Professional Documents
Culture Documents
The principle functions of the ZWMA are to protect consumers in relation to pre-packaged commodities,
to approve the use of all types of weighing and measuring instruments used in trade and to verify the
accuracy of these weighing and measuring instruments at prescribed intervals.
ZWMAs operations are guided by a Strategic Business Plan (SBP) which covered the period 2014 2016.
The Vision, Motto, Mission and Values that guide our Agency are as follows:
Vision:
Mission:
Motto:
Values:
The Agency actively espouses the following values to guide its staff in the day to day execution of their
duties:-
Service Accountability Collaboration
Integrity Fairness
Quality Continuous improvement
CHIEF EXECUTIVE
OFFICER (Z1)
Personal Assistant (Z5)
6
Metrologist
Z4)(6) Metrologis
Senior Laboratory Procurement Officer ICT officer (Z5) Human Resources
-Chinsali (1) Accountant (2) (Z5) Admin officer PRO
Metrologist Services (1) Auditor
-Mansa (1) (Z5) Officer (1) (Z5) (1) (Z5) (Z5)(1)
(Z4)(6) Lks/Ndola (Z5) (1) Asst.
-Solwezi (1) -Revenue (1)
(Z5) (2) Surveillance
-Kasama (1) -Choma (1)
-Expenditure (1) & Quality
-Ndola (2) -Lusaka (3) Mktg Assurance
-Chipata (1) ICT Assistant
(M5)(2) Ass- Assistant & Assistant Officer (2)
-Kabwe (1) Officer (Z6) (1)
Metrologist Procurement Officer Sales Internal (Z5)
mongu Laboratory (2) (Z6) Auditor (Z6)
Service Assistant (1)
Accountant (11) Supplies (1)
Metrologist (Z6) Purchasing(1) Head Receptionist/
Registry
(Z5) (14) Driver typist (Z7)
clerks (Z7)
-Revenue: (Ndola) (Z7)
--Chinsali (1) (1) (Lusaka) (1)
-Mansa (2) Metrologist Choma (1) Chipata
-Solwezi (2) (Z5) (17) (1),kasama,solwezi,
-Kasama (2) Kabwe,mansa, Drivers
-Ndola (6) -Choma (2) chinsali,mongu (7)(Z8)
-Lusaka -Suppliers & General
(10) Payments (1)
-Chipata (2) -Payroll& Staff Office
-Kabwe (2) Payments (1) Orderlies (Z9)
Mongu(1)
General
Workers
(Z10)(3)
Accounts Assistant
(1) (Z7)
-Lusaka (1)
FOREWORD BY THE CHAIRPERSON
verifications in fulfilment of its mandate. This was
five thousand seven hundred twelve (5,712) more
verifications than those undertaken in 2015. The
increased verifications ultimately led to enhanced
consumer protection.
I
am pleased to present to you the Annual Report
for the Zambia Weights and Measures Agency Fixed Assets Management Policy;
(ZWMA) for the 2016 financial year. Financial Management Policy;
Communications Policy;
2016 was a successful year for ZWMA and I shall now Corporate Risk Management Policy; and
highlight some of the notable areas of delivery: Internal Audit Charter.
1. Increased Consumer Protection These Policies shall see the uniform application
The ultimate goal for Legal Metrology is that of systems and procedures in line with best
of Consumer Protection. Consumer protection practice and shall ultimately lead to continuous
continued to be the underlying factor of most, if improvement in the Agency.
not all, the activities that were undertaken by the
Agency. This protection was achieved through 4. Decentralisation of Operations
increased inspections in the area of instruments In its continued quest to support Governments
and pre-packaged commodities. Decentralisation Policy, the Agencys Chirundu
Office was fully operationalised during the course
In 2016, one thousand twenty six (1,026) inspections of 2016. Further, the Agency secured office
of instruments were carried out, whilst in 2015 the accommodation in Solwezi. The Solwezi Office is
Agency carried out one hundred seventy one (171). expected to be operational by the first quarter of
2017. The continuous process of decentralisation
In 2016, inspections of pre-packaged goods were shall undoubtedly result in enhanced consumer
carried out for mealie-meal, bread, stock feed, protection. In order to achieve this vision, ZWMA
sugar, rice, flour to mention but a few. shall and must also continue to invest in its most
valuable asset, its human capital.
2. Increased Legal Metrology Activity
The year 2016, saw the Agency undertake twenty In conclusion, as we reflect on the Agencys
thousand two hundred ninety two (20, 292) performance in 2016 and the anticipated demand
Finally, I would like to comment the Board, Management and Staff of the Agency for their tireless efforts
which have made the numerous achievements attained thus far, a reality.
Jordon Theu
Board Chairperson
Construction Works
2016 saw the continuation of construction
I
works that began in 2014. These works included
n the year 2016, ZWMA had a number of success the construction of additional office space and
stories that can be told all too proudly. In this laboratories at the Agencys Head Office in Lusaka.
regard, I shall share some of the highlights of 2016 In addition, during 2016, the weighbridge works at
the Ndola Office were completed. It is expected that
Inspection and Verification of Instruments and the official commissioning of all these works shall
Pre-packaged Commodities be undertaken in the course of 2017.
Board of Directors
Jordon Theu
Board Chairperson (LAZ)
Mr. Lusungu Ndovi - ZCA Mr. Patrick Malindi Truckers Association of Zambia
Mr. Manuel Mutale - ZABS Mr. Levy Mazimba - ZICA
Ms. Langiwe Lungu - ERB Mr. Sajeev Nair - ZAM
Mr. Walubita Luwabelwa - LAZ
Mr. Andrew Sibale - MoF
Eng. Himba Cheelo Eng. David Zulu Adrine Muchimba Frank Mulenga
Chief Executive Officer Acting Director - Operations Director - HR & Admin Director - Finance
Through the activities of this Department, the Compliance monitoring by way of inspection of pre-
consumer receives optimum protection in respect of packaged commodities was also enhanced during
all commercial transactions involving weighing and the year under review. The commodities inspected
included but were not limited to:
measuring. In addition to its institutional consumer
a) mealie meal;
protection activities, the Agency collaborates with b) flour;
other Government Regulatory Agencies who also c) rice;
have an interest in upholding consumer protection. d) cement;
These regulatory authorities include Energy e) fertilizer;
Regulation Board (ERB), Zambia Bureau of Standards f ) stock feed; and
(ZABS) and Competition and Consumer Protection g) bread.
Commission (CCPC), with whom ZWMA undertakes
joint compliance monitoring inspections.
Lusaka based Operations staff led by Acting Director of Operations, Eng. David Zulu (blue suit)
During 2016, the Agency received eighteen (18) During the year under review, the Agency verified
notifications for Type Approval Certification for twenty thousand two hundred ninety two (20, 292)
new models of instruments. These notifications instruments compared to the fourteen thousand
translated into seventeen (17) successful type five hundred eighty (14, 580) instruments which
approvals with associated Certificates. This was were verified in 2015, representing an increase of
fourteen (14) more type approval notifications than 39.2% as shown in Table 2.
%Variation
45.2 41.1 17.5 250.0 61.6 10.6 12.4 39.2
(2016 vs 2015)
The Agency recorded a negative variance in the category of storage tanks as this is a customer driven
activity. During the period under review, there were few requests received for calibration of storage tanks.
2.3 Inspections
Inspections were conducted during the year under country mostly in butcheries, bakeries, milling
review, covering various categories of instruments plants, food processing plants, abattoirs, retails
and pre-packaged commodities. These inspections outlets and mobile grain buyers to mention but
were undertaken for compliance monitoring a few. Of the 1026 instruments inspected, five
purposes. hundred fifteen (515) were found to be compliant
and five hundred eleven (511) were non-compliant,
2.3.1 Inspection of Weighing and Measuring representing a non-compliance percentage of
Instruments 50.2% as shown in Table 3.
A total number of one thousand twenty six (1026)
weighing instruments were inspected across the
The majority of these instruments were either not type approved or were being used in an un-verified state.
Some of the instruments were rejected and the owners charged Rejection Fees, whilst other instruments
were seized and forfeited to the State, through the prescribed provisions of Section 29 of the Weights
and Measures Act, CAP 403 of the Laws of Zambia.
Inspection of pre-packaged goods was undertaken compliance at various trading premises across the
with the main focus being on labelling requirements country.
and net content in accordance with the legal
requirements in Section 15 of the Weights and Inspections conducted on mealie meal are as shown
Measures (Amendment) Act, No. 12 of the Laws in Figure 2.
of Zambia. Different products were inspected for
Choppies
Super-
market,
Lusaka
outlets
Pre-packaged
Inspection by Count
Goods
Non-
Product Total Compliant Action Taken
Compliant
Broiler feed 8 4 4 Restraint of sale
Juice 80 80 0 compliant
2.4 Renewal of Service Licences for Sheki Road, at Lake Petroleum Service Station along
Technicians Great North Road, at Kabangwe Filling Station along
During 2016, a total of one hundred and nine Great North Road and at Oryx Filling Station along
(109) Service Licences were issued to technicians Great North Road. Most of the cylinders were found
involved in the manufacture, installation, repair to be compliant and all the weighing instruments
or maintenance of weighing and measuring had valid certificates and stickers. Dealers of non-
instruments. This represented an increase of 15 compliant cylinders were advised to undertake the
more technicians than the 2015 number of 94 or necessary corrective action.
15.96%.
A joint inspection of mobile grain buyers was
2.5 Collaborative Regulation conducted in five (5) provinces namely Copperbelt,
During the year under review, joint inspections of Southern, Eastern, North Western and Central
road tank vehicles were conducted with Energy Provinces from 8th to 14th September, 2016. The
Regulation Board (ERB) and Zambia Bureau of inspections were conducted in collaboration with
Standards at the TAZAMA Fuel Terminals in Lusaka Competition and Consumer Protection Commission
and Ndola. Five (5) out of a total of thirty four (34) (CCPC), Zambia National Service (ZNS), Ministry of
road tank vehicles were found to have tampered Local Government and Housing (MLGH), Zambia
seals. The road tank vehicles were re-verified and Police (ZP) and Ministry of Commerce, Trade and
the owners fined. Industry (MCTI). The purpose of these inspections
was to ensure that the scales used by grain buyers
Following a fuel complaint received from Chinsali were verified and of an approved type. The joint
on 26th February, 2016, a joint inspection was inspection team found 134 grain buyers with non-
conducted with ERB and the Agencys Kasama compliant weighing instruments from a total of 231
Office. The instruments at the alleged service station grain buyers inspected. There were also 32 grain
were found to be compliant. buyers found engaging in unconventional methods
of buying farm products from unsuspecting
Compliance monitoring inspections were also farmers, such as the use of buckets, pots and tins
conducted with the ERB, Competition and which were not standard in terms of measurements.
Consumer Protection Commission (CCPC) on 22nd The Agency seized a total number of eighty five (85)
June 2016. These inspections were conducted in scales during this exercise which were forfeited to
Lusaka on Liquefied Petroleum Gas (LPG) cylinders the State as shown in Table 6.
at the Afrox main production plant along Sheki
National Milling
Pig Grower
30th May 2016 Company Malambo 280 0 280 All bag were quarantined
Mash
Road
NMC was fined for
National Milling Pig Grower
30th May 2016 883 0 883 offering for sale
Company Cairo Road Pellets
underweight stock feed
Total 3300 0 3300
Eng. Michael Nsefu (blue T-shirt) conducting sensitization campaign to Grain buyers and farmers found trading in Kapiri Mposhi on
the use of verified instruments.
During 2016, the Agency acquired more equipment The procurement of additional equipment was in
which is necessary for effective metrology service line with the Agencys continued efforts to overcome
delivery as listed in Table 8. The equipment shall a long standing challenge of inadequate equipment
be used during verifications of mass, length and and working standards for the use in verifications
volume. and inspections.
ITEM QUANTITY
Lead Seals 50 Kg
Dipping Paste 10
Dip Tapes 10
Vernier Calipers S (Manual) 02
Vernier Caliper D (Digital) 03
Micrometer Screw Gauge D (Digital) 03
Micrometer Screw Gauge S (Manual) 02
Further, the Agency was also a beneficiary of additional equipment under Phase III
of the United Nations Industrial Development Organisation (UNIDO) Trade Capacity
Building Project. The equipment that was received is shown in Table 9.
ITEM QUANTITY
Water meter Test Bench 1
Despite what would appear to be low staffing levels, the Agency managed to increase the numbers in
its core Operations Department to twenty nine (29), this being the highest level in the history of the
institution. This number will undoubtedly improve the Agencys service delivery.
Furthermore, this Curriculum has created an The institution also revised its Conditions of Service,
opportunity for Zambian learning institutions to Discipline and Grievances Procedures and the Motor
offer this training course to the citizens of this Vehicle Policy.
country as well as others in the region and further
afield. 5.4 Review of Strategic Plan 2014 -
2016
During the last quarter of 2016, the Agency
commenced the review of its Strategic Plan 2014
- 2016 with the assistance of consultants from
Management Development Division (MDD) of
Cabinet Office. The 2017 2021 Strategic Plan is
expected to be launched in the first half of 2017.
ZWMA PRO, Diana Ngula talking to judges at the 90th Agricultural and Commercial Show when they visited the MCTI stand.
Hon. Raymond Mpundu, Deputy Minister MCTI, officiating at the Lusaka Business Forum
ZWMA took part in the 2016 Copperbelt Agricultural ZWMA exhibited at the 90th Agricultural and
and Commercial Show (CACS) under MCTI umbrella, Commercial Show from 27th July, 2016 to 3rd August,
which took place from 1st to 5th June, 2016 in Kitwe. 2016. ZWMA/MCTI won the first (1st) Prize in the
The show saw MCTI scoop the first (1st) prize in Best Regulatory Authority Exhibitor category under
the category of Highly Commended Agency/ MCTI and all its Statutory Bodies.
Ministry under the one stop shop of the Ministry of
Commerce, Trade and Industry and all its statutory World Consumer Rights Day
bodies.
ZWMA joined the rest of the world in commemorating
A number of showgoers expressed interest in
the 2016 World Consumer Rights Day which was
learning about their consumer rights and fair trade
held under the theme, Using Water and Energy
practices. ZWMA had stand coverages on ZNBC TV,
Wisely for Sustainable Development. Activities during
MUVI TV and Radio Phoenix to raise awareness on
this commemoration included Road Shows in
the Agencys mandate.
various townships in Lusaka and a march past from
Lusakas main Post Office to the Freedom Statue
Zambia International Trade Fair (ZITF) where the commemorations were conducted. The
official commemoration was graced by the Minister
ZWMA participated at the ZITF alongside other of Commerce, Trade and industry, Honourable Mrs.
Statutory Bodies under the Ministry of Commerce, Margaret Mwanakatwe, M.P.
Trade and Industry (MCTI) from 29th June, 2016 to 5th
July, 2016. During the Fair, the Agency carried out
sensitisation and awareness programmes through
the use of Radio, Television and Drama Groups.
ZWMA CEO with (2nd from right) speaking during the ZWMA ZWMA Staff during Staff Wellness day
End of Year Team Building
6.1.2 Income
Total annual operational grants received from
the Government of the Republic of Zambia (GRZ)
Non-Tax Revenue (NTR) is revenue collected on (Amendment Act) No. 13 of 2013. The NTR collected
behalf of the Zambian Government by Zambia by ZMWA is remitted to the Ministry of Finance.
Weights and Measures Agency (ZWMA) for
fees charged by the Agency when conducting The total NTR collected in 2016 amounted K11.509
verification, calibration and inspection services. This million (2015: K9.541 million). Figure 7 below shows
is in accordance with the Weights and Measures the NTR collected in 2016 compared to 2015.
Administrative and operating expenditure totalled According to the Bank of Zambia, the Kwacha
K20.947 million (2015: K20.048 million). The closed at ZMW 9.8: USD 1 at 31st December, 2016
main operating costs were costs for personnel (2015: ZMW 10.98: USD 1). Further, the Central Bank
emoluments K12.964 million (2015: K12.245 million) Policy Interest Rate remained at 15.5% throughout
and recurrent expenditures K6.240 million (2015: the year (2015: 15.5%). According to the Central
K6.523 million). Statistics Office (CSO), 2015 Annual Inflation Rate
closed at 7.5% (2015: 21.1%).
6.1.5 Capital Expenditure
The weakened Zambian economy was mainly
Fixed assets amounting to K3.415 million (2015: due to the fall in international commodity prices,
K2.806 million) were acquired during the year electricity deficits, high interest rates and low
under review. No major changes were made to the economic activity in advanced economies2. Further,
accounting policies and use of fixed assets. the Government faced challenges in fully financing
its commitments3. These economic challenges
6.1.6 Impact of 2016 National Economic resulted in delays in receiving grant funding and an
Performance on ZWMA increase in the cost of goods and services in 2016,
which affected ZWMAs ability to manage costs. To
2016 saw the economy stabilise following the mitigate against this, the Agency suspended and/
weakening of the economy in 2015. In 2016, the or postponed some of its planned programmes and
Gross Domestic Product (GDP) was expected activities.
to grow at 3.1% down from 3.2% in 20151.
The detailed 2016 Audited Financial Report is
attached at Appendix 1 of this Annual Report.
1 2016 Budget Address Delivered to the National Assembly on Friday 11th November 2016
2 Refer to footnote 1
3 Refer to footnote 1
ZW MA
ZAMBIA WEIGHTS & MEASURES AGENCY
ZW MA
ZAMBIA WEIGHTS & MEASURES AGENCY