HSE DIRECTIVE 11

SAFE JOB ANALYSIS

Directive owner per 01.01.2013 Bjarte Skulstad

Please consult the assets HSE instructions for potential
installation specific requirements

1 GENERAL
Purpose
The purpose of the directive is to ensure that
a Safe Job Analysis is used when planning critical work tasks
a Safe Job Analysis is carried out in a systematic manner
and in accordance with standard practice on the Norwegian
continental shelf
Domain
The directive applies to all BP-operated and contracted installations on the Norwegian continental shelf
Onshore facilities or projects where BP Norge have a particular
responsibility and which are assessed being part of the petroleum activities. Contractors of contracted installations who have
a system that satisfies the requirements in this directive, may
use their own system provided this has been clarified upon
implementation
References
Activities regulations 30
OMS Risk 3.1 Risk Assessment and Management
Norwegian Oil and Gas Association guideline 090 Common
Model for Safe Job Analysis
HSE Directive no. 1 - Work Permits
Definitions and abbreviations
A Work Permit (WP) is a written permission to carry out
a defined job at a specific place on an installation in a safe
manner and under certain conditions
The Department Manager is the manager of a specific
department
CCR (Central Control Room)
HSE function (safety officer) - HSE advisor
The Area Authority is head of all activities within a certain
area
The Area Technician has the operational responsibility for a
specific system or area
The Offshore Installation Manager (OIM) is the top
manager of all activities in the field
A Safe Job Analysis(SJA) is a systematic and step-bystep review of all elements of risk carried out prior to a
specific task or operatoin so that measures can be taken to
remove or control any elements of risk identified during the
preparation for or performance of the said task or operation.
The person responsible for the SJA is the person
responsible for the SJA, e.g. the supervisor, area authority
or anyone else given the responsibility for the work to be
performed.
A CCR Technician is a person in the central control room
who controls and coordinates all production and other work
on board.

307

2 RESPONSIBILITY
Offshore Installation Manager (OIM)
is responsible for
ensuring that a Safe Job Analysis (SJA) is carried out for
critical operations as described in the directive
ensuring that SJAs are performed in accordance with the
directive and guidelines
ensuring that all relevant personnel have the knowledge
necessary to prepare a SJA, in line with their roles in
connection with the performance of SJAs
Person responsible for the SJA
is responsible for
preparing and inviting to the SJA meeting
chairing the SJA meeting
ensuring that analyses with participants are documented
ensuring that all identified measures are implemented
ensuring that experiences are summed up on completion
of the work
Person responsible for performing the work (Supervisor)
is responsible for
performing the work concerned
ensuring that conditions and measures identified in the SJA
are satisfied and implemented
Person responsible for measures
is responsible for carrying out measures identified in the SJA
Department Manager
is responsible for
filing all completed SJAs in his/her department
Area Authority
is responsible for
approving the SJA
Offshore Installation Manager (OIM)
is responsible for
ensuring that a Safe Job Analysis (SJA) is carried out for
critical operations as described in the directive
ensuring that SJAs are performed in accordance with the
directive and guidelines
ensuring that all relevant personnel have the knowledge
necessary to prepare a SJA, in line with their roles in
connection with the performance of SJAs

308

3 USE OF SAFE JOBANALYSES

Identifying the need for a SJA
A Safe Job Analysis (SJA) shall be carried out for a work task
when
oo risk elements exist or may occur, and these are not
sufficiently considered and examined in procedures or
work permits
oo there is a requirement for this in procedures, directives or
work programmes
oo The following must be taken into account when
considering the need for a SJA :
1. Is the work task described in procedures/routines or does it
require deviations from these?
2. Have all the elements of risk been considered and examined
through the work permit?
3. Do undesired incidents often occur in this type of work?
4. Is the work risky, complex or does it involve more than one
discipline group?
5. Is new equipment or methods not covered by procedures or
methods used?
6. Do the personnel performing the job have experience in the
work concerned?
Responsibility for identifying the need for a SJA
Everyone involved in planning, approving and performing
work and work permits shall consider whether a SJA is
required
A new SJA shall be carried out for each job. It may
nevertheless be sensible to use lessons learnt from
previously performed SJAs
When the need for a SJA has been demonstrated, a person
responsible for the SJA shall be appointed

4 PERFORMING SJA`S
Preparation
In preparation for an SJA meeting, the person responsible
for the SJA shall
collect data, drawings, previous experience and any available
risk assessments for the work in question
prepare draft breakdown of the work into sub-tasks and
showing sequence of the work execution
consider preconditions for the work
define participants to carry out the SJA (the SJA group)
call an SJA meeting
The SJA meeting must be carried out as near in time as
practically possible to the start-up of the work

309

Participants in the SJA group

Everyone actively involved in the preparations for and performance of the job concerned will normally be part of the SJA
group, and may include:
The person responsible for the SJA
The supervisor
The area authority
The area technician
The performing personnel
The relevant safety delegate (shall always be invited)
Personnel with relevant discipline skills for the analysis
Personnel affected by the work
HSE function
Performing a SJA
The SJA Form shall be used for implementation.
The Guidelines for using and filling in SJA forms can be used.
1. The person responsible for the SJA reviews the job to be
done, with preconditions and necessary basis for planning
2. The SJA group shall carry out an inspection of the work site
3. The SJA group breaks down the entire job into sub-tasks,
which are described briefly, clearly and action-oriented
4. The SJA group identifies potential hazard elements for personnel, the environment or financial values for each sub-task
5. The SJA group considers the probability of hazard elements,
and consequences in the event that hazards arise, on the
basis of their experience and best judgement. A risk matrix
can be used to facilitate this process
6. The SJA group identifies primarily measures that can
prevent hazardous incidents from occurring (probability-reducing measures). The SJA checklist is to be used to
quality-assure that potential hazard elements, consequences
and measures are assessed.
7. The person responsible for the SJA identifies persons
responsible for the identified measures, and notes this
information on the form.
8. The SJA group evaluates remaining risk and conducts a
comprehensive evaluation to determine whether the work
can be / cannot be implemented.
Documentation
The Safe Job Analysis must be documented in the SJA
form which will be signed by the person responsible for the
SJA on behalf of the SJA group.
The SJA checklist and signed List of Participants must be
attached to the SJA form

310

Approval
The area authority and supervisor review and approve the
SJA form
The daily information meeting will be informed of, and
coordinate the planned SJA job
Performing a job
All personnel involved will go through the job immediately
before starting to work. The job must be performed in
accordance with the SJA and the work permit
Prior to and during the work being performed, the supervisor
shall ensure that
oo the preconditions for the work are fulfilled
oo all planned measures have been taken
The work must be stopped forthwith in the event of changes in
the preconditions or measures described in the SJA and may
not be resumed until a new SJA has been carried out.
The supervisor must make sure that any new performing
personnel go through the SJA documentation thoroughly
before starting to work. This must be documented and
signed for on the List of Participants
Experience transfer
On completion of the work the person responsible for the
SJA will prepare a brief summary of the SJA-related lessons
learnt from the work. The summary will be registered in the
SJA form
The department manager will file the SJA form w/
appendices and the lessons learnt for his/her department.
The SJA must be numbered so as to be easily retrievable.

311

HSE DIRECTIVE 11
SAFE JOB ANALYSIS ATTACHMENTS
Attachment 1:
SJA - Form
Attachment 2:

Instructions for Completion and Use Of SJA forms

HSE
DIRECTIVE 1 - WORK PERMITS
Attachment 3:ATTACHMENTS
Checklist for SJA

Attachment 1:
Attachment 4:
Work
SJA participant
list Permit Form Level 1
Attachment 2:
Attachment 5:
Risk Matrix Work Permit Form Level 2
Attachment 3:
Guidelines For Completing And Using Work Permit Form
Attachment 4:
Fire Guards Duties
Attachment 5:
Safety Measures For Working With Hydrocarbon Carrying
Systems
Attachment 6:
Safety Measures For Working With Hazardous Chemicals
Attachment 7:
Safety Measures For Jet Water Washing Over 250 Bar
Attachment 8:
Safety Measures For Pressure Testing
Attachment 9:
Form For Approval Of Hot Work Class A In Classified Areas
Attachment 10:
Advance Approval Of Hot Work Class A In Classified Areas
Attachment 11:
Form For Logging Heating Value

HSE DIRECTIVE 1 - WORK PERMITS

ATTACHMENTS
Attachment 1:
Work Permit Form Level 1
Attachment 2:
Work Permit Form Level 2
Attachment 3:
Guidelines For Completing And Using Work Permit Form
Attachment 4:
Fire Guards Duties
Attachment 5:
Safety Measures For Working With Hydrocarbon Carrying
Systems
Attachment 6:
Safety Measures For Working With Hazardous Chemicals
Attachment 7:
Safety Measures For Jet Water Washing Over 250 Bar
Attachment 8:
Safety Measures For Pressure Testing
Attachment 9:
Form For Approval Of Hot Work Class A In Classified Areas
Attachment 10:
Advance Approval Of Hot Work Class A In Classified Areas
Attachment 11:
Form For Logging Heating Value

Conclusion/comments:

Is the total risk acceptable: (Yes/No)?

Approval
Person responsible for SJA
Responsible for execution
Area/Operations supervisor
Other position

Date/Signature

(Appro.)

(Appro.)

(Recom.)

(Recom.)

Person responsible for

measures

Number of attachments:

Person responsible for

SJA:
Tag/line no.:

Checklist for SJA applied tick off

Summary of experience after completion of the work:

WP/WO no.:

Basic steps

Measures

Potential consequence

Area/Module/Deck:

Installation:

Department/Discipline:

No

Hazard/cause

SJA No.:

Requirements/Preconditions:

Description of the work:

SJA title:

ATTACHMENT 1: SJA-FORM

315

ATTACHMENT 2: INSTRUCTIONS FOR

COMPLETION AND USE OF SJA FORMS
Top section to be completed by the person responsible for the
SJA in preparation for the SJA meeting.
SJA Tittel

Brief descriptive work title

SJA no.

Serial number for the SJA based on the

following system: SJA-U-04-01 where U
stands for Ula and 04-01 is the first analysis
in 2004

Dept./discipline

Name of the performing department/discipline

SJA officer

Name of the person responsible for the SJA

Description of
work

Brief and precise description of the work

Installation

Name of the platform on which the work will

be carried out

Area/module/
deck

Name of the area, module or deck on which

the area is to be carried out

No. equipment/
line

The number of the equipment or pipeline on

which work is to be carried out

Prerequisites

State any job prerequisites

WP/ WO no.

Reference to the work permit/work order

number

No. of
appendices

State the number of appendices

In addition, the SJA officer should do a preliminary break down of

the work into sub-tasks, see the mid-section of the form.
Mid section to be completed during the SJA meeting

316

No

Subtasks serial number

Subtask

A brief description of each subtask, step by step

Break down the job into logical steps
Give a brief and precise description of what
needs to be done at each step(not how)
Describe the subtasks in normal
consecutive order
For each step, start with an action word
such as Open, Remove, Move
Avoid too detailed/extensive descriptions of
each step

Elements of
risk/cause

List all elements of risk and causes of possible

undesired incidents that may occur

Possible
consequence

List possible consequences of each risk/cause

Measures

List measures to be taken for each

consequence where this is considered
necessary

Responsible
person

State the person responsible for each of the

measures

Signature

The signature of the person responsible for

carrying out the measure

Lower section to be completed at the end of the SJA meeting

Checklist
studied
(yes/no)

State whether the SJA checklist has been

used (yes or no)

Is the total risk

level
acceptable (yes/
no)

Indicate the teams conclusion (yes or no)

Conclusion/
comments

Briefly describe the conclusion of the analysis

made

SJA responsible

SJA responsibles signature on behalf of the

SJA team

Responsible
for the job
performance

Supervisor/performing technicians approval

signature

Area/operating
authority

Area authoritys approval signature

Other position

(not in use)

Lower, right part

To be filled in by SJA responsible after the

work is completed

Experience
summary after
the job

Short description of the work according to the

SJA and incidents/ situations during the work.

317

ATTACHMENT 3: CHEKCLIST FOR SJA

No

Checklist for SJA No:

A
1
2

SJA Title:
Documentation and experience
Is this a familiar work operation for the crew?
Is there an adequate procedure/instruction/work package?

B
1
2
C
1
2
3
4
5
6
D
1
2
3
4
5
6
E
1
2
3
F
1
2
3
G
1
2
3
4
H
1
2
3
4
5
6
7
I

318

Is the group aware of experiences/ incidents from similar activities/SJA?

Competence
Do we have the necessary personnel and skills for the job?
Are there other parties that should participate in the SJA meeting?
Communication and coordination
Is this a job where several units/crews must be coordinated?
Is good communications and suitable means of communication in place?
Are there potential conflicts with simultaneous activities (system/area/
installation)?
Has it been made clear who is in charge for the work?
Has sufficient time been allowed for the planning of the activities?
Has the team considered handling of alarm/emergency situations and
informed emergency functions about possible measures/actions?
Key physical safety systems
Are barriers, to reduce the likelihood of unwanted release/leakage
maintained intact (safety valve, pipe, vessel, control system etc.)?
Are barriers, to reduce the likelihood of the ignition of a HC leakage
maintained intact (detection, overpressure protection, isolation of ignition
sources etc.)?
Are barriers to isolate leakage sources/lead hydrocarbons to safe location
maintained intact (process/emergency shutdown system, blowdown system,
x-mastree, drains etc.)?
Are barriers to extinguish or limit extent/spread of fire/explosion maintained
intact (detection/ alarm, fire pump, extinguishing system/equipment etc.)?
Are barriers to provide safe evacuation of personnel maintained intact
(emergency power/lightning, alarm/PA, escape-ways, lifeboats etc.)?
Are barriers that provide stability to floating installations maintained intact
(bulkheads/doors, open tanks, ballast pumps etc.)?
Equipment worked on/involved in the job
Is the necessary isolation from energy provided (rotation, pressure, electrical
voltage etc.)?
May high temperature represent a danger?
Is there sufficient machinery protection/shields?
Equipment for the execution of the job
Is lifting equipment, special tools, equipment/material for the job available,
familiar to the users, checked and found in order?
Do the involved personnel have proper and adequate protective equipment?
Is there danger of uncontrolled movement/rotation of equipment/tools?
The area
Is it necessary to make a worksite inspection to verify access, knowledge
about the working area working conditions etc.?
Has work at heights/at several levels above each other/falling objects been
considered?
Has flammable gas/liquid/material in the area been considered?
Has possible exposure to noise, vibration, poisonous gas/liquid, smoke, dust,
vapour, chemicals, solvents or radioactive substances been considered?
The workplace
Is the workplace clean and tidy?
Has the need for tags/signs/barriers been considered?
Has the need for transportation to/from the workplace been considered?
Has the need for additional guards/watches been considered?
Has weather, wind, waves, visibility and light been considered?
Has access/escape been considered?
Has difficult working positions, potential for work related diseases been
considered?
Additional local questions

Yes

No

Not
Applic.

Comments

SJA TITLE:

Dep/Discipline Date

Signature

Date: ______ Time: _______ Place: ________

SJA-responsible:
Name (Block letters)

SJA Meeting

SJA PARTICIPANT LIST

SJA NO:

Name (Block letters)

Dep/Discipline Date

Signature when changing personnel etc.

Signature

ATTACHMENT 4: SJA PARTICIPANT LIST

319

ATTACHMENT 5: RISK MATRIX

Assessment of hazards probability and consequence
In some cases it may be appropriate for the SJA group to use
a risk matrix in the assessment of a hazard, i.e. assessing
the probability of an undesirable incident occurring, and its
consequences. A risk evaluation of this kind may help clarify
the need and priority of measures to reduce the risk or its
consequences.
The evaluation method is a rough qualitative approach, and
high-risk hazards may well be subjected to a more detailed
evaluation later on.
Using the risk matrix
A risk matrix is used to assess/estimate risk by plotting the
probability of an undesirable incident along one axis and the
degree of consequences along the other axis. This must be
done for each subtask, cf. the SJA form. If the combination of
probability and consequence (cf. the matrix) reaches Medium
or High, measures will be needed.
Probability
Low

Medium

High

Low

Medium

High

Consequence

Degree of consequence/severity
High

Fatal, serious injury, >1 Day Away From Work Case,

considerable damage to equipment or supplies,
considerable pollution or loss of production

Medium

Day Away From Work Case or minor injury, minor

damage to equipment or supplies, minor pollution
or loss of production

Low

No injuries, minor/slight damage to equipment or

supplies, minor/slight pollution.

Probability:

320

High

Probably, may happen several times

Medium

Possible, may happen now and then

Low

Not very realistic/likely, but conceivable

competence?







 











Job reference / AT no:

Type of job:
Date:
I have participated in the risk assessment: