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Experience/Skills List

Anita Gurule

EMPLOYMENT EXPERIENCE
I. Oregon State University - Accountant 2
May 2014 to current- University Shared Services
What I Did What I Learned Academic Areas
Create and transmit monthly Coordinate payroll Governmental
payments through state treasury accounting system for 6 Accounting
to outside vendors state Universities
Training and
Developed procedures and Research out of state tax Document writing
controls due to changing and rules and procedures,
new processes Determined required Research
reports and filing Auditing
Out of state tax setup and filing
for 6 universities Identify and resolve Business writing
problems
New hire and employment Verbal, non-verbal,
reporting for 6 universities Obtained knowledge in and written
various new software communication
Nonresident alien tax files and programs for data
reporting to federal and state tax Information
collection
entities Systems
Auditing controls based management
Account reconciliations
on state/federal agencies
Corresponded with state tax and nongovernment Business/Report
representatives, school contacts, entities. writing
and several outside vendors Records
Analyze and interpret
financial and statistical management
Maintained and developed
payroll databases reports

Problem solving on errors Organized and maintained


or system issues. worked with current and historical
University staff on solutions records

In-depth knowledge of
nonresident tax rules and
regulations
Developed training
materials and desk
manuals

II. Oregon State University - Accountant 2


September 2011 to May 2014- Central Payroll Office
What I Did: What I Learned Academic Area:
Worked with nonresident Timely and accurate Interpersonal
employees on tax status. payroll monthly communication
This required auditing, processing and posting
tracking taxes, and of pay documents for Verbal and
paperwork to insure more than 9,000 nonverbal
accurate requirements are employees monthly, communication
met for Oregon Department totaling more than Intercultural
of Revenue and Internal $400 million annually communication
Revenue Services
Produce up-to-the- Auditing
Corresponded with minute information,
nonresident alien employees using internal Accounting
on filing and completion of computer systems, to
Organizational
paperwork, responded to allow management to
behavior
questions and assisted with base decisions on
paperwork and tax issues actual, not historical, Records
data management
Primary for payroll
operation processing, Audit payroll and Conflict
including monthly payroll personnel records to management
processing of checks, ACH insure accuracy
payments, weekly manual Business/Report
check runs, and year end How to communicate writing
activities errors, problems, and
issues without a Public speaking
Developed and ran new unreceptive response communications
audits based on and establish or
Information
recommendations maintain a good
Systems
rapport
Problem solving on errors or management
system issues. worked with How to communicate
Central Payroll Staff or to people from
Business Center Staff on different cultures in
person, in writing, and
solutions solving and developing improvements to payroll
reporting and processing functions
Worked with Project Analyst
and Enterprise Computing with
Assisted with the over the phone.
implementation of a new Researched and
time and attendance program practiced steps to
Workforce Software. intercultural
Assisted implementation communication
team on suggestions, testing,
and feedback Auditing and tracking, as
well as data collection
Provided back up and support
for all payroll staff Organizational methods
to process large amounts
Provided and assisted in of information
classroom or web based
training sessions Participate and facilitate
small group discussions
Provided support and training
to Central Payroll Staff as How to develop and
well as Business Center Staff implement a software
program. Remain flexible
Primary for manual check as plans need to change
entries, calculations. Reviewed
payment requests for accuracy How to use and adapt to
and completeness database programs

Collect and analyze data to How to implement a new


detect deficient controls, time and attendance
duplicated effort, extravagance, program involving many
fraud, or non- compliance with individuals
laws, regulations, and
Classroom and web
based trainings
management policies

III. Oregon State University - Accountant 1


August 2007 to September 2011- Central Payroll Office
What I Did What I Learned Academic Area:
Worked with nonresident How to audit job Intercultural
employees on tax status. records and facilitate Communication
This required auditing, corrections
tracking taxes, and Verbal and
How to communicate nonverbal
paperwork to insure
to people from communication
accurate requirements are
different cultures in
met for Oregon Department Human
of Revenue and Internal person, in writing, and
Resources
over the phone.
Revenue Services
Researched and Accounting
Corresponded with practiced steps to
nonresident alien employees intercultural Auditing
on filing and completion of communication
Interpersonal
paperwork, responded to
Auditing and tracking, communication
questions and assisted with
as well as data
paperwork and tax issues Business training
collection
manuals
Processed all classified
General human
employee personal forms to Leadership
resource policy and
facilitate changes in the job
procedures, as well as Interviewing
record from all facets such
knowledge on benefits
as new hire, pay changes, to
and FMLA Public speaking
terminations, verifying that
all University policy and Oregon Accounting
procedures as well as the Administrative Rules
Union Contract is met Law/regulation
and helped enforced
compliance
Handled overpayments those rules
made to employees. Fraud and loss
Bureau of Labor and
Included notification, prevention
Industries (BOLI)
repayment, sending to laws and regulations Personnel
collections, and corrections and verified these management /
Worked with Benefits rules were met recruiting
Office to verify premiums Interpretations and
deducted correctly, and enforcement of the
processed adjustments as Classified Bargaining
needed. Required excellent Monitored employees on SAIF claims monthly.
communication with benefits Required continuous monitoring and follow up
staff with human resources and departments.
Reconciled payments to Agreement
insure no overpayment
occurred Internal Revenue Service
(IRS) and Oregon
Created a process and Department of Revenue
coordinated Family Medical (ODR) rules and regulation
Leave Act (FMLA) with Human on nonresident alien taxes
Resources and departmental
staff. Kept track of employees Knowledge on tax treaties
FMLA status and leave for various countries and
balances, date of FMLA claim, requirements of each
job information, and insured treaty
correct timesheets and pay
How to select applicants
Created and presented training from application pool,
presentations during interview, and select
University Training days and applicant. Check
training to business center references, and type offer
staff. This included creation of letter
manuals on classified pay,
How to develope a new
nonresident alien process, and
process (FMLA) and create
FMLA/leave without pay
training manuals. Present
trainings
and educate department
Held position on interview personnel on process
committees for various
How to network to
applicants for Payroll Office,
obtain sources of
Human Resource Office, and
information
Campus departments on all
process Research issues to find
resolutions, this meant
obtaining historical
and current rules, laws,
and regulations

Researched and practiced


steps to problem solving
and
of selection conflict management

Created new training


materials and different
processes to adapt to
changes

Learned all pay types


and assisted in training
new staff within the
Central Payroll Office
as well as staff within
the Business Centers

How to develop a plan


with goals and how to
insure goals are met

How to build
partnerships with
external departments
and instill trust. How
to utilize strengths and
support weaknesses

IV. Oregon State University- Accounting Technician


October 2006 to July 2007- Central Payroll Office
What I Did What I learned Academic Area
Processed all classified Interpretations and Communication
employee personnel forms enforcement of the public speaking
to facilitate changes in the Classified Bargaining
job record from all facets Agreement Communication
such as new hire, pay training
changes, to terminations, Policy and procedures
Communication
verifying that all University of classified personnel
conflict
policy and procedures as changes and leave
resolution
well as the Union Contract without pay
is met Record
How to negotiate
management
payment plans and
Handled overpayments
collection procedures Accounting
made to employees.
Included notification, Amplified accounting General human
repayment, sending to and finance skills resources
collections, and corrections
Improved ability to Business writing
Assisted departments and multitask while
employees regarding staying organized and
policies and procedures meet deadlines

Worked with Human Training and


Resources to correct benefit presentation skills
and retirement deductions
How to halt fraud and
Blue Cross Blue Shield insure loss prevention
(BCBS) reconciliation.
How to problem solve
Verifying premiums and
deductions. Communicate Keep records of
with benefits office and historical and current
BCBS representative employee records,
policy and procedures,
Reconciliation of various
as well as tax/benefit
payroll funds such as
adjustments
overpayment account,
workers comp, and draw How to communicate
account to people in difficult
situations
Scanning documents and
indexing records Enhanced customer
appropriately service skills
Trained departmental Skill to deal with
personnel on all aspects of situations beyond my
classified pay changes control and assess
Worked with Central options available
Human Resources on
interpretation and
enforcement of Collective
Bargaining Agreement

V. Oregon State University- Administrative Program Assistant


April 2002 to October 2006 - Office of Financial Aid and Scholarships
What I Did What I Learned Academic Area
Collected and compiled data Know historical and Business writing
on scholarship recipients current rules to meet
and applicants Maintained donor contracts,
information files on
scholarship applicants,
and external scholarship all standards required Education and
applications training
How to produce
Coordinated scholarships business Speech
and grant programs with correspondence in Communication
Associate Director mass quantities as well as
individual Organization
Primary scholarship contact
for students, parents, and Communicate with Conflict
outside organizations diverse people in high management
stress situations Time
Planned, assigned, and
monitored work for student Coordinate multiple management
workers activities Public speaking
simultaneously
Assisted on phone, in person,
Personal
email, and letters to Supervisory skills, management
complaints, clarified issues, such as listening and
and request for advice setting expectations, Information
as well as disciplinary systems
Ensured compliance with
actions management
Federal/State regulations,
policies, and procedures How to create Empathic
connections and find communication
Responsible for disbursement,
sources of information
reconciling, and verification of Large and small
funds for scholarship programs How to use database group
programs and data communication
Created scholarship
analysis
presentations and presented Listening
scholarship process and Presentation skills to
procedures to department Leadership
large audience
personnel and new student
orientation How to communicate to
small and large groups
Interpreted and created
donor contracts to set How to multitask and
criteria based on organize

Research scholarship
programs as well as
regulations
specifications Training staff, assign
tasks,and monitoring
Assisted in fast paced, high progress
volume customer service
General administration
skills

VI. Oregon State University - Office Specialist 2


July 2001 to March 2002 - Accounts Receivable
What I Did What I Learned Academic Area
Assisted customers over the To operate multi-line Office
phone, in person, or email phones procedures

reconcile billings Effective customer Verbal, non-


service verbal, and
Corresponded to students, written
parents, and general public Conflict resolution communication
about policy and procedures
how to prioritize while Conflict
Assisted Scholarship maintaining workload
management
Accountant with entries and
reconciliation of external Organizational
Business writing
scholarships methods to multi task
and complete Accounting
assignments by
deadline Listening

Listening skills

Skills to deal with


situations beyond my
control

VII. Linn Benton Community College - Faculty Aide


September 2000 to June 2001
What I Did What I Learned Academic Area
Created documents used for How to develop Office
tests, quizzes, syllabus curricula and lesson procedures
plans Education
Developed slide
presentations and visual Organizational Time
displays for lectures methods Management
Verbal, non-
Graded assignments, and Academic
correspondence verbal, and
entered grades in system
written
Assisted students with Back up for the Effective
questions and help when main front office customer service
needed
How to listen to the customers Enter data into a communication
needs database program Accounting
Budgeting and
expenses

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