ACCOUNT RECEIVABLES

1. What is TCA? Tables?

Ans) Trading Community Architecture. It is a centralized repository of business entities such
as Partners, Customers, and Organizations etc. It is a new framework developed in Oracle
11i.
HZ_PARTIES: The HZ_PARTIES table stores basic information about parties that can be shared
with any relationship that the party might establish with another party. Although a record in
the HZ_PARTIES table represents a unique party, multiple parties can have the same name.

The parties can be one of four types:

Organization for example, Oracle Corporation
Person for example, Jane Doe
Group for example, World Wide Web Consortium
Relationship for example, Jane Doe at Oracle Corporation.

HZ_LOCATIONS: The HZ_LOCATIONS table stores information about a delivery or postal

address such as building number, street address, postal code, and directions to a location.
This table provides physical location information about parties (organizations and people)
and customer accounts.

HZ_PARTY_SITES: The HZ_PARTY_SITES table links a party (see HZ_PARTIES) and a location
(see HZ_LOCATIONS) and stores location-specific party information. One party can optionally
have one or more party sites. One location can optionally be used by one or more parties.
This party site can then be used for multiple customer accounts within the same party.
HZ_CUST_ACCT_SITES_ALL
HZ_CUST_SITE_USES_ALL
HZ_CUST_CONTACT_POINTS etc.

2. What are Base Tables or Interface Tables for Customer Conversions,

Autolockbox, Auto Invoice?
Ans) Customer Conversion:
Interface Tables : RA_CUSTOMERS_INTERFACE_ALL,
RA_CUSTOMER_PROFILES_INT_ALL,
RA_CONTACT_PHONES_INT_ALL,
RA_CUSTOMER_BANKS_INT_ALL,
RA_CUST_PAY_METHOD_INT_ALL
Base Tables : RA_CUSTOMERS, RA_ADDRESSES, RA_SITE_USES_ALL,
RA_CUSTOMER_PROFILES_ALL, RA_PHONES etc
B) Auto Invoice:
Interface Tables : RA_INTERFACE_LINES_ALL,
RA_INTERFACE_DISTRIBUTIONS_ALL
RA_INTERFACE_SALESCREDITS_ALL,
RA_INTERFACE_ERRORS_ALL
Base Tables : RA_CUSTOMER_TRX_ALL,
RA_CUSTOMER_TRX_LINES_ALL,
RA_CUST_TRX_LINE_GL_DIST_ALL,
 RA_CUST_TRX_LINE_SALESREPS_ALL,
RA_CUST_TRX_TYPES_ALL
C) AutoLockBox:
Interface Tables : AR_PAYMENTS_INTERFACE_ALL (POPULATED BY IMPORT PROCESS)
Interim tables : AR_INTERIM_CASH_RECEIPTS_ALL (All Populated by Submit
Validation)
: AR_INTERIM_CASH_RCPT_LINES_ALL,
AR_INTERIM_POSTING
Base Tables : AR_CASH_RECEIPTS_ALL, AR_RECEIVABLE_APPLICATIONS_ALL,
AR_PAYMENT_SCHEDULES_ALL ( All Populated by post quick cash)

3. What are the tables in which Invoices/transactions information is stored?

Ans) RA_CUSTOMER_TRX_ALL, The RA_CUSTOMER_TRX_ALL table stores invoice, debit

memo, commitment, bills receivable, and credit memo header information. Each row in this
table includes general invoice information such as customer, transaction type, and printing
instructions.

RA_CUSTOMER_TRX_LINES_ALL, The RA_CUSTOMER_TRX_LINES_ALL table stores information

about invoice, debit memo, credit memo, bills receivable, and commitment lines (LINE,
FREIGHT and TAX).

RA_CUST_TRX_LINE_SALESREPS_ALL, The RA_CUST_TRX_LINE_SALESREPS_ALL table stores

sales credit assignments for invoice lines. If Receivables bases your invoice distributions on
sales credits, a mapping exists between the sales credit assignments in this table with the
RA_CUST_TRX_LINE_GL_DIST_ALL table.

The RA_CUST_TRX_LINE_GL_DIST_ALL table stores the accounting records for revenue,

unearned revenue, and unbilled receivables for each invoice or credit memo line. Oracle
Receivables creates one row for each accounting distribution, and at least one accounting
distribution must exist for each invoice or credit memo line. Each row in this table includes
the General Ledger account and the amount of the accounting entry.

The RA_CUST_TRX_LINE_SALESREPS_ALL table stores sales credit assignments for invoice

lines. If Receivables bases your invoice distributions on sales credits, a mapping exists
between the sales credit assignments in this table with the RA_CUST_TRX_LINE_GL_DIST_ALL
table.

4. What are the tables In which Receipt information is stored?

Ans) AR_PAYMENT_SCHEDULES_ALL, The AR_PAYMENT_SCHEDULES_ALL table stores all

transactions except adjustments and miscellaneous cash receipts. Oracle Receivables
updates this table when activity occurs against an invoice, debit memo, chargeback, credit
memo, on-account credit, or receipt.
Transaction classes determine if a transaction relates to either the RA_CUSTOMER_TRX_ALL
table or the AR_CASH_RECEIPTS_ALL table. Using the CUSTOMER_TRX_ID foreign key
column, the AR_PAYMENT_SCHEDULES_ALL table joins to the RA_CUSTOMER_TRX_ALL table
for non-payment transaction entries, such as the creation of credit memos, debit memos,
invoices, chargebacks, or deposits. Using the CASH_RECEIPT_ID foreign key column, the
 AR_PAYMENT_SCHEDULES_ALL table joins to the AR_CASH_RECEIPTS_ALL table for invoice-
related payment transactions.

AR_CASH_RECEIPTS_ALL, The AR_CASH_RECEIPTS_ALL table stores one record for each

receipt that you enter. Oracle Receivables concurrently creates records in the
AR_CASH_RECEIPT_HISTORY_ALL, AR_PAYMENT_SCHEDULES_ALL, and
AR_RECEIVABLE_APPLICATIONS_ALL tables for invoice-related receipts. For receipts that are
not related to invoices, such as miscellaneous receipts, Receivables creates records in the
AR_MISC_CASH_DISTRIBUTIONS_ALL table instead of the AR_RECEIVABLE_APPLICATIONS_ALL
table.

AR_RECEIVABLE_APPLICATIONS_ALL, The AR_CASH_RECEIPTS_ALL table stores one record for

each receipt that you enter. Oracle Receivables concurrently creates records in the
AR_CASH_RECEIPT_HISTORY_ALL, AR_PAYMENT_SCHEDULES_ALL, and
AR_RECEIVABLE_APPLICATIONS_ALL tables for invoice-related receipts. For receipts that are
not related to invoices, such as miscellaneous receipts, Receivables creates records in the
AR_MISC_CASH_DISTRIBUTIONS_ALL table instead of the AR_RECEIVABLE_APPLICATIONS_ALL
table. Cash receipts proceed through the confirmation, remittance, and clearance steps.
Each step creates rows in the AR_CASH_RECEIPT_HISTORY table.

5. What are the tables in which Accounts information is stored?

Ans) RA_CUST_TRX_LINE_GL_DIST_ALL

6. What are the different statuses for Receipts?

Ans) Unidentified Lack of Customer Information
Unapplied Lack of Transaction/Invoice specific information (Ex- Invoice Number)
Applied When all the required information is provided.
On-Account, Non-Sufficient Funds, Stop Payment, and Reversed receipt.

7. What is Autolockbox?
Ans) Auto lockbox is a service that commercial banks offer corporate customers to enable
them to out source their account receivable payment processing. Auto lockbox can also be
used to transfer receivables from previous accounting systems into current receivables. It
eliminates manual data entry by automatically processing receipts that are sent directly to
banks. It involves three steps

Import (Formats data from bank file and populates the Interface Table),

Validation(Validates the data and then Populates data into Interim Tables),

Post Quick Cash(Applies Receipts and updates Balances in BaseTables)

8. What is Transmission Format?

Ans) Transmission Format specifies how data in the lockbox bank file should be organized
such that it can be successfully imported into receivables interface tables. Example, Default,
Convert, Cross Currency, Zengen are some of the standard formats provided by oracle.

9. What is Auto Invoice?

Ans) Autoinvoice is a tool used to import and validate transaction data from other financial
systems and create invoices, debit-memos, credit memos, and on account credits in Oracle
receivables. Using Custom Feeder programs transaction data is imported into the
autoinvoice interface tables.
Autoinvoice interface program then selects data from interface tables and creates
transactions in receivables (Populates receivable base tables) . Transactions with invalid
information are rejected by receivables and are stored in RA_INTERFACE_ERRORS_ALL
interface table.

10. What are the Mandatory Interface Tables in Auto Invoice?

Ans) RA_INTERFACE_LINES_ALL, RA_INTERFACE_DISTRIBUTIONS_ALL
RA_INTERFACE_SALESCREDITS_ALL.

11. What are the Set up required for Custom Conversion, Autolockbox and Auto
Invoice?
Ans) Autoinvoice program Needs AutoAccounting to be defined prior to its execution.

12. What is AutoAccounting?

Ans) By defining AutoAccounting we specify how the receivables should determine the
general ledger accounts for transactions manually entered or imported using Autoinvoice.
Receivables automatically creates default accounts(Accounting Flex field values) for
revenue, tax, freight, financial charge, unbilled receivable, and unearned revenue accounts
using the AutoAccounting information.

13. What are Autocash rules?

Ans) Autocash rules are used to determine how to apply the receipts to the customers
outstanding debit items. Autocash Rule Sets are used to determine the sequence of
Autocash rules that Post Quickcash uses to update the customers account balances.

14. What are Grouping Rules? (Used by Autoinvoice)

Ans) Grouping rules specify the attributes that must be identical for lines to appear on the
same transaction. After the grouping rules are defined autoinvoice uses them to group
revenues and credit transactions into invoices debit memos, and credit memos.

15. What are Line Ordering Rules? (Used by Autoinvoice)

Ans) Line ordering rules are used to order transaction lines when grouping the transactions
into invoices, debit memos and credit memos by autoinvoice program. For instance if
transactions are being imported from oracle order management , and an invoice line
ordering rule for sales_order _line is created then the invoice lists the lines in the same order
of lines in sales order.

16. In which table you can see the amount due of a customer?
Ans) AR_PAYMENT_SCHEDULES_ALL
17. How do you tie Credit Memo to the Invoice?
Ans) At table level, In RA_CUSTOMER_TRX_ALL, If you entered a credit memo, the
PREVIOUS_CUSTOMER_TRX_ID column stores the customer transaction ID of the invoice that
you credited. In the case of on-account credits, which are not related to any invoice when
the credits are created, the PREVIOUS_CUSTOMER_TRX_ID column is null.

18. What are the available Key Flex Fields in Oracle Receivables?
Ans) Sales Tax Location Flex field, Its used for sales tax calculations.
Territory Flex field is used for capturing address information.

19. What are Transaction types? Types of Transactions in AR?

Ans) Transaction types are used to define accounting for different transactions such as Debit
Memo, Credit Memo, On-Account Credits, Charge Backs, Commitments and invoices.