Professional Documents
Culture Documents
Industry Analysis
Mousumi Rahman
Analysis & Findings
Telecommunication Industry
Bangladesh has one of the lowest tele density and the lowest telephone
penetration rates in the world and even in the South Asia. According to the
International Telecommunication Union (ITU) report, the telecommunication
revenue as a percentage of the GDP is also low in Bangladesh compared to
the other regional countries. Among the SAARC countries per 100
inhabitants Maldives has the highest tele density while Bangladesh has the
lowest.
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Mousumi Rahman
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Mousumi Rahman
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CITYCELL OVERVIEW
About CityCell:
The Only CDMA mobile phone service provider. City Cell
(Pacific Bangladesh Telecom Limited) is Bangladeshs
pioneering mobile communications company and the only
CDMA network operator in the country. CityCell is a
customer-driven organization whose mission is to deliver
the latest in advanced telecommunication services to
Bangladesh.
The company offers a full array of fixed and mobile services for consumers
and businesses that are focused on the unique needs of the Bangladeshi
community. City Cells growth strategy is to integrate superior customer
service, highest standard technology and choice of packages at affordable
rates.
The company operates a 24-hour call centre with over 86 well trained
operators to respond to customer queries. City Cells customer service is
open 7 days a week to ensure customers can access CityCell at any
convenient time.
Coverage
CityCell has extensive network coverage throughout the country. They are
continuously expanding and upgrading our already comprehensive network
and to meet consumer demand and maintain a high quality network. The
program is designed to upgrade network technology and add network
capacity to support the companys consistently increasing customer base.
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Mousumi Rahman
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Ownership Structure
CityCell (Pacific Bangladesh Telecom Limited) is a privately owned company
with majority foreign ownership equity. Following lists the current owners of
CityCell (PBTL):
CITYCELL at a Glance
Technology: GSM
Frequency: 900 Mhz / 1800 Mhz
Initial Capacity: 10, 00, 000 subscriber.
Coverage: Nationwide, 61 Districts
Thanas Covered: 415
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BANGLALINK OVERVIEW
Straight Forward
Reliable
Innovative
Passionate
All the Banglalink family members have one thing in common- a passion to
serve. We want to go that extra mile, so that you can have the best possible
service
Banglalink at a Glance
Technology: GSM
Frequency: 900 Mhz/ 1800 Mhz
Initial Capacity: 20, 00,000 subscriber.
Coverage: Nationwide
First Phase: Covering 61 Districts within 10 months of operation
The biggest barrier today for people is the cost of handsets. It will strive to
lower the total cost of owning a mobile. It is here to help make a difference
in people's lives by providing affordable and reliable connectivity solutions.
It will strive to connect people and link their lives by listening to them and
by understanding their needs. It is here to help you speak your language.
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Analysis & Findings
Banglalink Coverage:
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Analysis & Findings
Banglalink Vision
"Banglalink understands people's needs best and will create and deliver
appropriate communication services to improve people's life and make it
easier"
Human Resource
Mousumi Rahman
Analysis & Findings
AKTEL OVERVIEW
AKTEL
Today, AKTEL boast the widest International Roaming service in the market
connecting 315 operators across 170 countries. In addition, AKTEL is the
first mobile operator to connect Tetulia and Teknaf, the northern and
southern most points of Bangladesh. AKTEL was also the first to provide
seamless coverage along the Dhaka-Chittagong highway.
With a network covering all 61 (allowable) districts of Bangladesh, coupled
with the first Intelligent Network (IN) Prepaid Platform in the country, AKTEL
is geared to provide a wide range of products and services to customers all
over Bangladesh. At the heart of all of AKTELs success today, is a young
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Analysis & Findings
dynamic workforce comprising of over 600 highly motivated and skilled
professionals.
AKTEL at a Glance
Technology: GSM
Frequency : 900 Mhz / 1800 Mhz
Initial Capacity: 30,00,000 subscriber.
Features: GPRS facility, International SMS, Roaming
Coverage: Nationwide, 61 Districts
Total Number of Thanas: 440
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Analysis & Findings
TELETALK OVERVIEW
Teletalk
TELETALK at a Glance
Technology: GSM
Frequency: 900 Mhz/ 1800 Mhz
Initial Capacity: 2, 50,000 subscriber.
New features: GPRS facility.
Coverage: Nationwide,
First Phase: Most of the District Head Quarters, Highways and upazillas
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Total Number of Base Station: 451
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SWOT ANALYSIS
GROWTH ANALYSIS
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Analysis & Findings
SWOT Analysis
Strength
Coverage
International roaming
Distribution Channels
Pre-Paid service
Low price handsets with
quality and variability
Lease of Fiber-Optic cable
from BR
Opportunity Threat
Unmet demand Introduction of BTTB mobile
Possibility of further network phones
expansion Aggressive marketing by
Increasing interconnection with competitors
BTTB Possibility of new entrances
Favorable Regulatory Authority using GSM Technology.
Possibility of innovative Better relationship of
products and services competitors with regulatory
body.
Weakness
Billing inflexibility
Growing customer
dissatisfaction
Lack of follow-up from
customers
Deviation from original
business plan
Marketing plan.
Figure 8: Product Wise Subscribers
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Analysis & Findings
Growth Analysis
The remaining 75% i.e. about 2,359,311 connections are provided by the
four mobile operators. The market share of GP is highest in the year of 2002
because the numbers of subscribers are increasing more rapidly than
competitors. But in the present day the market of GP is reduce because of
competitor's policy and decreasing rate of subscribers growth. Figure Upto
Year 2004 As per GP annual report.
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Operational Growth:
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Analysis & Findings
Investment Growth:
Investment ( USD in
Year million) Cumulative
1997 0 49
1998 10 59
1999 28 87
2000 23 110
2001 41 151
2002 46 197
2003 69 266
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This does not include the economic growth due to additional phones, whose
impact on the countrys economy could be even larger. The following table
illustrates how the National Treasury Was Augmented:
Mousumi Rahman
Analysis & Findings
FINANCIAL RATIO
ANALYSIS
Ratio Analysis
Ratios are used in much of our daily life. We buy cars based on miles per gallon;
we evaluate baseball players by earned run and batting average, basketball
players by field gal and foul-shooting percentages, and so on. These are all ratios
constructed to judge comparative performance. Financial ratios serve a similar
purpose, but we must know what is being measured to construct a ratio and to
understand the significance of the resultant number. Financial ratios are used to
weigh and evaluate the operating performance of the firm. Definitions alone carry
little meaning in analyzing or dissecting the financial performance of a company.
In this country there is no such standard level exists for practice. GrameenPhone
Limited is a multinational company, which has big long-term investment. More
over it is established only about 9 years ago. So, ideal ratio cannot be maintained.
Mousumi Rahman
Analysis & Findings
There were some difficulties in collecting the data. In the last annual reports on
GrameenPhone Ltd. the breakdowns of the balance sheet and income statement
were given only from the year 2002 to 2004. Therefore, the ratio analysis could be
performed only for those years.
Followings are some important ratio analysis for grameen phone which
indicates its growth & performance over time.
Following ratios have been calculated:
Asset Turnover Ratio
Equity Turnover Ratio
Net Profit Margin
Debt to Asset Ratio
Debt to Equity Ratio
Revenue-Expense Ratio
Interest Coverage Ratio
ROA
ROE
Income Statement
As of December 31, 2004
(in (in
000) 000)
2002 2003 2004
- - -
4E+0 6E+0 96767
Total Operating Expense 6 6 18
21250 35096
Interest Income 3 4 330660
- -
31130 24635 -
Financial Cost 4 8 135776
- -
Non Operating Expense 17643 56166 -91085
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61 65 776
- -
15653 25615
Tax Expense 84 00 3382300
- -
33376 45584
Transfer to Tax Holiday Reserve 6 5 -562020
Balance Sheet
As of December 31st, 2004
2002 2003 2004
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From the calculation the total asset turnover ratio is 0.729, 0.728, and
0.662 respectively for the year 2004, 2003, 2002.The above graph &
calculation reflects that GPs total asset turnover ratio is increasing year to
year. This means GP is experiencing a positive total asset turnover growth.
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Analysis & Findings
1344822
Equity 1 8008393 5514375
Total Equity 1.46492 1.570502 1.59197
Turnover 9 2 6
From the calculation the total equity turnover ratio is 1.464, 1.570, 1.591
respectively for the year 2004, 2003, 2002.The above graph & calculation
reflects that GPs total equity turnover ratio is decreasing year to year. This
means GP is experiencing a declining total equity turnover growth.
Mousumi Rahman
Analysis & Findings
From the calculation the net profit margin ratio is 0.318, 0.307, and 0.296
respectively for the year 2004, 2003, 2002.The above graph & calculation
reflects that GPs net profit margin ratio is increasing year to year. This
means GP is experiencing a positive net profit margin growth.
Return on Assets
Mousumi Rahman
Analysis & Findings
From the calculation the return on asset is 0.2289, 0.2238, and 0.1964
respectively for the year 2004, 2003, 2002.The above graph & calculation
reflects that GPs return on asset or ROA is increasing year to year. This
means GP is experiencing a positive ROA growth.
Return on Equity
Mousumi Rahman
Analysis & Findings
From the calculation the return on equity ratio is 0.459, 0482. 0.472
respectively for the year 2004, 2003, 2002.The above graph & calculation
reflects that GPs return on equity or ROE is fluctuating year to year.
Mousumi Rahman
Analysis & Findings
Ratio
From the calculation the interest coverage ratio is 0.0977, 0.1370, 0.1357
respectively for the year 2004, 2003, 2002.The above graph & calculation
reflects that GPs interest coverage ratio is decreasing year to year. This
means GP is experiencing a increasing interest expense.
Debt to Equity
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Debt to Asset
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Table 20: Debt to Asset Ratio
From the calculation debt to asset ratio is 0.0617, 0.1005, and 0.2105
respectively for the year 2004, 2003, 2002.The above graph & calculation
reflects that GPs debt to asset ratio is decreasing year to year. This means
GP is experiencing a decreasing total debt.
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Analysis & Findings
Revenue-Expense
Ratio 2.035886 2.1898624 2.110355
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Mission:
Knowing customer expectations
Knowing us
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Organizing us
Slogan:
"Let's not expect the customers to travel to get the service rather let service travel to the
customers"
2. Operational Unit
Each unit is empowered with a head 100%, Deputy head 80 % and Shadow head 60%.
Mousumi Rahman
Analysis & Findings
Office of CMD Head. Bridging of Intra- and Inter-divisional activities with operational
excellence.
Process improvement:
The Process Improvement Team is responsible for ensuring simple & efficient processes in
CMD to gain operational excellence and positive customer experience.
The Service Quality Assurance (SQA) team strives to identify & rectify the gaps & errors from
the day-to-day activities and follow-up the Key Performance Indicator (KPI) of every unit in
CMD. SQA Measures, Shares, Reacts and Continues Improvement process to achieve its vision
"Quality That Sustains". Quality Checking is in terms of end-to-end process and KPI activities
are based on the 5-performance objective factors e.g. Quality, Speed, Dependability, Flexibility
and Cost.
Program office:
This unit is responsible for project management, implementation and evaluation of the projects
initiated by any unit of CMD
TCE helps both internal and external subscribers to understand the technical problems in their
own language. It works as interface with the Technical Division. It carries out the customer
service part of any technology intensive project initiated by MRD. Provides support to develop
and facilitate new tools used by CMD.
The aim of human Capital is to put "right people in the right places". To realize this vision,
HCM works to foster empathy, mutual respect and high performance, quality recruitment and
optimum distribution of manpower. Lastly, HCM strives to uphold employee motivation by
ensuring development and incorporating GP's core values of leadership among all.
This unit is responsible for CMD in-house training starting from induction training for the
newly appointed Customer Manager. It also arranges need based functional training for the
Customer Manager in duties in every contact points and follows up training with the Human
Resource division.
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Analysis & Findings
Budget& Follow-up:
Operational Segment
Customer Management for Business segment:
This wing of CMD is dedicated to serve the valued Corporate, CIP, VIP and all Socially
Important Subscribers by offering pro-active services customized to their needs.
Established to serve the business segment comprising Small & medium size Entrepreneurs
proactively.
IR Customer Management:
It extends state of the art customer service experience to the valued in-bound and out-bound
roamer by doing timely activation and cancellation. It's IR unit follows up with the bank for
ensuring collection of subscriber's bill in no time through auto bills pay service.
Call Center is the first point of contact for the valued subscribers through Hot line 121. It is
specially designed to handle issues relating to account status, billing, credit policy, network,
product information, international roaming and various services.
It also monitors the SMSPAY (2992) and VMSPAY (12112/12122) dedicated to collect
payment information from the subscribers through text message and voice message respectably.
Customer Center:
The 13 GrameenPhone centers in Divisional cities of the country are operating from 8am to 8
pm 7 days a week 365 days a year to meet the needs of the subscribers. The unique idea of
GPSD aims to go to the doorsteps of the subscribers to provide services. Right now there are
more than 600 GrameenPhone Service Desk all over the country to provide every kind
of services to the valued subscribers.
Mousumi Rahman
Analysis & Findings
Credit Management: Activities and objective of this unit is to implement and monitor credit
policy and minimizing revenue misuse. It ensures smooth connection of the subscriber giving
timely advice relating to credit policy.
Banking: By the effective communication with the banks Banking Unit ensures quick and
accurate payment information through Online and Offline for the positive customer experience.
Collection:
Off line payment updates, necessary adjustments and Refund on daily basis. Generate Revenue
Report on weekly & monthly basis.
Recovering of outstanding amounts from barred and permanently disconnected accounts and
protecting revenue losses by determining revenue leakage areas/risk factors.
Calling Center:
The Unit is working to increase company value by enhancing customer satisfaction, loyalty and
their use of our services. The Unit is closely working with service campaigns; some of these are
based on the Life Cycle of the customers: such as Service based campaigns, Survey, Welcome
Calls, and Retention Campaigns.
Travelers to Customer:
GrameenPhone has always been for people. Its prime objective has always been to provide its
subscribers with quality service ensuring the positive experience whenever they use or dial a
GP number. Now it is not only about providing a service; it is about being with its subscribers
through thick and thin. GrameenPhone shares an amity which is founded on the basis of mutual
trust with its subscribers. Besides promoting and educating customers about our services, many
valuable insights were gained from the customers as well.
General Services
Communication:
Deals with all types of written queries/complaints received through fax, letter, email. Provide
positive and unforgettable customer experiences to the subscribers through more cohesive and
innovative service options which help to build customer loyalty and retention.
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Analysis & Findings
Activates the newly sold subscriptions and maintains the demographic history of the
subscribers by sorting, scanning and archiving the subscription and after sales service
documents. In addition, this unit provides "Instant Service" by verifying the signatures as well
as other documents from its electronic archive in order to provide prompt after-sales services to
the subscribers.
Printing the invoice, Ensuring proper delivery of the bills and maintaining the couriers to work
in a smooth way. This unit also deals with all kind of bill related queries.
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Inter-Divisional Dependency
INTER-DIVISIONAL DEPENDENCY
Corporate Affairs IT
IT
-Legal HUMAN
HUMAN RESOURCES
RESOURCES
-Legal &
& Compliance
Compliance --Constant
Constant support
support
Administration -Recruitment
-Recruitment
Administration -New
-New network
network connection
connection
Transport -GP
-GP Training
Training
Transport -Procurement
-Procurement
DMD DIVISION
RAFM-
RAFM- Fraud
Fraud detection
detection MARKETING
MARKETING
&
& necessary tools
necessary tools -New
-New Packages
Packages
Customer -Publications
Supply
Supply Chain
Chain Mgmnt-
Mgmnt- -Publications
Management -Creative
-Creative &
& Promotional
Promotional
Purchase
Purchase Requisitions
Requisitions &&
Bill
Bill Verification
Verification
Division support
support
FINANCE Sales
Sales and
and Distribution
Distribution
-Budget
Budget Approval
Approval
-Electrical/ Implementation
-Electrical/ Implementation
--Dealers
Dealers &
& GPDC
GPDC
-Ensure
-Ensure Bill
Bill Payments/
Payments/
Civil Works/
Civil implementation
Works/ implementation
-Corporate
-Corporate Sales
Sales
Reimbursements
TECHNICAL
Reimbursements
TECHNICAL
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Analysis & Findings
Vision
Values
Make it easy
Keep the promises
Be inspiring
Be respectful
Values
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Activities
Budget
Call management center & CMD management
Related Divisions
Be Inspiring
Strategy:
Activities
Related divisions
Call management center & CMD management
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Analysis & Findings
Be Respectful
Strategy:
Activities
Process simplification
Involvement of customer manager with end to end process
Develop perception among the customers that we are attentively listening to them
Act according to internal and external customers need
Provide unique information
Ensuring the value for service
Activities
Mousumi Rahman
Analysis & Findings
Then Select language by pressing 1 for General Bangla, 2 for English or 3 for Bangla with
regional dialect.
Mousumi Rahman
Analysis & Findings
GrameenPhone has always strived for achieving the highest customer satisfaction and it is
continually trying to enhance the satisfaction level. We are customer oriented Service Company
& thus we must focus on our valued subscribers group for fulfilling our mission towards
customer perfection.
A big part of our grameen phone subscribers reveal in different regional rural areas. Most of
them use their local language as conversation medium for sharing their views. Many of them
are not familiar with modern native language. As a result when these subscribers call us over
hotline for any type of query or for resolving their problems, very often they dont understand
the solution provided for them. This happens because of language gap.
Subscribers of some specific zones like Sylhet, Chittagong, Noakhali, Barisal face troublesome
situations when they call at hotlines. Most of the time our officers over hotline try to meet these
subscribers need by searching officers of that region. But this seems inconvenient for both end.
Thus, the customer satisfaction level is somewhat interrupted.
In such cases if we can provide support to these subscribers over separate hotlines or by
adjusting regional hotlines with our existing hotlines. It will obviously enhance our customer
perfection. Subscribers will highly appreciate this attempt by GrameenPhone as it will reflect
customer preference & taste. Besides, this pioneer effort by GrameenPhone will make itself
ahead of other market competitors.
English Dialect
Chittagong Dialect
Sylhet Dialect
Barisal Dialect
Noakhali Dialect
Khulna Dialect
Rajshahi Dialect
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Dialect Features
Local_Dialect Bengali
To get customer service in ones local Bengali language dial 121 and then press 15 respectively,
for details call 121.
Services:
To get customer service in English language dial 121 and then press 25 respectively, for details
call 121
Services:
Package Prices
Mousumi Rahman
Analysis & Findings
Calling
at 121
Call Transmitted
Through BTS Tower
Call Transmitted
Through
Gateway of IVR
Interactive Voice
Response ( IVR )
Redirects the Call
Calls are
answered by
Call Center
Agents
Mousumi Rahman
Analysis & Findings
SMSPAY:
SMSPAY insta service is available from any GP mobile. The server number is 2992.
Through SMSPAY the call center agents collect payment information from the subscribers
through text message.
How it Works:
VMSPAY
VMSPAY Insta service is available from any GP mobile. VMSPAY is dedicated to collect
information from the subscribers through voice message.
Query
Billing
Payment Information Update
Complain
Request
A subscriber is called back by the call center agents to provide them solutions about their
queries, complains & requests.
Mousumi Rahman
Analysis & Findings
MANAGING CUSTOMERS
After sales service is very important in Mobile Operator Industry. As the leading company in
the Mobile Operator Industry, GP is providing the following service points/Touch points for its
customers:
Helpline:
GP is the first company which has introduced 24 hour helpline service in Bangladesh.
GrameenPhone has only one help line-121. A GP subscriber needs to dial 121 to reach
GrameenPhone Helpline. It is computer aided information base to afford immediate access to
the information about the subscribers. But the operations are done manually.
After dialing 121 the subscriber is first welcomed by an automated and standardized process.
Then s/he needs to wait for few seconds. After that the subscriber reaches the Customer
Manager. The Customer Manager starts the conversation with a greeting. The subscriber
explains his/her problems to the Customer Manager.
If the inquiry is regarding general information, the Customer Manager does not need to take
help of information system. S/he just provides the information and the subscriber keeps the
phone.
There are some queries that are very much more personalized and the Customer Manager needs
to get into the account of that particular subscriber and provide the service. In some cases the
subscriber just keeps the complaint/request and later action is needed to be taken.
Mousumi Rahman
Analysis & Findings
Average Call Handling time of Helpline members: 1 min to 2 min per call.
Soft Pop
System Up Problem Service Provided
Customer Identification To Respective
Query Hard Direct Customer
System Query
Mousumi Rahman
Analysis & Findings
Sometimes subscriber makes queries about the connectivity status of the line. Most of these
queries arise when their line is barred because of his bill has already crossed the credit limit.
These queries may also arise for other reasons like subscriber may mistakenly bar his outgoing
or incoming with a password.
Back-up Tools:
Helpline officials use several tools inn checking the line status. These tools are-
BSCS.
OSS.
OSS-This is the abbreviation of Operational Maintenance & Support System. This tool is
used to check the various parameters of any line, either Pre-paid or Post-paid.
In case of Post-paid line, when the bill crosses the credit limit, the line gets
barred.
Sometimes users mistakenly bar their outgoing or incoming calls with unknown
password.
Users often divert their line to other numbers mistakenly.
Checked by Feedback
Line Status BSCS/ Subscriber
Query OSS
How to resolve
The above mentioned software are used on the basis of nature of queries.If the line is barred
because of the bill crossing the credit limit, it can be checked from BSCS. But if the line is
barred to giving wrong password or diverted to other number, then it can be checked from OSS.
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Analysis & Findings
2. Edge Related Queries:
EDGE stands for Enhanced Data Rate for Global Evolution. It is an advanced form of GPRS. It
is 8 times faster than GPRS. GrameenPhone launched its EDGE service on the 1 st September,
2005.
Package 1.
Package 2.
Package 1: It contains all the three services like WAP, MMS, and INTERNET and it is a pay-
as-you-go service. That is, if the subscriber does not use the service, he does not have to pay
anything .It is available for both Pre-paid and Post-paid subscribers .There are no monthly fees.
There is a charge for browsing/downloading of TK.0.02/Kb.For MMS sending, the charging is
event based and the charge is TK.5 per MMS and the size of the MMS should not be more than
100Kb.
Package 2: It is same as Package 1(P1) in terms of services. But it is only being offered for GP
Post Paid subscribers. Subscribers only have to pay fixed monthly fee of TK.1000 for unlimited
browsing for a month. But this monthly fee will not cover the price of contents downloaded
from GPs WAP site (gpsurf.net) and for MMS he will also be charged as usual as TK.5/MMS
(excluding VAT).
Customer Identification:
It is important to identify whether the subscriber is eligible to get EDGE service in terms of
handset type, line (Pre-paid or Post-paid) he is using. It is to be mentioned that all handsets do
not support EDGE.
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Analysis & Findings
Back-up Tools:
For EDGE related service, special software called EDGE is used. Moreover, other tools are
used, like-
BSCS (Business Support and Control System): It is used to check what type of EDGE
package (P1 or P2) the post-paid subscriber is using.
OSS-(Operational Maintenance Support System): It is another tool that tells whether
EDGE service is availed for any subscriber either using a Pre-paid or a Post-paid line.
As EDGE is the newest kind of service offered for the first time in Bangladesh by
GrameenPhone, people is very much curious to know about the service. That is why; lots of
subscribers make calls to helpline to have a clear idea about EDGE.
How to resolve:
Generally when a subscriber makes complaint that EDGE is not still activated despite trying
several times, the status of his line is checked first from CSS. If the subscribers complaint is
proved to be true, then the subscriber is suggested to go to nearby Customer Care office of
GrameenPhone.
Sometimes subscribers fail to save the service settings on their handset, these settings are sent
again through EDGE software as per their request.
But to provision or cancel EDGE, subscribers have to send SMS on their own in the following
manner-
Send to
To Activate: Write EDGE 5000
P1 / P2
Send to
To Cancel: Write Cancel
5000
Mousumi Rahman
Analysis & Findings
After getting payment information from the Post-paid subscribers, the respective officials check
on his line status. If the line is barred, his line is unbarred by giving command to the system.
Normally subscribers convey payment information to helpline to reactivate their line. If the rest
of his bill, after deducting the paid amount from his total bill, comes below the credit limit, then
his line is unbarred by giving specific command to the system.
Customer Identification;
Before making any changes to the existing line status, the authenticity of the subscriber must be
checked in terms of whether he has really paid the bill. This authentication is also done by
matching the subscribers name with that of the name kept in the official record and when and
where he paid his last bill etc.
Back-up Tools:
Subscribers raise these types of requests when the line is barred because his bill and current
usage crosses his credit limit.
CREDIT LIMIT: Credit limit means up to which the subscriber can make his bill without
giving any payment and whenever his bill crosses the credit limit, his line will be barred.
Subscribers can raise their Credit limit by the payment of Security deposits. In this case, the
credit limit will be calculated in the following manner:
Security Deposit Of the subscriber +TK.1000 limit facility from GrameenPhone =Credit
limit
Unbarring done
Customers To Unbar Line Informing Customer Line is
from BSCS
Request Unbarred
Fig: Line Unbarring Process
How to resolve
The staffs at helpline unbar the line by giving specific command to CSCS and request the
subscriber to turn-off the mobile set for the next 10 minutes and turn it on after that.
Mousumi Rahman
Analysis & Findings
Subscribers often fail to generate or receive calls from other numbers due to network related
problems. These network problems usually arises during special offer season as for example
when GrameenPhone offered djuice to djuice call free after first minute at off-peak hours
during the last Eid Season, it resulted into huge network problem at that time. In these types of
situations subscribers usually make complaints regarding connectivity problem. From Helpline
they are requested to try later to their desired number.
Process of Handling: Verify the subscribers complain with the following Method
Mobile No.
Are you the original signatory: Y/N.
My Esay/U&I no:Y/N
My Time: Y/N
My Choice: Y/N
Can you say Activation date: Y/N
Last card recharge history: Amount & Date : Y/N
Case-1: - After verification unlock & send the pin instantly from ERS link
Status: Solved
Case-2:- If you are not ERS user or ERS link is not available pls. input CIMS with
unsolved status and inform subs. That you will get the PIN within 3 hours.
Remarks: PS
Status: Unsolved
Bill queries are one of the common queries from the subscribers end. These types of queries are
normally generated on bill cycles.
Bill & usage queries most of the times come from the Post-paid customers. Pre-paid customers
normally can know their bill by dialing *566#.
Mousumi Rahman
Analysis & Findings
Customer identification:
After getting a query from the subscriber regarding his or her bill, the first action would be to
identify whether he is the original owner of the mobile. As soon as the subscriber is proved to
be the original owner, he is informed about his bill and other bill related information.
Back-up Tool:
Bill query for the Post-paid users can be answered by using two types of software tools. These
two software are-
BSCS
FUP tool
BSCS: BSCS normally used for postpaid subscribers to answer their queries
FUP Tool: This tool normally is used to answer the billing and free minutes queries of Anytime
500 & 1600 users.
BSCS
Customer Desired
Query Services
FUP Provided
Subscribers usually make these types of queries on a regular basis because they want to keep
their payment up to date and they dont want their line barred due to non-payment of bill.
How to resolve:
Officials at helpline usually tell the bills from the above mentioned software. They also tell the
bill from the Pop-up screen.
There are also many products like Large Account, Corporate users for whom normally CSCS
software is used.
Mousumi Rahman
Analysis & Findings
Subscribers reach the Helpline to know whether GrameenPhone is launching any new product
or making any new offer to its valued customers. Helpline officials answer to these queries
according to the instructions they get from the management in this regard.
Post-paid subscribers pay their usage bills on a regular basis to keep their line active. As soon
as the subscriber pays their bill, he informs his payment update to keep his line from barring.
Customer Identification:
Before receiving payment update from the subscriber, it is important to check the following
things-
Whether he is the real subscriber?
Whether he is providing valid & complete payment information?
Whether he is providing the correct amount, date, bank, branch in his payment
information?
Backup tool:
To update the payment information, a software called BarGen is used. In this software some
information is updated along with payment like date, bank, and branch.
Subscribers make these types of requests most of the time when their line is barred. The line
gets barred when their bill crosses the credit limit.
Payment
Customer For payment Updates Update Notification of payment Update Subscriber
Request Software
Mousumi Rahman
Analysis & Findings
How to resolve:
When it is come to know that the subscriber has paid his bill, his mobile number is inserted in
the respective software. In the next step the paid amount, bank, and branch name are updated
simultaneously. At last, subscriber is assured that his payment information is duly updated in
his account
These queries are usually call charge related question arising from the subscribers end.
Subscribers usually ask about the call charges of a particular GP product. They sometimes
make complaints that these call charges are still too high and make requests to raise this issue to
top management.
Mousumi Rahman
Analysis & Findings
CIMS input:
Remarks: OBI-1
Status: Unsolved
CIMS input
Remarks: TS-22/TS-21
Status: Unsolved
Verify:
Check MINSAT
My Choice is activated or not
Subscriber cant activate My Time within 72 hours of the deactivation of My
Choice
CIMS input:
Remarks: 6to11 or 12to5 (input subs. desire time slot)
Status: Unsolved
Mousumi Rahman
Analysis & Findings
My easy No.
Message sending time:
Send message to right format: Y/N
In case of correction: maximum two-digit discrepancy is acceptable.
CIMS input :
Remarks: Right no & Wrong no.
Status: Unsolved
CIMS Input
Remarks:
Default (if everything is ok in both PRBT GUI & OSS)
PRBT (if PRBT-1 parameter is missing in OSS)
GUI (if PRBT-1 exists but GUI shows subs doesnt exist)
Status: Unsolved
CIMS Input
Status: Unsolved
Mousumi Rahman
Analysis & Findings
CIMS stands for Customer Insight Management. Every Time a customer makes a call at
hotline, the reason for calling is recorded for further analysis.
Complains
Queries
Requests
Different types of complains, queries and requests are categorized with different related topics.
The CIMS can also capture the status of the complain. There are two options:
Solved
Unsolved
Solved refers those whose problems, queries or requests are solved instantly. Unsolved refers to
those which needs back up support for solving the problem or query.
Besides the CIMS has a Remarks option where details of the call is recorded in written
manner. Each call must be recorded with specific remarks.
Each call center member is assigned with password & id to login and work with CIMS. CIMS
is very important as this is the reflection of customer suggestions and feedbacks.
Mousumi Rahman
Analysis & Findings
Mousumi Rahman
Analysis & Findings
CVS Marketing Complain Value Added Service All
CXC Marketing Complain Xtra Card Prepaid
Mousumi Rahman
Analysis & Findings
Followings are the request related ticklers:
Mousumi Rahman
Analysis & Findings
Mousumi Rahman
Analysis & Findings
Satisfied with the cost that is paid for Satisfied with the cost that is paid for
-27 23 solution -32 18 solution
Customer Managers - really listen & Customer Managers - really listen &
-10 40 understand your problem -8 42 understand your problem
Customer Managers - able to solve the Customer Managers - able to solve the
-18 32 problem on first call -16 34 problem on first call
Can Easily record payment info / Can Easily record payment info /
-19 31 complaints -17 33 complaints
-27 23 Do not have to wait on Queue -32 18 Do not have to wait on Queue
64% Customers are not satisfied with the cost required for 121 Hotline
Service. (10% Negative change in satisfaction)
64% customers are not satisfied for waiting on queue (10% Negative
change).
Mousumi Rahman
Analysis & Findings
-13 37 Satisfied with Existing Product -13 37 Satisfied with Existing Product
Mousumi Rahman
Analysis & Findings
3.4
3.7
4.0 3.4 2.7 3.2
Flexibility Dependability
**Measurement on a scale of 5.
Mousumi Rahman
Analysis & Findings
Other reason 2
Products & features 16
Customer service 25
Tariff 3
Network Coverage 54
0 20 40 60 80 100
Other reason 2
Products & features 13
Customer service 28
Tariff 3
Network Coverage 54
0 20 40 60 80 100
Mousumi Rahman
Analysis & Findings
Others 9
Internet 5 Preferred Media For
2 Marketing Products
Radio
Bill Board 4
News Paper 34
TV 47
0 10 20 30 40 50
9 22 5
New Products &
Services as per
% expectation
67
1
7 9
-100 -50 0 50
Positive Negative
Mousumi Rahman
Analysis & Findings
Overall Satisfaction
Overall
-26 74 Satisfaction
Delivers as per
-47 53 expectation
GP office
-33 67 reachable
Customer
-41 59 Manager's
approach
Mousumi Rahman
Analysis & Findings
Now, they have bigger challenge to face in the near future of reaching
higher number of subscriber bases and establishing its support system. In
order to face such challenges, the employee needs to be real smart
professionals with great self-motivation and proactive attitude. And above
all, they need teamwork. They believe, we are the best bunch of
professionals here in our GP Team. It is our contribution to the company that
will make GP a brighter star in the country or even more.
Mousumi Rahman
Analysis & Findings
In the later part, I have presented two real facts explaining how inter unit
dependency is important in providing customer service through hotline and
at the end I have made some recommendations in order to resolve this
major problem and other problems as mentioned above.
Mousumi Rahman
Analysis & Findings
Here I have made some recommendations to improve the call center by more inter-unit
interaction under CMD. As a result the customer service will be improved and customer will
get positive experiences from postpaid helpline services. The recommendations are-
Routine inter-unit meeting should be held every week on the overall customer
service related problems to find ways to resolve these problems more quickly
and in a better way.
Hotline team should be provided with training on the fundamental/basic
activities of all units, so the dependency on other units can be reduced to a great
extent.
The communication among the units must be frequent, so all the units will get
follow-up on the current problems regularly.
The training and counseling unit must be re-arranged in order to improve the
quality of training. So, the level of job knowledge of both the new and existing
employees will be improved.
If any unit concerned with offering a particular service faces any difficulty in
rendering that service, that unit must give full-fledged information to Post-paid
unit in advance, so that customers can be served with proper explanation
regarding that service.
Here there are some other recommendations to remove the other problems as I have mentioned
before-
Technical unit of GrameenPhone must come up with new and advanced software
tools to facilitate the rendering of customer service in a better way.
Job rotation for every employee must be done on a regular basis to improve the
overall efficiency of Customer Management Division.
Mousumi Rahman
Analysis & Findings
Mousumi Rahman
Analysis & Findings
Mousumi Rahman