Administrative Systems Division

SAP User Account Creation / Amendment Form

AMSD Form No. : F04

AMSD Ref. No. :

A. Request type (Please tick one)

User Ref. No. :

___________________
create new account

delete account

change authorization profile

B. User Information

Name : ____________________

Department : ___________________

Position : __________________

Phone : _______________

SAP Logon name : ________________

( for new user, please specified your LAN account in format XXXXXXXX_YYY where XXXXXXXX denotes your name, YYY denotes office code )

Bursary Unit (if applicable, please tick one)

Business Office

Financial Planning

Payroll & Superannuation

Accounting Operations & Systems

Investment Management

Donations & Projects Management

Self-financed Programmes Management

Expiry date (dd/mm/yyyy) : ___________________ (if applicable)

C. Authorization Profile (Please choose required function profiles, - remove, - add)
Function Profile
Enquiry

Function Profile
Logistics

General Enquiry (All documents)

Purchase Order

General Enquiry for Business Section

Purchasing (Local & Oversea PO)

Partial Enquiry (Please specify)

Purchasing (Tender/work Order)

____________________________________

Purchasing (Direct PO)

FI

Purchasing (Internal Work Order)

General Ledger

Purchasing (External Work Order)

General Ledger

Purchasing (Direct Invoice vs BAF)

Maintain Exchange Rates

Purchasing (Supervision Fee)

Release PO (Release Code: ________ )

Accounts Receivable

Account Receivable

Accounts Payable

Inventory

Inventory Management for Business Section

Display Vendor bank account in vendor master

Goods Issue (Postage of C001 only)

Maintain Vendor [exclude vendor bank account]

Goods Receipt (Postage of C001 only)

Maintain Vendor [include vendor bank account]

Purchase Requisition

Please return the form to AMSD of ITSC after acceptance.

u:\amsd\forms\sap\sapuser.doc (19 May,

2016)
http://www.cuhk.edu.hk/itsc/onlineapp

Confirm changes of vendor

Invoice

Logistics Invoice Verification

Change bank account in vendor invoice

Payment (DPS/In-house Cheque/TT/Bank Draft)

Bank Reconciliation

Investment Management

Claim Form approval (Payment Voucher)

Investment Return Allocation

Claim Form approval (Entertainment Form)

Investment Return Allocation version2(ZVIRAS2) for C001,C640

Investment Return Allocation for C610

Investment Return Allocation for C620

Cheque Outsource Services(COS)

Purchase Requisition

Invoice Verification/Journal vs PO

Prepare COS iFile

Post Unclaimed Cashier Order to Suspense/Income Account

Payout Model

Upload Cashier Order Status Report to SAP

Planning

Payout Model for C001

Time Deposits

Budget Display

Time Deposit System for C001, C690, C750

Budget Input

Time Deposit System for company C610

Time Deposit System for company C620

Assets

Asset Management Create/Change

Fixed Rate Certificates of Deposit (FRCD)

Asset Management Display/Change Only

Asset Posting

Maintain Asset Location

Maintain Land/Building Asset

Unplanned depreciation

Fixed Rate Certificates of Deposit System for C001, C690,

C750 Basic user

Fixed Rate Certificates of Deposit System for C001, C690,

C750 Supervisor

Innopac Interface
Plant Maintenance

Display PM works order

WBS Element Maintenance

Create WBS element

Change/Block/Unblock WBS element

INNOPAC Interface for FPU

INNOPAC Interface for AOU

Matched Donation

IO Reallocation for matched donation

Financial Information System Procurement Documents

Staff Cost Commitment

Post staff cost commitment

Supplier Directory

Update Supplier Directory information in vendor master

Financial Information System Financial Statements

Tender BUS Reader

Tender BUS Writer

EA AOU Writer

EA BUO Writer

EA BUS Writer

EA DPU Writer

EA FPU Writer

AOU User and Approver

EA IVU Writer

DPU User and Approver

EA PSU Writer

FPU User and Approver

EA SPU Writer

PSU User and Approver

Super User of EA e-filing in SAP

BUS User and Approver

Please return the form to AMSD of ITSC after acceptance.

u:\amsd\forms\sap\sapuser.doc (19 May,

2016)
http://www.cuhk.edu.hk/itsc/onlineapp

IVU User and Approver

SPU User and Approver

Financial Information System Project Documents

AOU User

BUO User

BUS User

DPU User

FPU User

IVU User

PSU User

SPU User

Super User of Accounts Office

Maintain ICS Report Mapping

Others (please specify)

____________________________________

D. Implementation Log

Requested by

Endorsed by

Endorsed by

(User)

(ITSC)

Completed by

Accepted by

Name
Signature
Date

*Note: Please inform LAN Administrator to add the new user to email group SAP User (BUR), if
applicable.

For security reason, any change in user account authorization due to staff duty
change/transfer/resignation,etc must be reported to AMSD/ITSC immediately.

Please return the form to AMSD of ITSC after acceptance.

u:\amsd\forms\sap\sapuser.doc (19 May,

2016)
http://www.cuhk.edu.hk/itsc/onlineapp