www.viennaadvantage.

com

HUMAN RESOURCE MANAGEMENT

+ PAYROLL MANAGEMENT

VIENNA Advantage Human Resource Management (HRM) & Payroll helps people and
organizations improve performances and ensure businesses are competitive and
successful.
BENEFITS
Manage relationships with diverse stakeholders
Integrate with Employee Portal
Stay in tune with issues and trends that affect
employee relationships

Manage individual aspects of employment relationship

from recruitment, selection, relations, salaries and wages
and much more:
Recruitment Process

Access real-time information about employees, skills,

proles, job vacancies and roles across the
organization

Selection

Ensure compliance

Performance management & reward systems

Implement fair employment practices

Dispute resolution

Manage the details and the big picture

Disciplinary processes

Easy Integration with Attendance and Access Control

Systems

Health and safety of staff

Hiring staff
Negotiation of employment contracts and conditions

Employee motivation
Design of work
Team and organization restructuring
Training and Development

GERMANY

USA

Head Oce
+49-621-307-80370

Marke ng & Sales

1-949-325-0615

INDIA

Research & Development

+91-172-5090-860

INTERNATIONAL

info@viennaadvantage.com
www.viennaadvantage.com

FEATURES
HR Organization & Master Data Management
Job Descriptions

Ability to create employee categories

Ability to create positions / roles (including

competencies)

Ability to create Departments

Permanent Employees

Ability to map bands to Roles

Contractual Employees

Ability to create role-hierarchy for Departments

Ability to create salary structures

Employee Self Service (ESS)

Ability for members to access personal details
Ability for members to edit personal details

Ability for members to access all letters issued

by the Governorate

Ability to raise queries in relation to the HR

function

Ability for members to upload supporting

documents in relation to personal details

Ability for members to request for leave-ofabsence (LoA)& view their balances

Ability for Admin to assign the queries raised, to

the respective HR member, for resolution

Ability for Admin to verify the personal details of

a member before conrmation and being made
available in the system

Ability for members to view the leave calendar

of their team members, for planning their leave

Ability for member to view resolution of raised

query

Ability for members to request for training

programmes

Ability to view all policies of the Governorate

Ability for members to request for bonade

letters

Ability for members to view their career history

Recruitment
MANPOWER BUDGET

MANPOWER REQUISITION

Ability to map the approved manpower budget

against the different departments based on the
forecast for the year

Ability for the respective departments to raise

request for manpower based on positions
created

Ability to create the required positions for the

different departments based on the approved
manpower budget

Ability for the Admin to create request for

manpower based on positions created

Ability to categorize the candidate based on

source
Job site
Referral (including dening various schemes)
Walk-in

Ability to add job description& roles

Campus

Ability for the respective department-heads to

approve the request for manpower

Direct
Advertisements

Ability for the Manpower-Requisitions to be split

into individual requests, in-case of requests for
more than one position

Vendor consultants (including dening the

T&C's for SLA tracking, payments, etc.)

Ability for interested candidates to apply for

open positions and uploading resume

Ability to congure different work-ows based

on Source

Ability for HR user to enter candidate details

directly / uploading of resume

Ability to tag the candidate based on different

category of sources

Ability to store all candidates' details in a

database (including resume)

Ability to enter expense details based of

different category of sources

SCREENING

SHORT-LISTING

SHORT-LISTING

Ability to select the candidate from database

based on the approved manpower request
details

Ability to send the screened candidate details

(with resume) to requested department for
short-listing

Ability to create different evaluation methods

based on requested positions (different workows, based on the methods)

Ability to enter details on whether candidate is

active / inactive (including availability)

Ability for the respective department to shortlist

the candidates and specify their availability for
evaluation (time & date)

Ability to schedule evaluation of candidates,

based on position and panel availability (by way
of mail, after conrmation)

Ability for respective department to assign

members to an evaluation panel

Ability to summarize evaluation of the candidate

by the panel members
Ability to select the correct candidate based on
the evaluation of the candidate
Ability to inform candidate of selection (mail
trigger)

ELIGIBILITY

OFFER GENERATION & ACCEPTANCE / REJECTION

Ability to create a grid of salaries that can be

offered based on approved budget & position
requested (will be in-line with CTC structure for
role decided during Compensation & Benets
activity)

Ability to maintain offer letter template based on

Role

Ability for candidate to upload supporting

documents in relation to personal details

Ability to generate offer letter based on

conrmation of proposed eligibility-tment for
the candidate

Ability for candidate to enter tentative DoJ

details

Ability to send for further approval in-case of

deviation from salary grid

Ability to record candidate's acceptance /

rejection of offered salary

Ability to send reminders to candidates on DoJ

(mail triggers)

Ability to send approved tment to candidate for

concurrence
Ability to record candidates conrmation of
proposed eligibility
Ability to record any negotiation on eligibilitytment with candidate

GERMANY

USA

Head Oce
+49-621-307-80370

Marke ng & Sales

1-949-325-0615

INDIA

Research & Development

+91-172-5090-860

INTERNATIONAL

info@viennaadvantage.com
www.viennaadvantage.com

FEATURES
HR Events Management
Ability to create calendar for HR events

Ability to create HR events based on categories

Ability to categories of HR events

Ability to track expenses related to each HR

event

Employee welfare activities

Rewards & Recognition events
Employee awareness activities

Employee Master Data Management

Ability for Admin to create a new employee
based on category of employment, Entity &
Category of employee

Ability to create templates of all the required

forms to be lled in by the new employee (BCG,
PF, IS policy, tax declaration, etc)

Ability to convert the existing details of the

candidate on DoJ (including generation of
Employee ID, Email ID, CTC details, etc.)

Ability for new employee to ll in & sign-off the

relevant forms / policies / guidelines as required
by the Governorate (preferably online)

Ability for new employee to enter additional

personal details

Work-ow to differ based on category of

employee

Ability for the new employee to select his

benet options (based on CTC structure)

Ability for new employee to update his

competency details (initial details would already
be made available during conversion to
employee mode)

Ability for the new employee to select the

benets for his nominees (Mediclaim)

Ability for new employee to upload all

supporting documents pertaining to personal
details & as required by the Governorate

Ability to send intimation to all relevant stakeholders, informing them about the new
employee and sharing the relevant details with
them
Ability for the new employee to enter his
nominee details

Ability for new employee to select nominees for

his retirals(based on CTC)

Payroll
COMPENSATION SETUP

PAYROLL RUN

????

Inclusion / Exclusion of details for payroll

processing

Ability to include / exclude salary based on

leave & attendance

Ability to include / exclude employees based on

joining & exit

Ability to include / exclude details on salary

advances

Ability to include / exclude deduction details

based on nominations / benet-selections / tax
declarations

Ability to include / exclude details on recoveries

(based on salary advances, travel advances,
etc.)

Ability to include / exclude payment details in

relation to recruitment (referral scheme
payouts)

Ability to include / exclude details on arrears

(based on change in salary, transfers, etc.)

Ability to include / exclude employees based on

transfers

Leave Management
Ability to dene leave based on locations
(categories, conditions, etc.)

Ability for employees to apply for leave (thru

ESS)

Ability for employees & managers to view realtime leave balances

Ability to dene calculation of credits /

encashment for leave for different locations

Ability for employees to see leave calendar of

team for planning (including for managers)

Ability for managers to approve / reject leave

requests

Ability to dene holidays for different locations

Attendance Management
Ability to dene working weeks based on
location & projects
Ability to dene shift timings based on location
& projects

Ability to integrate biometric / access card

directly with ERP system or through interface
with time-sheet / system log-on information for
attendance tracking
Ability to integrate attendance with leave

Transfers (internal or to other Governorate)

Ability for employee to request for transfer
Ability for managers to nominate employees for
transfer
Ability to dene category of transfer based on
duration
Ability to dene grid for relocation allowances
based on location, duration & role

Ability to dene letter templates based on

category location and duration
Ability for employee to accord acceptance /
rejection to allowance offered
Ability to track negotiations in relation to
acceptance / rejection of allowance offered

GERMANY

USA

Head Oce
+49-621-307-80370

Marke ng & Sales

1-949-325-0615

INDIA

Ability to intimate & update relevant stakeholders and areas in accordance to the change
in transfer (date)
Ability to generate relevant letters in relation to
the transfers
Ability to check inter entity/ Unit employee
transfer for regulatory restriction (Alert)

Research & Development

+91-172-5090-860

INTERNATIONAL

info@viennaadvantage.com
www.viennaadvantage.com

FEATURES
Appraisals
APPRAISAL INITIATION

PERIODIC SCORE-CARDS

PERIODIC COMPETENCIES APPRAISAL

Initiation by HR on a dened date or 'x' days

ahead of target start date for each appraisal
type; automatic communication to dened
departments & stakeholders

Facility to create periodic score-card for

employees based on Department,
Assignment/Project, Role

Facility to dene period as monthly /quarterly /

half-yearly / annual

Facility to track monthly process by department

/ manager / employee
Facility to dene weightages for different
appraisal types by department / designation /
role

Facility to send employee-wise score-cards by

email
Ability to input task-wise scores manually or
update them automatically from an external
feed

Facility to create role / designation-wise

competency scorecard based on master setup
Facility to send employee-wise score-cards by
email
Facility for employee self-rating and sending to
manager

Automatic calculation of score based on taskwise targets, actual achievement and

weightages. Facility to capture manager
comments and feedback after discussion with
employee

Facility for manager rating & comments and

sending to reviewer

Facility to track status of appraisal through

dened status markers

Facility to capture manager comments and

feedback after discussion with employee

Upon completion, automatic communications to

dened stakeholders

Facility to track status of appraisal through

dened status markers

Ability to initiate project level appraisal at

dened milestones

Upon completion, automatic communications to

dened stakeholders

PERIODIC 360-DEGREE APPRAISAL

TRAINING INPUTS

PERIODIC CONSOLIDATION OF APPRAISALS

Facility to dene period as quarterly / half-yearly

/ annual

Ability to input training-attended details &

scores manually or update them automatically
from an external feed

Facility to dene period as quarterly/halfyearly/annual

Ability to congure 360-degree appraisal

parameters based on role / designation /
department
Facility to dene 360-degree appraisal subtypes & weightages and rules for 'appraisers'
within each

Facility to view training plan details from earlier

appraisal
Facility to enter training needs based on current
appraisal
Provide hand-off le for an external system

Partial search ability to provide list of matching

names

Facility to capture reviewer comments and send

back to manager

Consolidation of different appraisals and scores

during the dened period
Calculation of overall score & rating based on
weightages, with ability to change rating
Provide facility to exclude some appraisals from
the normalization framework

Facility to 'suggest' list of appraisers within each

sub-type

General
Each employee should be able to view
his/her appraisal history details and status
of current appraisals

Ability to change appraiser list or over-ride rules

on number of 'appraisers' within each sub-type;
send appraisal sheet to selected appraisers
automatically through email

Managers and other stakeholders should

be able to view appraisal history details,
based on dened permissions and access
privileges

Facility to track status of 360-degree appraisal

through dened status markers

Identied components/elds pertaining to

different appraisal types should be 'hidden'
from the employee and should be viewable
only by the manager, reviewer and dened
stakeholders
All changes/additions logged into an audit
trail with 'pre' and 'post' change details
Facility to view history of changes by date
range / appraisal type / User-ID / change
type

Vacancy Inputs
Ability to arrive at vacancy based on Manpower
Budget

Ability to arrive at vacancy based on succession

planning

Ability to arrive at vacancy based on company

structure

Ability to plan temporary and permanent

vacancies

Ability to apply for new vacancy

Ability to create an annual vacancy report

Promotions
Ability to create evaluation templates based on
role

Ability to initiate promotion evaluation (including

cut-off dates)

Ability to generate promotion letters based on

Role

Ability to create different promotion categories

(normal / fast track; including associated
conditions)

Ability to enter normalisation logic based on

departments

Ability to update employee database based on

promotion details

Ability to select promotion list based on

evaluation, normalisation & vacancies

Ability to intimate respective stake-holders in

relation to promotion updates

Ability to create promotion letter templates

based on role
Ability to nominate employees for promotion
(only fast track) by managers

GERMANY

USA

Head Oce
+49-621-307-80370

Marke ng & Sales

1-949-325-0615

INDIA

Research & Development

+91-172-5090-860

INTERNATIONAL

info@viennaadvantage.com
www.viennaadvantage.com

FEATURES
Rewards & Recognition
Ability to create rewards schemes for different
departments based on Role

Ability to initiate evaluation of different schemes

(including cut-off dates)

Ability to generate letters based on schemes

and selection

Ability to create different letter templates for

different reward schemes

Ability to evaluate based on different schemes

(inputs required from other functional modules
for evaluation based on schemes)

Ability to update employee database

Ability to nominate employees for different

schemes by managers

Ability to intimate respective stake-holders in

relation scheme

Ability to select list based on evaluation on

different schemes

Penalties & Disciplinary Actions

Impose penalties on employees triggered by
managers or HR department

Approval process of Penalties upto level of

minister

Impact of penalties on promotions and

increments

Archive and keep track of all penalties

throughout the career of the employee

Resignation
Ability for employee to intimate on resignation
(thru ESS)

Ability to update employee database on

resignation

Ability for manager to accept / reject resignation

Ability to intimate relative stake-holders after

acceptance of resignation

Separation
Ability to dene notice period based on role
Ability to create resignation categories
Voluntary

Ability to initiate exit based on resignation

category & employee category (clearance)
Work-ow to differ based on resignation
category & employee category

Involuntary
Absconding

Ability to record any negotiations

Termination

Ability to withdraw resignation

Ability to create& update employee status

Ability to generate relevant letters based on

resignation category & clearance
Ability to update employee database based on
stream change details

Ability to intimate respective stake-holders in

relation to stream change updates
Ability to initiate post-exit documentation
Ability to upload support documentation for
post-exit initiation
Ability to intimate relevant vendors in relation to
post exit process
Ability for vendor to update completion of
relevant post exit details
Ability to intimate ex-employee on completion of
post exit areas

Training
TRAINING BUDGET

MAINTAINING TRAINING DETAILS

Ability to arrive at a draft training plan based on

last 3 years experience - Past data to be
extracted based on the training's conducted
and Budgeted versus Actual maintained by the
system itself (First time this could be uploaded
as a le)

Ability to add/modify/delete list of trainers

Ability to do a "Training Needs Analysis" (TNA)

based on (I) Inputs provided as part of
performance appraisals, (II) Ad-hoc requests
from managers of practice / units, (III)
Scheduled band-wise focused training /
certication programs promoted by Training
department, (IV) Any other client / project
specic needs
Ability to prepare training plan for current year
based on approved budget and communicate to
all stakeholders

Ability to add/modify/delete list of preferred

training vendors
Ability to add/modify/delete Training Programs
including the method used for the training like
classroom/webinar/online etc
Ability to add/modify/delete Training Categories
Ability to add/modify/delete Training Synopsys
which details the agenda, duration, focused
group and the conditions / constraints for any
given program on trainings currently in vogue
Ability to add/modify/delete training programs
attendance - list of employees that attended
training and days attended

Ability to add/modify/delete Feedback (trainer &

training program related)
Ability to add/modify/delete Feedback format for
specic training programs (trainer & training
program related)
Ability to maintain certication master & detail
records and constraints if any on the resources
who could be included for various certications
Ability to track and monitor "Post Training
Effectiveness" - Raising alerts to managers of
units / practices and collating feedback on
whether a specic training helped and in what
way

Ability to record the actual expenses as against

the budget and derive the Budgeted vs Actual in
an ongoing manner
Ability to log variance across Budget vs Actual
on quarterly basis

GERMANY

USA

Head Oce
+49-621-307-80370

Marke ng & Sales

1-949-325-0615

INDIA

Research & Development

+91-172-5090-860

INTERNATIONAL

info@viennaadvantage.com
www.viennaadvantage.com

FEATURES
Training
TRAINING REQUEST

MIS

Ability for Foundation / Delivery teams to raise

request for training based on requirement

Ability to track training requests to closure Training Request form

Ability for Foundation / Delivery teams to check

training calendar and training already attended
by their respective teams and provide
nominations

> Nominations List

Ability for respective Practice / Unit head or

training head to approve any training related
expense, based on where the cost code comes
from

> Attendance list across various days of training

> Plan logistics for training with support from
Admin & Technology
> Evaluation scores / forms
> Feedback (Session and trainer)
> Closure intimation

Ability to track the training SLA's (template

currently available) as per our current Quality
Objective and make the dashboard available
online
Ability to publish the training dashboard (format
currently available) on a monthly basis)
Ability to publish Band-wise Training Hours on a
weekly basis
Ability to publish weekly report showing training
yet to be attended by individuals to various
practice/units on a weekly basis
Ability to get a list of all employees yet to signoff on essential programs like ISMS as per
internal audit requirement

Retirement
Ability to prepare list of employees due to retire,
periodically

Ability to records death of employee, while in

service

Processing of retirement process in cases of

involuntary or forced retirement

Ability to prepare a list of employees due to

retire upon completion of maximum service
tenure

Ability to create and process family pension

records to eligible nominees, in the case of
death of employee

Authorization of pension and gratuity

Ability to prepare list of employees retiring for

reasons other than by way of superannuation

Ability to create and approve entitlement of

employee to be absorbed into autonomous
bodies or assigned contract assignment within
the Government

Ability to issue No-Demand Certicate

Ability to create & approve pension records
Ability to create pension calculation sheet and
issue to the pensioner / retired employee

Issue of identity cards to pensioners

Payment of retirement benets
Interest on delayed payment of benets
Extension of service

Issue of Last Pay Certicate

Adjustment of dues
Disbursement of provisional pension

Suspension
Ability to record reason for suspension of an
employee

Ability to stop salary disbursement and impose

subsistence allowance

Ability to record appeal against suspension

Ability to create, approve and print suspension

order

Ability to revoke suspension order

Ability to prepare Notice for Forced Retirement

Ability to withdraw entry-access to workplace

Acceptance of resignation during suspension

Ability to reinstate employees after serving

specic period of suspension

Ability to record enquiry and prepare chargesheet

Delegation
Ability to capture deputation-in and deputationout of the organization and reect in the
benets of an employee.

Ability to form delegations for going out of the

Governorate

Ability to handle delegations with attendance

and leave management

Ability to budget expenditures for delegations

Ability to provide bonus for delegates

The extension and recall of deputation shall be

facilitated by the system

Ability to issue advances for delegations

Ability to reimburse expenses for delegations

Ability to generate letters for delegation

members

Ability to record expenses on delegations

Ability to dene criteria for promotion /

increment

Ability to record proceedings of evaluation

panel

Ability to prepare / generate a list of employees

due for promotion / increment, periodically

Ability to record promotion / increment and

apply changes to the employee records

Ability to include Deputation Allowance in the

compensation to the employee

Increment
Ability to dene applicability of promotion
Ability to dene positions that are eligible for
promotion / increment

GERMANY

USA

Head Oce
+49-621-307-80370

Marke ng & Sales

1-949-325-0615

INDIA

Research & Development

+91-172-5090-860

INTERNATIONAL

info@viennaadvantage.com
www.viennaadvantage.com

FEATURES
Employee Relationship Management
EMPLOYEE INTERACTION CENTER

EMPLOYEE HISTORY

Ability to register employee requests

???????????

Classication of employee requests

Internal processing and forwarding employee
requests
Keep track of all updates and History of
interaction

Letters and Formats

Dene custom letters and print formats of any
time
Use dynamic parameters in custom letters and
print formats
Print Custom Formats after merging with data
Save custom letters as PDF
Attach custom letters to employee records

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GERMANY

USA

Head Oce
+49-621-307-80370

Marke ng & Sales

1-949-325-0615

INDIA

Research & Development

+91-172-5090-860

INTERNATIONAL

info@viennaadvantage.com
www.viennaadvantage.com