21 December 2009

MS Project Seminar
Eder J Alves, PMP
Program Manager

Agenda
Whats a Project? Why Microsoft Project?
2. Brainstorm milestones and tasks with Project team.
3. Work Breakdown Structure.
4. Define dependencies between tasks.
5. Identify resources to complete project work.
6. Assign tasks to resources.
7. Create custom calendars to define working time.
8. Create a critical tasks schedule.
9. Create a project baseline.
10. Report progress to management.
1.

Whats a Project? Why Microsoft Project?

A project is a finite endeavor (having specific start and completion

dates) undertaken to create a unique product or service which brings
about beneficial change or added value;

A project is a carefully defined set of activities that use resources

(money, people, materials, energy, space, provisions, communication,
motivation, etc.) to achieve the project goals and objectives;

MS Project is a tool to help you to plan projects, manage and update

project information, and communicate the status once the project is
under way;

Microsoft Project is designed exclusively to manage resource usage

and project scheduling;

Brainstorm milestones and tasks with Project team

IP

SoC
1

Design specifications

Architectural Definition

Test specifications

Design specifications

Integration & Test specification

Test specifications

Floor plan

Quality Process - Planning

Pad ring

Preliminary Release for Integration

Feature Complete RTL

Integration Ready

Test Bench

Block Guide Update

Netlist for Backend

Verification complete and all Final Views

STA Constraints

Follow-up Documentation Update

10

Placement

10

Quality Process Update - Solid

11

...

11

...

First WBS than others...

WBS is a tree structure, that permits summing of subordinate costs for
tasks, materials, etc., into their successively higher level parent
tasks, materials, etc.
Green Snake Project
Integration

IP
eTPU

Build 1.0

ACP

Build 1.1

...

...

Verification

DFT

Understand PM Tools
Output
(Schedule)

Input
Task Information
Task Name
Duration
Task Relationships
Fixed Costs
Constraints

The Black
Tool Box
(algorithm)

Resource
Information
Who
Availability
Cost
The Input/Output Model

Gantt
PERT
Resource Graph

Starting a Project

Creating a Project

Ways to view Project Data

Charts can be either Gantt Charts or Network Diagram
Charts both of which are a diagrammatic
representation of the project data;

Forms contain the data relevant to a single specific

task or resource;

Sheets are a table of all the Tasks or all the Resources

that are part of the Project.

MS Project Menus The Tool Bars

Back

Create a New blank file.

Open an existing File.
Save the current file
Perform a File Search
Print the active View
Print Preview the active view
Spell check the selection.
Cut the highlighted section to the
Clipboard
Copy the highlighted section to the
Clipboard
Paste from the Clipboard.
Format Painter.
Undo the previous action.
Insert a hyperlink Launch the Web
toolbar.

Link the selected tasks with a Finishto-Start relationship

Unlink the selected tasks.
Split the selected tasks
Open the Task Information dialog box.
Attach a note to the current task.
Add Resources.
Publish Information.
Group Information.
Zoom in.
Zoom out.
Go to selected task.
Copy a static Picture so it can be used
in another application.
Display the Office Assistant

Duration and Task Types

Duration = Work Resource Units

Duration and Task Types

Duration = Work Resource Units

Task Detail

Dependency Links

If you link tasks, Project will automatically update your schedule

when any part of your plan change.

Dependency Links

Predecessor A task whose start or finish date determines the start or finish
date of its successor task.
Successor A task whose start or finish date is driven by its predecessor task.

Create lag time and lead time

In Project, you can build in a delay between the finish of one task and
the start of another. Or you can make one task overlap with another.

MS Project Language

Summary Task

Delay

EA

Total Slack

SS

Task A
Predecessor Task

SE

LE

Free Slack

Task B
Successor Task
EA
SS
SE
LE

The earliest possible time a task can start.

The scheduled start time of the task.
The scheduled end time of the task.
The latest possible time a task can end.

Clarification of Terms

Task Information

Constraint task

It's recommended that you allow Project to use flexible

constraints to calculate the start and finish dates for tasks
based on the durations and task dependencies you enter.
http://office.microsoft.com/en-us/project/HP010307831033.aspx

Constraint task

You can set a deadline date for a task to keep track of

its finish date without locking the schedule without an
inflexible constraints.
http://office.microsoft.com/en-us/project/HP452952091033.aspx

Assigning Resources

You can sometimes make it worse when you try to change the data back
to what you think it should be. This can create a seesaw effect, in which
the values never equal what you intended. Using the Details Form, you
can set the Units and Work values at the same time

Resolving Overlocations

Resource Usage view in the upper pane and the Gantt chart
view in the lower pane

Leveling Delay

Calendar

Critical Path

A critical path is the sequence of project network activities which add up

to the longest overall duration. This determines the shortest time
possible to complete the project. Any delay of an activity on the critical
path directly impacts the planned project completion date.

Critical Path

Text Styles

Baseline your project

Baseline is a common project management term. It refers to a set of

data about your project that represents its state before the work actually
began. In Project, a baseline is a copy of the Start, Finish, Work, and
Cost for all the Resources and Assignments, plus Duration for all the
Tasks in your project.

Percentage complete

Resource Usage with Percent Work Complete

Actual Work

Resource Usage view set up to record actual work

Tracking Gantt view

Baseline is a common project management term. It refers to a

set of data about your project that represents its state before the
work actually began. In Project, a baseline is a copy of the Start,
Finish, Work, and Cost for all the Resources and Assignments,
plus Duration for all the Tasks in your project.

Report progress to management.

21 December 2009

MS Project Seminar
Eder J Alves, PMP
Program Manager