Port Moody Recreation Complex:

Emergency Action Plan

Taran Kingsbury
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Introduction

The purpose of this EAP is to make sure that clear roles and procedures are in place in
the event of an emergency. This is to facilitate an easier and quicker response in order
to get the injured party the treatment that they need in the most efficient way possible.
This EAP includes information on Pre season considerations, Facility information,
Emergency procedure and after emergency procedure.

Emergency Plan Team

This emergency plan consists of 4 key team members. The athletic trainer, The Head
Coach, the Assistant Coach and the Facility Manager. Each of these members must
possess a minimum certification of Standard First Aid and CPR level C with AED. The
three main roles in this plan are the charge person, call person and the person
responsible for crowd control Because there may be times in which one of these
members is not present a hierarchy has been created as follows:

1. Athletic Trainer
2. Head Coach
3. Assistant Coach

In the event that all personnel are present roles shall be assigned as follows:
- Charge Person = Athletic trainer
- Call Person = Head Coach
- Crowd Control = Assistant Coach

In the event that the Athletic trainer is not present roles shall be assigned as follows:
- Charge Person = Head Coach
- Call Person = Assistant Coach
- Crowd Control = Pre assigned parent volunteer before the start of the event

In the event that both the Athletic Trainer and Head Coach are absent roles shall be
assigned as follows:
- Charge Person = Assistant Coach
- Call Person = Facility Manager
- Crowd Control = Pre assigned parent volunteer before start of event
In the event that a parent volunteer must be assigned, they must be briefed on
their
responsibilities as outlined further below

Head Coach Certifications:

- The head coach must be associated with the National Coaching Certification
Program (NCCP), with the completion of High Performance 1 training
- Emergency First Aid
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- Adult and Child CPR/AED

Athletic Trainer Certifications:

- Sport First Aid

- Sport Med BC Safety Certification
- Adult and Child CPR/AED
- BCRPA - Fitness Theory, Personal Training. Risk Management

EAP Role Duties

Charge Person
The charge person has the responsibility of assessing and taking charge of the
emergency situation as well as pre event and pre season considerations:

- Make sure radios are present, charged and given to the call person
- Before each game/event make sure that the first aid kit is present and stocked
- Before games make sure that the opposing team has a copy of the EAP in cases
of their own emergency
- Secure the area around the injured person and check for further danger signs
- Designate someone to be in charge of other participants
- Ask individual for permission to start first aid
- Protect self by wearing gloves
- Assess ABCs and continue with primary survey
- Assess type/mechanism of injury
- Wait for Emergency services
- Conduct Secondary Survey
- Fill out report form, Refer to appendix C

Call Person
The call person has the responsibility of placing a call to emergency services and
helping emergency services to get to the emergency site as quick as possible:

- Make sure to know the place of the nearest phone and to have cell phone
charged
- Know locations of First aid kits and AED
- Have list of local emergency numbers ready at all times
- Call emergency numbers for help
- Provide all information to emergency services
- Clear traffic from road for emergency services
- Clear a path to injured person
- Wait by driveway for emergency services
- Direct emergency services to injured person
- Call emergency contact on participants medical form
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When making the call the Call Person must provide the following information:

- Name
- Address of Facility
- Number of Caller
- Nature of Emergency (Medical/Non-Medical)
- Number of Athletes injured
- Condition of Athlete(s)
- History of Athletes (Medical Information)
- First Aid Treatment by Charge Person
- Directions to Facility + Access to entrances/exits

Crowd Control

The person assigned to crowd control has the the primary objective of keeping the
emergency site clear of any non essential personnel:

- Designate emergency site space

- Make sure to keep bystanders back from emergency site
- Make sure a path is clear at all times to injured person

Pre Participation Considerations

Before the season starts or an athlete is able to play a number of things must be done.
These include a PARQ form, SCAT2 test , a waiver/ consent form, completed medical
card, preparticipation exam and a physical fitness profile.

Medical Card
A medical card carries information that can be used to help care for athletes. Medical
cards will include all of the following information: (Refer to Appendix D)

- illnesses
- Allergies
- Medication
- Emergency contact numbers
- Immunization status
- insurance information
- Permission to treat forms
- Primary physician contact info
Preparticipation exam
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Each athlete must undergo a preparticipation exam conducted by their primary

physician before they are allowed to play. This will give us a professional idea of the
athlete's current physical health status. This exam will encompass the following:

- Medical History
- Physical exam
- Cardiovascular exam
- Respiratory exam
- Musculoskeletal exam
- Neurological exam
- Eye Exam
- Dental exam
- Blood test/lab work

Physical Fitness Profile

A Physical Fitness profile can be done by an athletic trainer or a kinesiologist. This
provides us with a baseline on the athlete's physical abilities. A Physical Fitness Profile
consists of:

- Anthropometry
- Body Composition
- Maturation/Growth
- Flexibility
- Strength/Power/Speed
- Agility/Balance/Reaction
- Cardiovascular Endurance

Par-Q

The PAR-Q form is another way for the athletic trainer to judge an athlete's ability to
play. Athletes must fill out the form as truthfully as possible and if they present any
serious risk factors they may not be allowed to compete. Refer to Appendix A

SCAT2

The SCAT2 test is used when a concussion is suspected. It allows us to assess the
severity of the injury and can also be used to provide a baseline score at the beginning
of the season in order to compare. Refer to Appendix B

Waiver/Informed Consent
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All athletes over the age of 18 must sign a waiver and all athletes under the age of 18
must have their legal guardian sign a consent form. This acknowledges that both the
guardian and athlete know the risk of the sport. Refer to Appendix E and Appendix F

First Aid Kit

All items in the first aid kit must be stocked regularly before practices and games. Refer
to Appendix K for a checklist form.
- First Aid Manual
- 2 rolls Athletic Tape
- 2 Pre-Wraps
- 15 Band-Aids of various shapes and sizes
- 1 card of safety pins
- 10 Sterile Gauze
- Iodine, Hydrogen Peroxide or other Antiseptic
- 1 Triple Antibiotic Ointment
- 5 Disposable Latex Gloves
- Scissors
- Dental Kit in case of tooth loss
- Saline Solution (for members with contact lenses)
- Petroleum Jelly (to stop chafing skin)
- 3 Ice Bags
- CPR Mask
- Helmet removal scissors
- 1 Hand Towel
- Flashlight
- Blanket
- 2 walkie-talkies

Facility Information:

Facility/Venue Name: Port Moody Recreation Complex Ice Arenas

Facility/Venue Address: 300 Ioco Road, Port Moody, B.C. V3H 5M9

Phone number: (604) 469-4556

Major intersection: Guilford Way and Ioco Road

Nearest hospital: Eagle Ridge Hospital

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Nearest hospital address: 475 Guildford Way, Port Moody, B.C. V3H 3W9

Emergency Numbers:

Emergency: 9-1-1

Nearest hospital: Eagle Ridge Hospital - 475 Guildford Way, Port Moody, B.C. V3H
3W9

Hospital: (604) 461-2022

Port Moody Fire Department: (604) 469-7795

Preseason Planning: Facilities

Facility Check:
Before each practice and game the Head Coach/Assistant Coach will be required to
perform a facility check to ensure both ice surface, boards/glass, and surrounding areas
are clear of any mechanical problems or that debris or holes are not on the ice. In some
cases this could also be done by the facility maintenance workers in charge of ice
cleans and other facility work. This is a procedure that is the first step in injury
prevention prior to starting any training or game. An arena safety checklist form can be
found in Appendix H

Equipment
Athletes:
It is the role of the head coach/assistant coach and/or athletic trainer to be involved in
checking athletes equipment before entering the ice surface for practice or games to
ensure everything is in working condition. Helmets, padding, skates, etc.

Phones
It is imperative that cell phone reception is in full service within our facility so we can
utilize them for contacting emergency. In the case of low reception due to the building
type or power, power failure, etc. landlines can be used which are to be located by the
call person and utilized in the case of an emergency. In the case of cell phone reception
failure, walkie-talkies are located in the first aid kit which can be used for communication
between the charge person and the call person. Refer to Appendix L

AED
AEDs are located around the facility with the closest one located in the main lobby of
Arena 1. This equipment is checked by the facility maintenance workers daily and
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logged at the front desk and it is the coach's responsibility to retrieve and check this
document each practice and game. Refer to Appendix L

Facility Map
In the case of an emergency the ERT must be familiar with the facility entrances and
exits. In the case of an emergency medical service call a map of the facility is located in
the case of an evacuation a map of all the evacuation zones is located in Appendix M In
the case of a non-emergency event a map and direction the to nearest hospital is
located in Appendix L

In the Event of an Emergency:

Roles of the Emergency Response Team (ERT)
Charge Person:
The Charge Person is the first responder in any emergency, they must remain calm in
the duration of the emergency :
- Assess the scene and take control
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- Check scene for any danger

- Ask for consent (if applicable)
- Identify Call Person + Activate EMS System (Call 9-1-1)
- Assign role to another individual to find AED
- Primary Survey
- Airway, Breathing, Circulation, Deadly Breathing (ABCs)
- Stay with Injured athlete
- Secondary Survey
- Continue to monitor ABCs
- History, Observation, Palpation and Secondary Survey (HOPS)
- Document signs and symptoms for EMS
- Fill out Injury Report
Call Person:
The call person is responsible for the following:
- Know the location of all telephones or have a cell phone on their person at all
times
- Prepare + Have a local number list
- Know directions and all entrances to facility
- Call EMS (9-1-1)
- Provide EMS with information they may need:
o Name
o Address of Facility
o Number of Caller
o Nature of Emergency (Medical/Non-Medical)
o Number of Athletes injured
o Condition of Athlete(s)
o History of Athletes (Medical Information)
o First Aid Treatment by Charge Person
o Directions to Facility + Access to entrances/exits
- Report to Charge Person
- Wait for EMS by entrance
- Assign 2nd Call person to Charge Person
Further Information can be found in Appendix G

After an Emergency
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Step 1
In the event of an emergency situation, the designated call person will contact
the injured individuals emergency contact. The call persons main task is to call the
paramedics and meet them at the discussed entrance to guide them to the injured
individual through the facility. The call person needs to have the injured individuals
medical information and their emergency contact information; which will be in the teams
folder, as well as the information about the facility they are currently at. The call person
needs to find out where the paramedics will be transporting the individual. When they
know of the location they can then call the injured individuals emergency contact
person. The call person will tell the emergency contact person the situation, where they
are located, how to get to there, and contact numbers for the charge person and call
person. If the emergency contact person does not answer the call, the call person will
leave voicemail with their contact number so they can reach the call person when they
have received the voicemail.
Step 2
The teams charge person will fill out the incident report form and any other
additional report forms for the facility or medical service. This must be given to the
higher levels of first aid training and that they will be in the center of the incident
throughout its duration. An example is displayed below. (See page 12)
The incident report sheet can be used for both injury and non-injury situations. Here are
some situations where a report sheet would need to be completed:
Non-Injury: Hazardous situation, illegal activity, and a police incident.
Injury: Loss of consciousness, Injury to head or spine, fractured bones, massive
bleeding, dislocations and any injury requiring first aid.
Step 3- Debrief
It is important to have a debriefing after any incident that has occurred. Make
sure that all members of ERT are present during this meeting, and discuss all events
that took place in the emergency, you may want to refer to the incident report for this to
get everyone on the same page. Lastly, reflect on how you as a team dealt with the
situation. Some important questions that should be asked in the debrief: What did the
team do well? What improvements can the team make for next time? What needs are
to be done in the future so that the most efficient care is given to individual(s)? Does
the current EAP need to be modified, and if so, in what way?
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Mock Emergency Scenarios

It is recommended for the staff of facility should practice mock emergencies at the start
of every season with the exceptions of the new staff that would be taking over the role
of one of the following: Charge Person, Call Person, Athletic Trainer, Coach, and/or
Assistant Coach as well as change any change in facility.
Scenario 1: Player shoulder checks opponent, and dislocated their shoulder.
Step 1: Charge Person ensures scene is safe
Step 2: Charge Person assesses athlete (ABCs) - determines that athletes injury is not
life threatening
Step 3: Proceeds with First Aid/Sport Aid Response
Step 4: Determines severity of Dislocation - (no official diagnosis, refer to Doctor or
send to emergency)
Step 5: Provide support for injury (wrapping).
Step 6: Call Person contact Emergency Contact of player if parents are not present -
determine whether player needs a ride to the hospital (Calling EMS) or if they can get
themselves to the hospital from another parent or coach.
Step 7: Fill out Injury Report Form.
Scenario 2: Player gets knocked down and slides head first into the boards. Player is
unconscious.
Step 1: Charge Person ensures scene is safe
Step 2: Charge Person assesses player (ABCs) - Player is wearing a helmet with a face
mask, and must remove face mask to continue. Charge person asks bystanders
(anyone in the crowd or other staff) for assistance. Aid is supporting the players head
and neck to prevent any other injury. Without having to remove the helmet, Charge
Person is cutting off the face mask with penny scissors or face mask scissors. Once
mask is removed, Charge Person is able to continue with assessment of ABCs. Aid is
still supporting players head and neck.
Step 3: Call Person finds nearest telephone or cell phone, calls 9-1-1 and provides
information to the EMS. Reports back to Charge Person and then waits for EMS at the
entrance.
Step 4: Charge Person begins Secondary Survey, continuing to monitor players ABCs
and Documents any other signs or changes ABCs
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Step 5: Contact Players Emergency Contact (if parents/guardians are not present).
Step 6: EMS arrives and player is taken to nearest Hospital (provide map and/or, if
needed).
Step 7: Fill Out Injury Report Form.
Scenario 3: Players collide and one player gets a skate blade between his padding on
his leg, a pool of blood starts to form on the ice.
Step 1: Charge Person ensures scene is safe.
Step 2: Charge Person assesses players (ABCs) - Player is wearing a helmet with a
face mask, and must remove face mask to continue. Charge person asks bystanders
(anyone in the crowd or other staff) for assistance. Aid is supporting the players head
and neck to prevent any other injury. Without having to remove the helmet, Charge
Person is cutting off the face mask with penny scissors or face mask scissors. Once
mask is removed, Charge Person is able to continue with assessment of ABCs. Aid is
still supporting players head and neck.
Step 3:Charge Person initiates First Aid Response, makes sure to stop the bleeding as
much as possible, using gauze, towel and bandages and applying pressure to wound as
well.
Step 4: Call Person finds nearest telephone or cell phone, calls 9-1-1 and provides
information to the EMS (directions, condition of athlete, history of athlete etc). Reports
back to Charge Person and then waits for EMS at the entrance.
Step 5: Charge Person begins Secondary Survey, continuing to monitor players ABCs.
Changing bandages if blood is still soaking through. Documenting any signs and
symptoms the athlete is feeling.
Step 6: Contact Players Emergency Contact (if parents/guardians are not present).
Step 7: EMS Arrives and player is taken to nearest Hospital (provide a map and/or
directions, if needed)
Step 8: Fill Out Injury Report Form.

Incident Report Example

Name and role of person completing this form:

Signature of person completing this form:

Date:
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Incident

Date and time of incident:

Name/s of person/s involved in the incident and their clubs/associations:

Description of incident:

Witnesses (include contact details):

Reporting of the incident to club/association

Incident Reported to Date:

How (this form, in person, email, phone):

Follow Up Action