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Invoice Assignment 1 - Rachel Vissers ~

Due: At the beginning of class.

Definition of Invoice:

An invoice or a bill is a financial document that is completed by the seller (e.g.

company) and given to the buyer (e.g. customer) outlining the types, quantities and
agreed upon prices of the goods and or/services provided to the buyer. The invoice also
indicates payment terms or how the customer is going to pay the company over a set
period of time. Typically, the buyer has a maximum amount of days to pay for the goods
and/or services purchased from the seller.

Upon completion of this assignment, you will be able to:

Identify key terminology used in invoices.

Complete an invoice.
Calculate sales taxes.
Convert between percentages, fractions, and decimals.

Part 1. Define Purchase Order Key Terminology.

Instructions: Using the web as your online resource, define or describe the terminology -
in the chart below that are commonly associated with invoices.

Table 1. Invoice key terminology.

Terminology. Definition or Description.

1. Date (top of page). Date in which purchase order was issued

2. Serial Number. Product code for inventory purposes

3. Vendor. A company or individual selling a product or service

4. To. The individual or company receiving the invoice for payment

5. Ship To. Location where the goods are to be shipped

6. Customer number. A number that is used to keep track of the account of the
customer; can also be used to verify information

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7. Terms. A fixed period of time in which payment is to be received

8. Salesperson. An individual that is selling a product or service

9. Ship Week Of. A specific week when goods are to be shipped

10. Order number. Used to keep track of your shipment

11. Delivery via. States which company should be used to ship the items

12. Routing. Selects how the package should be delivered to the

destination (Example: sea, land, or air)
13. Item. An individual unit or item

14. Quantity ordered. The number of items that have been ordered from a supplier

15. Description. Gives a description of the items that are being ordered for
reference purposes
16. Unit count. How many units are ordered
.
17. Unit price. States the cost per unit

18. Total amount. Financial amount without taxes

19. Total. Total financial amount with taxes

20. Special Preferences as to how the order is to be shipped, such as

instructions. bubble wrap instead of Styrofoam peanuts

21 . Date (bottom of Date in which the items are expected to be processed

page).

22. Approval The individual who has to approve the order before it can be
signature. processed

23. Purchaser The individual who places the order

signature.

24. Title. The header usually has the company logo and address

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Part 2. Complete an Invoice.

Instructions: Read the scenario below and use the information provided to complete
the blank invoice form posted on DC Connect. You will also be required to show your
calculations when determining costs of the items. Online resources are posted on DC
Connect to help guide you with the mathematical component of this assignment.

Scenario:
Title: Administrative Assistant.

Company: Freshly Made Catering Inc.

Task: Your recently catered a party for the president of Durham College, Don Lovisa.
You have been given the task to create an invoice for the event.

Note: Cost prices indicated may not be for individual items. Therefore, individual prices
for each item will have to be calculated.

You will need to show your calculations for the numbers indicated on the next page.

Table 2. List and cost of food ordered.

Item. Quantity. Cost.

1. The Menu Wrap 50. $43.00 (add 13% tax).
Platter.
2. Signature 50. $7.25 for 2 Sandwiches (add
Sandwiches. 13% tax).
3. Chicken 50. $14.30 (add 13% tax).
Parmagianna.
4. Relish selection. 200. $16.50 per 4 guest (add 13%
tax).
5. Gourmet Coffee. 100. $20.00 per 8 guest (add 13%
tax).
6. Apricot & Sweet 50. $5.50 per guest (add 13% tax).
Potato Salad.
7. Assorted Tea. 100. $5.00 per 4 guest (add 13%
tax).
8. Butternut Squash. 50. $50.00 per 30 guest (add 13%
tax).
9. Fruit Kabobs. 50. $2.50, per guest (add 13%
tax).
10. Gourmet Cookies. 100. $35.00 per 20 guest (minus
add 13% tax).

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Show Your Calculations Here

How did you figure out the total costs and sales taxes for the following items?
Show your calculations for the numbers indicated.

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-=-

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 ,.
jfr_.ill
i YOUR LOGO
HERE
l INVOICE
We Love Food as Much as You Do! . ................... .

Freshly Made Catering Inc.

1734 Pebblestone Rd Invoice No : 10012
Courtice, ON LlE 2L5 Date : 3/9/2017
(905) 441-1804 Customer ID: 123456789
fresh lymadecatering@hotmail.com

Don Lovisa
Durham College
1610 Champlain Ave
Whitby, ON LlN 6A7
(905) 721-3300

so Signature Sandwiches

so .C:bicken Parmagi~n~>rz}.. \lt30

200 Relish Selection $4.13

100 Gou~CQ~ $250

so Apricot & Sweet Potato Salad $5.50

100 ~4;fea $1.25

so Butternut Squash $1.67

so . )Piuit Kabob$.,.
' ' C' /c ,~
,,;;t $2${);,,
100 Gourmet Cookies $1.75 $.175.f)O

Subtotal
Sales Tax@ 13.00% .637.7?,
TOTAL $ 5,543.78
Make all checks payable to Freshly Made Catering Inc.
THANK YOU FOR YOUR BUSINESS!