BUSINESS PROCESS PROCEDURE

Title: Process Asset Depreciation

Organization/Area Asset Accounting
EPU Category 5
File Name: Eafaba40.doc Release: 4.0B
Responsibility: Fixed Asset Clerk Status:

Overview
Trigger:

Business Process Procedure Overview

Keys automatically control the calculation and planning of depreciation, interest and revaluation in the system, or you can manually post
using a special posting transaction (Planning Manual Depreciation). In both cases, planned depreciation from Asset Accounting must be
periodically posted to the corresponding asset and expense accounts of the General Ledger. You carry out this posting using a batch-input
session. In addition to the various depreciation types, interest and revaluation, this posting session also posts the allocation and
amortization of special reserves (if a corresponding depreciation area is used).

Input - Required Fields Field Value / Comments

Company Code
Fiscal Year
Posting Period
Reason for Posting Run Defaults to Planned posting run
BDC Session Name Defaults to RABUCH

Output - Results Comments

Tips and Tricks

This job may be tested on-line but the actual postings must be executed in background.

Last changed on: Last changed by: Jeff Quick Version: 1.0 Page:
2/4/1999 1 of 3
 BUSINESS PROCESS PROCEDURE
Title: Process Asset Depreciation
Organization/Area Asset Accounting
EPU Category 5
File Name: Eafaba40.doc Release: 4.0B
Responsibility: Fixed Asset Clerk Status:

Procedural Steps
1.1. Access Process Asset Depreciation by:

Via Menus Accounting Financial Accounting Fixed Assets Periodic Processing

Depreciation Run Execute
Via Transaction Code AFAB

1.2. On screen Depreciation Posting Run Screen, enter information in the fields as specified
in the below table:

<<< Screen print goes here >>>

Field Name Description R/O/C User Action and Values Comments

Company Code R
Fiscal Year R
Posting Period Depreciation period to be posted R
List Assets? Produces a depreciation listing by O
asset
Reason for Posting R
Run
Test Run? Allows review of depreciation O Default is on. It is highly
information prior to producing a recommended that a test run is
batch session executed and reviewed prior to actual
production run.
Asset Main Repeat Run Only - allows for deprec O
Number(s) posting for a select group of assets
Asset Sub-Number(s) See Above. O
BDC Session Name Name of the batch session R

Last changed on: Last changed by: Jeff Quick Version: 1.0 Page:
2/4/1999 2 of 3
 BUSINESS PROCESS PROCEDURE
Title: Process Asset Depreciation
Organization/Area Asset Accounting
EPU Category 5
File Name: Eafaba40.doc Release: 4.0B
Responsibility: Fixed Asset Clerk Status:

(Note: On table, in column marked R,O,C, R=Required, O=Optional,C=Conditional)

1.2.1. Use the menu path Program Execute in Background to execute the
depreciation-posting program. The system requires this program to be executed
as a background job due to the high volume of transactions that may be
produced.

1.2.2. If executed in Background, the system will display a Pop Up screen asking when
the job should be scheduled. Enter the appropriate timing for the job to be
scheduled.

1.2.3. Once executed, the system will display a message that the background job has
been scheduled.

1.2.3. To review the progress of the background job, use the menu path System
Services Jobs Job Overview (Transaction SM37).

1.3. On screen, Select Background Jobs Screen, all required information will be defaulted:

<<< Screen print goes here >>>

Field Name Description R/O/C User Action and Values Comments

Job Name Name of the Background Job R Defaults to * - all jobs. User may
enter the job name if known.
User Name System user name R Defaults to your user name

(Note: On the above table, in column R/O/C, R = Required, O = Optional, C = Conditional)

1.3.1. Press ENTER to advance to the next screen.

1.3.2. On the Job Overview: Alphabetic Screen, review the status of the depreciation
job. When the status is displayed as Finished, the batch input posting session
has been produced and may be processed.

1.3.3. To access the Batch Input Posting Session, use the menu path System
Services Batch Input Edit (Transaction SM35).

1.4. On screen Batch Input: Initial Screen, all required information will be defaulted:

<<< Screen print goes here >>>

Field Name Description R/O/C User Action and Values Comments

Session Name Name of the batch input session R Defaults to * - all sessions. Enter the
session name from the depreciation
parameter screen to directly access
the depreciation posting session.

Last changed on: Last changed by: Jeff Quick Version: 1.0 Page:
2/4/1999 3 of 3
 BUSINESS PROCESS PROCEDURE
Title: Process Asset Depreciation
Organization/Area Asset Accounting
EPU Category 5
File Name: Eafaba40.doc Release: 4.0B
Responsibility: Fixed Asset Clerk Status:

1.4.1. Press ENTER to advance to the next screen.

1.4.2. Locate the depreciation posting session (RABUCH is the default name). Click
on the session name and click the pushbutton PROCESS or Session Process.

1.4.3. A popup window will be displayed requesting a run mode for processing the
session. The system defaults to Process in Foreground. This is not a viable
option for a high volume of transactions. It is recommended that the user
choose Display Errors Only or Background processing. This will allow for
posting transactions to be processed without user intervention. The system will
return a message once processing is complete. Any errors will be noted.

1.4.4. Once the batch-input session has been processed, the accounting documents for
depreciation have been posted to the general ledger and the depreciation
posting is complete.

Last changed on: Last changed by: Jeff Quick Version: 1.0 Page:
2/4/1999 4 of 3