment
Others
6.5.1 ConductinghealthandsafetyinspectionswithinRMS
The following information provides RMS-specific detail about how inspections are conducted at
RMS workplaces.
Why have inspections?
Inspections are conducted, as part of RMS commitment to health and safety at its workplaces.
Additionally, it reflects RMS adherence to its WHS policy, objectives and targets. Examples of
inspections include:
Inspection of potentially hazardous processes to ensure that the controls are effective
Inspection of plant such as pressure vessels to conform with specified, regulatory

requirements
Inspection of a work area to ensure that specific site safety rules have been followed.
Conducting inspections
An inspection may be done by either an individual or by a team. Appropriately competent
people such as WHS facilitators, health and safety representatives (HSRs), committee
members, technicians or managers may perform the role of an inspector.
NOTE: An inspection team should be established by the manager of the area and should, as a
minimum, comprise the:
Immediate manager
HSR
A WHS facilitator may be present to assist in undertaking the inspection.
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Inspection checklists
The RMS has various WHS checklists available on the intranet that cover issues relating to
plant, work environment, and site safety rules. Examples of WHS inspection checklists are:
G22 inspection checklist
Manual handling
Daily plant inspection
WHS On-site Verification Checklist
Depot WHS Inspection Checklist
WHS Registry Inspection Checklist.
Follow up on Safety Improvement Notices (SINs)

SINs are issued by the WHS facilitators and are the result of an identified non-conformance in
either a control measure or a safe system of work. Following up on SINs is necessary to show
that:
Remedial or preventative action has been initiated/implemented
Internal service providers and contractors have been informed
Compliance has been met
The system for implementing control measures or safe systems of work are effective
Cooperation
Employees should cooperate and provide any assistance necessary for the inspector or team to
exercise its function.
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6.6
Step5Control/treattherisks
NOTE: This step requires you to:
Identify control options using Hierarchy of Controls
Assess control options
Implement controls
Determine residual level of risk
Monitor and review controls.
After identifying the hazard(s), risk(s), and the level of risk for each risk, it is now necessary to
identify and implement appropriate risk control(s). Where no single measure is sufficient for this,
a number or combination of risk controls is usually required.
When determining control measures to adopt, the Hierarchy of Control must be applied. This is
outlined in the following figure.
Figure2:
TheHierarchyofControls
The following table provides information about potential control measures. It is a guide from
most preferred to least preferred risk control measures. The most effective risk controls
available should be used.
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Examples of Control Measures in the Hierarchy of Control

HIERARCHY OF
CONTROLS
EXAMPLE OF SPECIFIC CONTROLS

Get rid of the hazard from the workplace
Eliminate the hazard

(the most effective and best
option, if it can be done)
Redesign of the work

process to eliminate
exposure
Redesign the work process to

remove the hazard
Try to replace or change the hazard to lower the risk from the
hazard
Substitute the hazard
Consider using air-powered
instead of electric powered
tools
Consider using water-based

paints rather than solvent based
ones
Try to isolate the hazard

Isolate the hazard
Insulation (i.e. sound

proofing or insulation from
the heat)
Guarding on machines
Design and install equipment to counteract the hazard

Engineer out the hazard
Lifting devices
Implement administrative
controls
Arrange work so people spend less time around the hazard and
ensure that they understand the hazard and the controls
Exhaust ventilation system to

extract dangerous fumes or dust
WHS related training
Operator certification for plant
Develop SWMS for staff to

follow
Clear labelling / signage

Job rotation
Restricted access to certain

work areas i.e. confined
space
Staff support systems

Restrict exposure time
Have people wear protective equipment and clothing while near

the hazard
Implement personal
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protective equipment
Things to consider.
(NOTE: This is the least

effective and preferred
option).
Is it appropriate for the staff

member?
Does it control the risk for that
staff member?
Is it stored in a place provided

by the employer for that
purpose?
Are areas where PPE must be
used clearly identified?
Examples of PPE
Is the staff member informed

of any limitations?
Has the staff member been
given instruction and training
on the proper use of PPE?
Is it properly maintained and
repaired or replaced as
frequently as is necessary?
Is it provided in a clean and
hygienic condition?
Clothes
Respirator
Gloves
Helmets
Wide-brimmed hats
Goggles
Safety Footwear
High visibility vests
Ear plugs and ear

muffs
Sun-screen
Guidelines for other WHS policies provide additional information on control measures for
specific work-related hazards.
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Completion of the following tool will assist RMS managers in developing effective control measures:
Name of Activity
Example: Bitumen spraying during summer
Referenced/Act/Regulation/Code/Policy and
Procedure
Hazards and Risks
Consequence?
Example:
How
Risk
What can be done to eliminate or minimise risk to health and
likely?
rating
safety?
VL
Hot weather heat stress / exhaustion
Date: ____/____/____
Job rotation; Reduce frequency of heavy manual work; Provide cool

water; Wear loose clothing with long sleeves; Rest in the shade
Supervisors signature: ____________________

____________________
Signatures of people who participated in the risk assessment:

____________________
____________________
____________________
____________________
____________________
____________________
____________________
____________________
____________________
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6.7
Undertakemonitoringandreview
Throughout the risk management process monitoring and review must occur to ensure
effectiveness of actions, and to ensure that no new hazards and related risks have been
introduced. Monitoring and review should also be done following occasions of successful control
of previous workplace hazards. This is especially important where actions taken to eliminate
hazards or minimize WHS risks have worked and continue to be effective.
Systematic monitoring and review determines or identifies:
The successes achieved in dealing with identified hazards

New hazards.
New hazards that may have been inadvertently created through a risk response may happen
because of:
Use of new technology, equipment or substances

Use of new work practices or procedures (including unfamiliarity with
these)
Introduction of changes within the work environment
Introduction of new staff with different experience and competencies.
NOTE: Incorporating WHS and hazard management into the annual planning process is an
effective way of achieving the aim of an incident-free workplace. Managers should set up a
timetable to periodically inspect worksites to:
Ensure that new control measures are effective
Review risk assessments on current hazards
Identify any new actual or potential hazards
Raise new issues at staff meetings
Encourage input from staff at any time, if processes are not effective
Not only new control measures needs to be measured for effectiveness controls may become
less effective over time. Records on risk management processes (such as the Hazard Report
Form) must be kept, and these can help the review process.
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Riskmanagementinemergencies
It is inevitable that emergencies could happen. Therefore, RMS worksites must have adequate
processes that deal with emergencies and minimize their impacts (i.e. to control their associated
risks).
Although emergency events are rare, it is necessary to identify potential emergency scenarios.
There should also be appropriate response plans and procedures (prepared in advance) and
then periodically test them. When developing emergency response plans and procedures, it is
necessary to do a risk assessment, taking into account:
The type and nature of the hazards in the workplace and its environs
The size and location of the workplace
The number and mobility of persons at the workplace.
The following table provides some information about risk management for emergencies. How
RMS manages emergency situations is detailed in the Emergency Planning and Response
Procedure. RMS managers, workers and other duty holders should refer to this procedure for
more specific information.
Summary of emergency risk management activities
RISK MANAGEMENT FOR EMERGENCIES
Emergency Response Plan
Examples
Fire/explosion
Bomb threats
Major and
minor spills
Life
threatening
events
To include
Installation or availability of suitable warnings and alarms that

are tested regularly (i.e. testing of evacuation alarms)
Appointment and training of responsible persons during

emergencies (i.e. Fire Wardens)
Contact details of emergency services (i.e. fire brigade, spill

cleanup services)
Internal and external communication plans
Appointment of Fire Wardens
Evacuation procedures including assembly points are on

display and in appropriate locations at work
Emergency rescue equipment available and maintained in

good working order (i.e. fire extinguisher maintenance, fire
escapes kept clean)
Summary of information useful for emergency services (i.e.

register of hazardous substances)
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Incident
Recovery Plan
(IRP)
Incidents involving
employee
Appropriate first aid facilities that comply with the legislative

requirements and are relevant to the site hazards and risk
assessment
First Aid
Injury
management
The number of trained first aid attendant will be determined

through a risk assessment
Processes are in place to provide injured staff with timely and

appropriate rehabilitation
Further details of the RMS requirements are available in

policies for first aid and injury management
Identify who is to coordinate traumatic incident counselling
Provide debriefing, counselling and assistance to staff

immediately after the trauma in a confidential environment
Provide debriefing, counselling and assistance to family of the

affected staff member
Incident
counselling
Training,supervisionandinformationtosupporthealthandsafety
The following table provides information about WHS-related training, supervision and handling
information:
AREA
INFORMATION
Providing appropriate information to RMS managers and

employees, their representatives and other interested parties is a
requirement of the WHS Act. The following WHS information must
be provided to employees as required:
Manufacturers or designers instructions for safe operation of

plant
Information on hazards and controls in each work process

commensurate with the level of risk
First aid and emergency arrangements
Labels and material safety data sheets (MSDS) for hazardous

substances.
Information
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A supervisor of workers is required to ensure the health and safety

of their workers.
When supervising, the following factors each employee need to be
taken into account:
Supervision
Competence to perform their work
Experience in performing their work.
Certain types of work may requires close supervision such as:
Excavation work
Work in confined spaces
Work in tunnels
Work on cofferdams and caissons.
Managers and employees are required by the WHS Act to have the
necessary knowledge and skills to perform their work task safely.
Training that may be required include:
Training
Regulatory training
requirements:
Qualifications are required for

the following work:
Health and safety

representative training
Scaffolding
Dogging
Hazardous substances
Rigging
Manual handling
Operation and use of:
Plant operator training
Cranes
Use and care of PPE
Hoists
Truck-mounted
concrete-placing booms
Boilers
RMS training resources:
Supervisor training
Steam turbines
Managing aggressive and

violent behaviour
Reciprocating steam
engines
RMS Plant operator training
Load shifting machines
Application of pesticides
Use of fumigants
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The following records must be maintained:
Records and
Information
Management
Permits to work
Material safety data sheets (MSDSs)
Risk assessments, where a SWMS is required
WHS training activity
Inspections
Calibration and maintenance activity
Monitoring data
Details of incidents, complaints and follow-up action
Supplier and contractor information
WHS audits and reviews.
Relatedinformation
Reference Documents:
Work Health and Safety Act 2011
Work Health and Safety Regulation 2011
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AppendixA
Definitions
Consultation
The two-way exchange between RMS managers and RMS workers and
between RMS managers and other duty holders that involves sharing
information about health and safety. It gives RMS workers a reasonable
opportunity to express their views relating to a work health and safety
matter, with those views taken into account when decisions are made.
Note that agreement does not have to be reached, however, opinions
must be considered when making decisions that affect a persons
health, safety and welfare.
Hazard
A situation in the workplace that has the potential to harm the health
and safety of people or to damage plant and equipment. The situation
could involve a task, chemical or equipment used.
Hazard management
A problem-solving process aimed at defining problems (identifying

hazards), gathering information about them (risk assessment) and
solving them (risk control). This is followed up by checking to see that
the controls were successful (evaluation) and reviewing the whole
process (review) after a period of time or when something changes.
Any accident or event that occurs in the course of work, which involves:
Work illnesses
Disabling injuries
Minor injuries
Dangerous occurrences which could have, but did not injure

any person
Serious equipment plant or property damage
Uncontrolled fire and explosions
Exposures to hazardous substances or circumstances
Any other serious incident that could put employees or plant at

risk.
Incident
Issue resolution
The framework guiding the rectification of health and safety issues

when they arise.
Other duty holders
Refers to persons with a shared WHS responsibility for a work activity,

including contractors and subcontractors.
26 of 27

Version: 2.0

Risk
The possibility that harm (death, injury or illness) might occur when
exposed to a hazard.
WHS risk
management
The systematic management of workplace hazards.
RMS workers
Includes RMS employees, contractors or subcontractors, an employee

of a contractor or subcontractor, labour hire, apprentices, trainees, work
experience students and volunteers
27 of 27

Version: 2.0


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RMSWHSProcedure:PN066P02(forPolicyNo.

Procedure: Risk Management

Effective date: 16/11/12

UNCONTROLLED WHEN PRINTED

Procedure: Risk Management

Effective date: 16/11/12

UNCONTROLLED WHEN PRINTED

RMS workers, such as employees, contractors or subcontractors, an employee of a

Procedure: Risk Management

Effective date: 16/11/12

UNCONTROLLED WHEN PRINTED

Procedure: Risk Management

Effective date: 16/11/12

UNCONTROLLED WHEN PRINTED

Satisfy the requirements of this procedure

Ensure WHS responsibilities are appropriately defined

Support managers and supervisors in risk assessment

Provide consultation and training to managers and workers

Provide managers and workers with appropriate resources

Participate in incident investigation

Allocate adequate resources to implement WHS policies,

Implement and monitor procedures

Ensure that all measures that are taken to eliminate or

Ensure that plant, equipment, tools and materials

Provide the necessary information, training and appropriate

Maintain appropriate WHS records for legal compliance

Ensure that contractors and suppliers have access to WHS

Assist management in identifying workplace hazards

Follow safe working procedures

Report all hazards in the workplace

Comply with RMS WHS policies and procedures

Participate in WHS consultation and training. Apply the

Wear and maintain issued personal protective equipment

RMS managers must:

RMS workers and

Procedure: Risk Management

Effective date: 16/11/12

UNCONTROLLED WHEN PRINTED

1. Establish the Context

2. Identify Hazards and Risks

4. Evaluate / Assess Risks

Monitoring & Rev ie w

Communication & Consultation

5. Control / Treat Risks

Between duty holders, where a duty is shared for a work activity

With RMS workers

Procedure: Risk Management

Effective date: 16/11/12

UNCONTROLLED WHEN PRINTED

What do RMS workers do at the worksite or area being assessed?

What is the scope and objective of the risk assessment?

Identify the risk assessment team - who needs to be involved?

Conducting regular, systematic inspections of the workplace and maintaining records of

Reviewing past incidents

Observing workplace activities

Trying to predict potential hazards by asking what if? questions

Having HS committee members and/or HSRs assist in identifying hazards

Before performing a task/work activity

Before using a premises as a place of work

Before and during the installation, erection, commissioning, or alteration

Before changes to work practices and systems of work are introduced

Before hazardous substances are introduced

Whilst work is carried out