Professional Documents
Culture Documents
3 June 2016
INDUSTRIAL PLACEMENT
HANDBOOK PART 1
(PA002-5-2)
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Faculty of Business Management Ver. 3 June 2016
CONTENTS
Introduction 3
APU Letters
Appendix 11 APU Support Letter 26
Appendix 12 Letter of Declaration 27
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Faculty of Business Management Ver. 3 June 2016
Introduction
Before students go for Part 2 of their Industrial Experience, they will be assessed on
their effort and learning experience of Part 1 which starts in Week 7 until they secure a
placement before Week 16. Part 1 is equivalent to 5 credits.
Students are required to send in a report that consists of the following and the
breakdown of assessment weightage:-
A plan of action for seeking employment, including supporting documentation
such as CV and letter of application (30%)
A portfolio of evidence of activities demonstrating employability skills that
have been developed and the contexts in which this took place (LOs 1, 4 and 5)
30%
Log Book (40%)
Accurate record of work conducted from Week 7 until the offer letter is issued.
Log Book needs to be done on a weekly basis. A portfolio of evidence
demonstrating active pursuit of internship opportunities, and either
confirmation of being selected for an internship of at least 12 weeks duration or
a schedule of suitable activities planned that will provide opportunities for
personal and professional development equivalent to an internship of 12 weeks
duration (LOs 2, 3 and 4) 40%.
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d) Personal Development
This objective is about developing personal attributes like self-confidence, maturity
and self-reliance. The ability to accept responsibility, to work effectively - especially
under stress, and to build on previous knowledge and experience, all contribute to this
factor.
f) Career Preparation
This objective is about the contribution work experience makes to career development.
Knowledge of potential careers, and experience of them, as well as the development of
new areas of interest are important aspects of a placement. An insight into different
careers and the opportunities for recruitment provided are other significant aspects of
this factor.
g) Technical Development
This objective is concerned with the development of technical knowledge and
expertise. It is about being involved in doing the day to day tasks. It concerns
perceiving the needs of a task accurately and knowing how to extract information
quickly and effectively in order to complete the task at hand.
The structure of the placement is dependent on what work the employer requires. Our
only proviso is that the work is where possible, related to the students course of study.
Typically, the student may become part of a project team or work solo on a variety of
projects. We would encourage organisations to contact APU Careers Centre when they
have a role which may be suitable for one of our students, as we have a large number
of awards which combine a variety of skills. Some of the most successful placements
from the perspective of the employer and student have been challenging projects that
stretch the student and necessitate the use of problem-solving skills. However, it
should be said that students do need some guidance and structured help during the
placement from the employer and University, particularly in the first few months of the
placement.
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Faculty of Business Management Ver. 3 June 2016
Internship of less than 40 hours per week for 12 weeks with any organisation
Occasional or casual work undertaken
Voluntary or charity work
Conduct of industry based projects during modules studied on their programme
Attendance at industrial talks, conferences, business events or training within or
outside university
Industrial visits or organisational exposure organised as part of the university
studies or other such
Participation in competitions
The final year project especially if related to external organisations and/or
involving industrial or professional fieldwork
Any other activity in which the employability skills can be further developed
The placements team is on hand to support the student along with the assigned Visit
Tutor/Academic Supervisor. The student is encouraged to overcome any difficulties
they may encounter themselves but the team is a support mechanism that is always
available.
As with the students, the placements team wish to build a good relationship with the
companies and will endeavour to support the facilitation of a successful placement. A
placement work plan or project is discussed with the appointed Visit Tutor/Academic
Supervisor from the University and the students Industrial Mentor/Company
Supervisor at work. Assessment is made both by the firm using a feedback form and
via discussions during a Visit Tutor/Academic Supervisor visit(s) to the firm. The tutor
checks that the student is performing well and that there are no adverse personal issues.
8. Future Recruitment
9. Remuneration
The placement is normally a paid period of employment. The rate varies according to
type, size and policy of industries. The rate is influenced by factors such as the worth
of the work undertaken and location. However, for companies registered with
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TalentCorp, the amount payable by the companies to the interns shall be a
minimum of RM500.
10.Employment Contract
Email: joblink@apu.edu.my
Phone: 03-8949 6000
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Internship Mechanism and Process Flow
The first briefing about the internship will be Week 3 of the Semester 2 of Year 2. At
this point students are given the broad outline of the internship. They will be generally
briefed on what to expect during their internship. This is to mentally prepare students
that they will have to do an internship as well as plan their leaves accordingly.
A second briefing will be given in the Week 14 of the Semester 2 of Year 2. This will
be indicated in the Course Schedule. This will be detailed briefing where students will
be given a copy of the Industrial Placement Handbook and briefed on the Assessment
and Grading Criteria. This briefing will be followed by a workshop session on how to
write Curriculum Vitae (CV), Application Cover Letter and Interview Skills. Upon
completion of the briefing and workshop students will be required to pre-register for
the internship according to their area of specialism and identify their prospective
employers. It is the students responsibility to find their prospective employers.
Subsequent to pre-registration, students are now ready to source and submit their
internship applications to the prospective employers of their choice. Application for
internship placement is divided into two parts, the first part is the Self-Internship
Placement where students source for their own employers and apply for at least
three different employers in one month time.
When students provide sufficient evidence of the difficulties of getting a placement, the
students can seek help from the APU CAREERS CENTRE or the Internship
Coordinator. The APU CAREERS CENTRE and Internship Coordinator will try their
best to find corporate/industry partners willing to assist and provide internship
placement for the students. Students who opted for such assistance will have no choice
on the type of employer and location. APU CAREERS CENTRE will finalise the
placement.
Students are expected to attend job interview sessions during the application period for
screening and selection by employers. Students will have to send the CV, Application
Cover Letter together with the APU Support Letter.
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The Letter to Employers will be provided by Administration Office. Students are
encouraged to select companies within West Malaysia. However, international students
may select companies (sourcing on their own) in their home countries.
At this stage, students are expected to have their own internship portfolios ready and
available at any time. A copy of all documents used for applying for the internship
should be furnished to the Internship Coordinator who will file them in individual
student files.
The Letter of Appointment/Letter of Offer given by the host company must be signed
by students if they agreed to it. The placement requires verification and confirmation
from the APU CAREERS CENTRE and approval from the School. Once the
application for Internship is successful, the following actions must be carried out by
students, APU CAREERS CENTRE, School and Host Company:
b) Internship Coordinator will contact and check the authenticity of the company and
will immediately get the approval of the School for the said internship placement;
c) Host company is to assign a supervisor and provide briefing to the Interns on the
expectations, rules and regulations of the company. Interns will be treated just like
any other employee in the company.
d) Interns to obey and follow all the regulations set by the host company.
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Faculty of Business Management Ver. 3 June 2016
Grade (Year 3,
Week 6)
END
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Faculty of Business Management Ver. 3 June 2016
Appendix 1
This form must be completed as fully as possible and returned to the Internship
Coordinator when a placement has been secured. Please inform Internship Coordinator
if there are any changes to this form by sending an updated copy. You can return this
form by hand delivery or post.
Faculty of Business Management, 5th Floor, No. 3, Jalan Tasik Mines Resort City,
43300, Seri Kembangan, Selangor. Tel: 03-8949 6098
(Note: Make a copy and attach these forms with the internship agreement/approval form which
is submitted to the internship coordinator.)
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Appendix 2
STUDENT EMPLOYER
_____________________________________________________________________
______________________________________________________________________
______________________________________________________________________
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A. Conditions of Employment
___________________________________________________________________
___________________________________________________________________
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6. Keep the employer and the coordinator informed of any change in his/her program
or intentions.
7. Send a follow up thank you letter to the employer upon completion of the
internship.
1. Assist the student in securing on the job training related to his/her career goals.
2. Assist the student in times of need.
3. Work with the employer in developing training plans consistent with the students
career goals.
4. Report problems related to the internship experience program to appropriate
persons or officials.
5. Terminate this agreement if, after other appropriate investigation, no other mutually
agreeable alternative is available.
Date: _____________
Date: _____________
Date: _____________
(Note: Make three copies of this document, one copy is retained by student, one copy for
industrial supervisor/HR and one copy for Internship Coordinator.)
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Appendix 3
Maryam Sayed
JLN, OS
South city, 43300
20.10.2016
[Recipient Name]
[Title]
Arabi bhd
JLN,OS
Southcity,43300
Dear[Recipient Name]:
[Signature]
Maryam Sayed Mohamedahmed
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Appendix 4
CV Template/Sample
<<PICTURE>>, professional picture only
Contact Info
Personal Particulars
Educational Background
Diploma/ Equivalent
Field of Study :
Major :
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Faculty of Business Management Ver. 3 June 2016
Institute/University :
Grade :
Graduation Date :
Employment History
Work Description:
Work Description:
Technical Skills
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years
Languages
Additional Info
Availability :
Miscellaneous
Awards:
References
Minimum 2
Mr Jones
Relationship :
Position :
Tel :
Email :
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Faculty of Business Management Ver. 3 June 2016
Appendix 5
10 Most common interview questions:-
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Appendix 6
INDUSTRIAL EXPERIENCE PART 1 (PA002-5-2)
PRE- INTERNSHIP ASSESSMENT FORM
SECTION TO BE COMPLETED BY THE UNIVERSITY SUPERVISOR
Enter a mark Enter a mark Enter a mark Enter a Enter a mark
between between between mark between
0 and 11 12 and 14 15 and 19 between 23 and 30
20 and 22
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Faculty of Business Management Ver. 3 June 2016
Enter a mark Enter a mark Enter a mark Enter a Enter a mark
between between between mark between
0 and 11 12 and 14 15 and 19 between 23 and 30
20 and 22
Enter a mark Enter a mark Enter a mark Enter a Enter a mark
between between between mark between
0 and 15 16 and 19 20 and 25 between 30 and 40
26 and 29
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Portfolio of skills
out of 30
Portfolio of
evidence out of 40
Total
out of 100
Appendix 7
PART 1- PRE INDUSTRIAL EXPERIENCE
ASSESSMENT FORM
(To be completed by Academic Supervisor.)
2. Programme/Course: _______________________________________________
4. Intake: __________________________________________________________
5. Company: _______________________________________________________
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4. Professional conduct letter
____________________________________________________________________________________________
____________________________________________________________________________________________
..
Academic Supervisors Signature
Name :
Designation :
Date :
Appendix 8
Part 1- Pre Industrial Experience Logbook
Date: _________________
Contents:
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Appendix 9
ASIA PACIFIC UNIVERSITY OF TECHNOLOGY & INNOVATION
FACULTY OF BUSINESS MANAGEMENT
Student Name:
Student ID No:
Intake: PART 1-PRE INDUSTRIAL
EXPERIENCE LOGBOOK
Academic Supervisor:
Start and End Date:
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Appendix 10
Appendix 10
PART 1-INDUSTRIAL EXPERIENCE MEETING REPORT
FORM
To be completed after each meeting and returned to:
SUMMARY
Yes/No
Yes/No
Notes on Meeting
............................................................................................................................................
............................................................................................................................................
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Appendix 11
Sample APU Support Letter
With reference to the above, Mr. [NAME] is a student of Asia Pacific University of
Technology & Innovation (APU), attending the [NAME OF PROGRAMME]
programme at our campus in Mines Waterfront Business Park, Seri Kembangan..
As such, we support [NAME] request for an opportunity to carry out his internship
with your esteemed organisation, as to fulfil the requirements of his programme. He
will be available for this compulsory internship programme for a Minimum of 12
Weeks from ____ onwards.
Meanwhile, should you require any other information on the services provided by our
Career Services Department (on-campus career presentations, graduate recruitment,
industrial training, part-time vacancies, career fairs, on-line job vacancy advertising),
please do not hesitate to contact Internship Coordinator at 603-89496178.
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Faculty of Business Management Ver. 3 June 2016
Alternatively, you could directly e-mail at rozitaayu.zulkifli@apu.edu.my. We would
be happy to meet you for a discussion should you require any further clarifications, and
look forward to your positive response.
Thank you.
Yours sincerely,
________________________
[Name and Title]
Asia Pacific University of Technology & Innovation
4th Floor Block A, Mines Waterfront Business Park
No 3, Jalan Tasik Mines Resort City, 43000 Kuala Lumpur, Malaysia.
Email:
Phone: (+6) 03-8949 6098 Fax: (+6) 03-8949 6001
Appendix 12
Date:
Students Name:
ID No:
Batch and Course of Studies:UC2F1501
Chairman of the Internship Committee
Asia Pacific University
Letter of Declaration
I hereby declare that I fully understand the rules and regulations with regards to the
internship modules PA002-5-2 and PA003-5-3.
I promise that I will uphold my professional conduct when dealing with the
employer/employers. I assure the university that I will perform to the best of my
abilities to contribute to the organisation and make the most of the opportunity for my
personal advancement.
Best regards,
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Faculty of Business Management Ver. 3 June 2016
________________________
Name:
ID No:
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