HOUSING AUTHORITY OF THE CITY OF TEXARKANA, TEXAS BOARD OF COMMISSIONERS REGULAR MEETING ROSE HILL RIDGE COMMUNITY ROOM 4201 STUCKEY STREET, TEXARKANA, TEXAS 75501 AGENDA March 31, 2017 11:00 a.m. 1, REGULAR SESSION ~ CALL TO ORDER ‘A. Prayer B. Roll Call C. Public Comment - Public Comments limited to 3 minutes. No yielding allowed. D. Certificates/Announcements ~ None. 2. CONSENT AGENDA - The Statutory Consent Agenda includes non-controversial and routine items that the Board may act upon with a single vote. A Board member may pull any item from the Consent Agenda in order that the Board discuss and act upon it individually as part of the Regular Agenda. A 8. Discussion, Consideration and Possible Action to Approve the Minutes of February 24, 2017 Discussion, Consideration and Possible Action to Approve HATT Financial Reports for February 2017: Central Office Cost Center, TPFC, Richmond Oaks, and AMPS ‘through 4 Discussion, Consideration and Possible Action to Approve Woodbridge and Sandalwood Financial Reports for February 2017. Accounts Payable Vendor Registry as of February 28, 2017 ‘Open Checks Registry as of February 28, 2017 3. REGULAR AGENDA A RESOLUTION 2017-08- AUTHORIZING THE HOUSING AUTHORITY OF THE CITY OF TEXARKANA, TEXAS TO APPROVE REVISIONS TO ITS HATT INVESTMENT POLICY. TO CONSIDER AND ACT UPON A RESOLUTION (OF THE HOUSING AUTHORITY OF THE CITY OF TEXARKANA, TEXAS (HATT) TO APPROVE THE HATT INVESTMENT POLICY, AND OTHER RELATED MATTERS. RESOLUTION 2017-09- AUTHORIZING THE HOUSING AUTHORITY OF THE CITY OF TEXARKANA, TEXAS TO APPROVE WRITE-OFFS FOR UNCOLLECTIBLE DEBT FOR FISCAL YEAR 2017. TO CONSIDER AND ACT UPON A RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF TEXARKANA, TEXAS (HATT) TO APPROVE WRITEOFFS FOR UNCOLLECTIBLE DEBT FOR FISCAL YEAR 2017 AS AGENERAL REQUIREMENT AND COMPLIANCE WITH GENERALLY ACCEPTED ACCOUNTING PRINCIPLES, AND OTHER RELATED MATTERS. RESOLUTION 2017-10- AUTHORIZING THE HOUSING AUTHORITY OF THE er EXAS TO APPROVE REVISIONS TO ITS HATT. PROCUREMENT AND DISPOSITION POLICY. TO CONSIDER AND ACT UPON A. RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF TEXARKANA, ‘TEXAS (HATT) TO APPROVE THE HATT PROCUREMENT AND DISPOSITION POLICY, AND OTHER RELATED MATTERS. RESOLUTION 2017-41- AUTHORIZING THE HOUSING AUTHORITY OF THE CITY OF TEXARKANA, TEXAS TO APPROVE CHANGES TO THE ADMINISTRATION PLAN TO INCLUDE A SITE-BASED WAITING LIST. TO CONSIDER AND ACT UPON A RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF TEXARKANA, TEXAS (ATT) TO APPROVE CHANGES TO THE ADMINISTRATION PLAN TO INCLUDE A SITE-BASED WAITING LIST AND OTHER RELATED MATTERS. RESOLUTION 2017-12- AUTHORIZING THE HOUSING AUTHORITY OF THE CITY OF TEXARKANA, TEXAS TO APPROVE REVISIONS TO THE INTERNAL CONTROLS POLICY TO INLCUDE A PETTY CASH FUND POLICY AND PROCEDURES. TO CONSIDER AND ACT UPON A RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF TEXARKANA, TEXAS (HATT) TO APPROVE REVISIONS TO THE INTERNAL CONTROLS POLICY TO INCLUDE A PETTY CASH FUND POLICY AND PROCEDURES, AND OTHER RELATED MATTERS. RESOLUTION 2017-13- AUTHORIZING THE HOUSING AUTHORITY OF THE GITY OF TEXARKANA, TEXAS TO ENTER INTO AN EXTENDED CONTRACT WITH HSF CONSULTING, LLG FOR HOUSING FINANCIAL AND PROGRAM MANAGEMENT CONSULTING SERVICES. TO CONSIDER AND ACT UPON A RESOLUTION AUTHORIZING THE HOUSING AUTHORITY OF THE CITY OF TEXARKANA, TEXAS TO ENTER INTO AN EXTENDED CONTRACT WITH HSF CONSULTING, LLC FOR HOUSING FINANCIAL AND PROGRAM MANAGEMENT CONSULTING SERVICES, AND OTHER RELATED MATTERS. CEO/EXECUTIVE DIRECTOR'S REPORT (CEO/ED may identify staff to provide updates) EXECUTIVE SESSION 961.071 Consultation with Attorney for any item on this agenda A. Consultation with Attorney for any item on this agenda, including discussion of the impending mediation in the Pamela Hill litigation. 9961.072 Discussing or deliberating purchase, exchange, lease or value of real property 9951.074 Discussing or deliberating appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee or to hear a complaint or charge against an officer or employee ‘A. Discussion regarding renewal of CEOIExecutive Director's contract.§951.076 Discussing or deliberating the deployment or specitic occasions for implementation of security personnel or devices §951.087 Discussing economic development negotiations or offer of nancial or other incentives to business prospects 6. RETURN TO REGULAR SESSION 6. ADJOURNMENT Signed this 24” day of March, 2017. Lo, ttt Ghlef Operating Officer, Dr. Jackie Otto The Board of Commissioners forthe Housing Authority of the City of Texarkana Texas reserves the right to adjourn into Executive Session pursuant fo chapter 551 of the Texas Govemment Code at any time during the course of this ‘mooting to discuss any of tho matters sted on this agenda, as authorized by Texas Govemment Code Sections '551.071(Consultation with Attomey), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about (Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Secunty Devices), and 851.086 (Economic Development). Before any closed meeting is convened, the Presiding Officer will publicly identity the Section or sections of the Act authorizing the closed meeting. All final votes, actions or decisions willbe taken in open meeting. This meeting is being conducted in accordance with the Texas Open Mesting Law, (V.T.C.A., Government Code, Section 551). The facility is wheelchair accessible and handicap parking is available. Requests for sign interpretive services are available upon request received at least 48 hours prior to the meeting. To make arrangements, please call 903-838-8548, Executive Offices.