ee] eon) de “Activating 2 paragraph dialogue box Headings ‘Aheading is text that indicates the topic of a document or section aoa ocument. There are several types of headings, with specitic Pein ing rules governing each type. The Readings mast commonly used in business documents are: heading - used to indicate the general subject matter of the entire document « subheading — used to indicate the specific subject matter of the document « shoulder heading — used to indicate the main idea of a section of document « paragraph heading ~ used to indicate the specicidea ofa paragraph « marginal heading (side heading) ~ used in displayed work such as programmes and plays. You may sometimes be given specific instructions for the formatting of the headings. Where no instructions are given, use ‘the formatting information in Table 2.4.1 as a guideline. Paragraphing “There are four main types of paragraphs in manuscripts and business documents. They are: = blocked indented = hanging —* inset. You can usually select which type of paragraph style you want fo vee throughout your word-processing document (Figure 2.4.1) For example, in Microsoft Word you can set indents using the Paragraph dialogue box. To acivate this feature in Word 2003, click pafpermat and then Paragraph. In Word 2007, click on the small oe eri the bottom right-hand corner of the Paragraph section of the Home ribbon. ‘blocked paragraph is the most commonly used paragraph style Each line of the paragraph begins at the left margin. inanindented paragraph, the first line starts at a distance (usually i 37 em or 0.5 inches) from the left margin. All other lines begin at the left margin. With a hanging indent only the first line begins at the left margin. Al other lines begin away from the margin (usually 1.27 cm or 0.5 inches). You can use hanging indents when typing entries bibliographies and reference lists. Numbered and bulleted lists also tise hanging indents, in that the frst line is typed at the left margin, put all other lines begin away from the margin.