Professional Documents
Culture Documents
MANAGEMENT ASPECT
This chapter discusses the proposed organization form and structure, also
presenting a detailed manpower planning. This portion shows the hierarchy and division
of labor under the business organization, with all the specifications and descriptions
properly assigned. The proponents also exerted much attention on the compensation
scheme and benefits due to the recommended personnel, as well as on the company
policies expected to be observed. Along with all of these is a projected timetable
designed to show how long and in what manner all of these considerations will be
fulfilled.
Form of Business Organization
The proponents, upon discussion, agreed to undertake a corporate form of
business organization. There are three (3) forms of business organization, sole
proprietorship, partnership, and corporation. Corporation as defined by the Corporation
Code of the Philippines is an artificial being created by operation of law, having the rights
of succession and the powers, attributes, and properties expressly authorized by law or
incident to its existence. The ultimate control of the corporation rests with its
shareholders, who are the owners of the corporation. Among the several advantages of
a corporation, these are the three (3) advantages which led the proponents to choose
corporation over the other forms of business organization; First, the shareholders have
limited liability which simply means that the shareholders are not personally liable for the
corporations debt because the corporation is separate from its owners, shareholders
losses are limited to the actual funds invested. Secondly, it has continuity of existence
because it enjoys right of succession. The death, withdrawal, insolvency, or incapacity of
the individual shareholders will not dissolve the corporation. Lastly, ownership interests
can be divided into shares of stocks and these stocks can be transferred without the
consent of the other shareholders, this makes it easier for the shareholders to transact
and transfer ownership interest. These factors generally constitute the attractiveness of
a corporation, which in turn, makes a corporations ability to generate funds greater that
the other forms.
accountant, one (1) janitor, and one (1) security guard who will be outsourced. The
company will hire one (1) general manager, under his supervision are one (1) sales &
marketing supervisor (1) bookkeeper and (6) production workers employed altogether.
General Manager
Board of Directors
Securit
Utilities
the hiring and proper training of workers, responsible for the guidance and for proper
communication of rules and regulations to subordinates.
Job Title: Sales & Marketing Supervisor
Job Specification
Have a Bachelors degree in Marketing with at least three (3) years of experience
related to the marketing function. With excellent interpersonal skills, leadership skills,
and must have strong computer skills and have substantial knowledge of MS Office.
With pleasing and good moral character, as confirmed by former employer, if any. Must
be physically fit and mentally capable to perform assigned tasks.
Job Description
Responsible in coordinating internal and external marketing and promotional
activities like advertising. Helps the company find and build potential buyers, negotiating
and maintaining a good relationship with them. Schedules distribution and other
channeling activities of the products. Ensures a good after-sale relationship with
customers. He oversees proper collection of sales revenue.
Job Title: Bookkeeper
Job Specifications
Must have a Bachelors degree in any accounting program. Must be trustworthy
and honest with regards to recording transactions, as confirmed by previous employer, if
any. Must have strong computer skills and have substantial knowledge of MS Office.
Job Title: Production Worker
Job Specification
Must have reached at least secondary education. Must have a Professional
Drivers License and have knowledge of directions and locations especially in
Pampanga. Must be focused and works efficiently and productively. With pleasing and
good moral character. Must be physically fit to be able to perform assigned tasks.
Job Description
They are responsible for the transformation of rice husks to chopsticks, must
ensure the quality of the end product and avoid, as much as possible, defective
products, to prevent reworks and additional costs. Is in charge of the delivery of the
products to the customers.
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Working Days
Non-working Days
DAILY RATE
MONTHLY SALARY
GENERAL MANAGER
500
10875
ACCOUNTANT
250
5145.83
BOOKKEEPER
357
7764.75
450
9787.5
357
7764.75
SECURITY
357
7348.25
DAILY RATE
MONTHLY SALARY
UTILITIES
357
7348.25
TOTAL
2628
56721.5
In addition to their salaries, as compliance to the law, the employees will be given
the government mandated employee benefits. These benefits are classified into three,
they are as follows: Wage and Compensation Benefits, Leave Benefits, and Mandatory
Government Benefits and Contributions. The following benefits are not given to the
outsourced personnels.
13 Month Pay
This benefit is the result of employees handwork and dedication which enable
them to have enough money for celebrating Christmas and for welcoming New Year.
During the presidency of President Ferdinand Marcos in 1975, he issued Presidential
Decree No. 851, that all workers whose salary was below Php1,000 be given 13th month
pay. After the ouster of Marcos, former President Corazon Aquino amended the law,
removing the Php1,000 cap and thus allowing more people to get their share of the 13thmonth pay.
Retirement Pay
Upon the age of 60 years or more, the employee who has served at the
establishment for at least five years may be granted a retirement pay equivalent to at
least one-half month of salary for every year of service. A fraction of at least six months
is considered as one whole year.
The one-half month salary includes:
1. 15 days salary based on the latest salary rate;
2. Cash equivalent of 5 days of service incentive leave;
3. One-twelfth (1/12) of the 13th month pay
Overtime Pay
Under Article 87 of the Labor Code, the employee who renders overtime (more
than eight hours of service per day) will be given additional compensation equivalent to
his regular wage plus at least 25% premium. Overtime pay for holiday or rest day shall
be paid an additional compensation from the rate of the first eight hours on a holiday or
rest day plus at least 30%. On a Special Non-Working day, or rest day, an additional
compensation of 30% premium will be paid in addition to the rate of the first eight hours
on holiday or rest day. Undertime work on any particular day shall not be offset by
overtime work on any other day.
Leave Benefits
Maternity Leave
Any pregnant woman employee who has worked with the company for at least
six months will be granted a maternity leave of at least two weeks prior to her due date
(expected date of delivery) and four weeks after normal delivery or miscarriage with full
pay based on her regular salary. A total 60 to 80 days is granted for the companys
employees as compliance with the law. The Maternity Leave benefit is effective up to the
first four deliveries of the woman employee working in the company. However, Senate
Bill 2982, or the Expanded Maternity Leave Law of 2015, has been approved on its third
(3rd) reading on January 18, 2016. If enacted into law, will grant 100 days of maternity
leave for employees in the government and private sector, regardless of the type of
delivery.
Paternity Leave
The R.A No. 8187, or Paternity Leave Act of 1996, grants seven days of fully paid
leave to married fathers. This is effective up to the first four deliveries of the legitimate
spouse.
Seven days leave with pay for every year of service, on top of other leave
privileges, e.g. Maternity or Paternity Leave.
secondary beneficiaries. In their absence, any other person designated by the member
as
beneficiary in the member's record.
PAG-IBIG Benefits
This entitles employees to avail of a Housing Loan, Calamity Loan, and
POSITION
DAIL
Y
RAT
E
ANNUAL
GP
MONTHLY
GP
EE
ER
EC
PHILHE PAGALTH
IBIG
EE
REDUC
TION
ER
CONTRIBUTION
GENERAL
MANAGER
500
130500
10875
399.70
820.3
10
125
100
634.7
1055.3
ACCOUNTANT
250
61750
5145.83
BOOKKEEPER
357
93177
7764.75
290.7
599.3
10
100
100
500.7
809.3
SALES
MKTG SUP
450
117450
9787.5
363.3
746.7
10
112.5
100
585.8
969.2
PRODUCTION
WORKERS (6)
357
93177
7764.75
290.70
599.3
10
100
100
500.7
809.3
SECURITY
357
88179
7348.25
UTILITIES
357
88179
7348.25
Total
3449
1138297
94858.08
2797.9
5762.1
90
937.5
900
4725.4
7689.6
&
Table 3.4 To compute for the annual gross pay the formula used was daily rate
multiplied by the total number of working days in a year. The total workings days were
247 and 261 for the outsourced personnel and the insourced employees, respectively.
The annual gross pay divided by number of months in a year (12) is equal to the monthly
gross pay. Columns five (5) to eleven (11) represents the employee and employer
contributions for SSS, PhilHealth and PAG-IBIG. The EE reduction column signifies the
directly withheld contributions from the employees monthly salaries. The ER contribution
column shows the Greenify, Inc.s contributions to the SSS, PhilHealth, and PAG-IBIG of
the insourced employees. Only the insourced employees receive benefits from
employers contribution to SSS, PhilHealth, and PAG-IBIG.
Uniforms
The company will provide its employees uniform & clothing. The company
intends to provide uniform and clothing for reasons like: promoting the brand through the
uniform, giving the business a more professional look, and to make it easier for
customers to identify its staffs.
Greenify
Attendance Policy
The company is imposing a policy, No Work, No Pay. This is to mitigate
unreasonable absences and continuous absences. This policy also sets forth the
consequences for failing to adhere to a schedule or for excessive absences. Verbal
warning applies to the first offense. Second will be written warning.Third offense, the
employee will be suspended. Employee will be dismissed on the fourth offense.
Operating Policies
1. The business operations is from 8:00am-5:00pm, from Monday to Saturday.
2. Employee will have eight (8) working hours and one (1) hour allotted for lunch break.
3. During the week each employee is given one (1) day off from work.
4. Attendance should be documented on a daily basis.
5. Non-working holidays declared by the law will be considered and additional
compensation will be given to the employees who are assigned to work during that
day.
Progressive Discipline Policy
1. Verbal Warning
Some reasons for verbal warning, first late arrival for scheduled shift, first
incident of not following proper work procedures, first incident of not wearing a proper
uniform.
Employee will be given a verbal warning regarding the unacceptable behavior or
action.The when and how of the said action will be mentioned. Employee will be
given an opportunity to explain the situation and their actions. Employee will be informed
that further disciplinary action, up to and including termination, will follow if unacceptable
behavior continues. Nothing will go into their records, but failure to comply with
companys policies will lead to more severe sanctions.
2. Written Warning
Some reasons for written writing include: inappropriate or rude interaction with a
customer such as a raised voice, sarcastic comments, or impatience, not showing up for
a scheduled shift with no reasonable explanation, insubordination such as talking back
to management or lack of adherence to service standards.
Employees will be given written warnings after second offense or for actions
which severity is enough for one. Same procedures as with verbal warning will apply. In
addition to that a written warning will be given and a document will be signed by the
employee as record. Continuous misconduct may lead to termination.
3. Suspension
Some reasons leading to suspension include: repetitive lateness or absences
with no reasonable explanation, an incident of verbal abuse to customer, co-worker or
management and repetitive lack of adherence to appearance or service standards.
Employee will be given documentation regarding the suspension relating to the
undesirable behaviour or action in the event that the behaviour had either been
discussed in a previous verbal or written warning or the behaviour was considerably
severe in nature. The documentation will discuss regarding the length of the term of
suspension. Employee will not receive any salary and benefit during suspension.
4. Termination
Management will assess the severity of the action, if proven enough, termination
will push through. Careful investigation and fair imposition must be applied to avoid
litigations and motives of discrimination. The employee will be given proper notice
beforehand and will be given enough time to prepare his/her belongings.
Resignation Policies
1 Notice of Resignation should be presented to the general manager at least fourteen
(14) calendar days before the date of definite resignation from work.
6. All resignations must be in writing and should include the intention to resign, the
reason and the definite day of resignation from work.
7. Any employee who resigned and eventually return to the company will be treated as a
new employee. Salary, benefits, leaves, etc. will be given treating the employee as a
newly hired employee.
Confidentiality of Information
This activity involves the processing of all legal documents necessary for
business operations. Such registration involves registration reserving and registering the
business name in Securities and Exchange Commission (SEC). It involves the filing of
the Articles of Incorporation and the by laws. After which, the company will secure a
barangay clearance, which is a prerequisite in having a business permit/mayors permit
together with the Certificate of Registration from SEC. After availing of these, the
company will register on the nearest Revenue District Office, which is Bureau of Internal
Revenue - Revenue District Office No. 21B - South Pampanga. The company will be
hiring employees for their services, therefore, it is required to register on SSS,
Philhealth, and PAG-IBIG. The term employee denotes any person legally employed in
the Philippines, any person compulsorily covered by the GSIS under the Commonwealth
Act 186, or any person compulsorily covered by the SSS under Republic Act 1161. Such
employee is automatically covered for these government mandated employee benefits.
This includes self-employed individuals or freelancers. In total, the creation of the
corporation will require one (1) month.
Fourth Activity. Funding and Capitalization
This stage is concerned with the funding and the actual capitalisation of the
business. This stage involves the gathering of monetary and non-monetary (industrial)
capital. It will take approximately one (1) month.
established by the company. Purchase and installation may take place in approximately
one (1) month.