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ROS New Registration application

Transaction Overview
What

To submit New application for PETRONAS ROS.

When

Perform this to apply for a new PETRONAS ROS account.

Menu Path

https://supplier-registration.petronas.com.my/

Roles

Vendor

Helpful Hints

R Required field entry


O Optional field entry
C Conditional field entry
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ROS New Registration application

1. Go to https://supplier-registration.petronas.com.my/

2. Click on to go to sign-up screen.

Field R/O/C Description


ROC/Business No R Example: NEW15-K
Company Name R Example: NEW15-K SDN BHD
Telephone No R Example: 03-99999999
Contact Name R Example: ALI
Email R Example: new15@new15.com
Password R Password of your choice
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3. Click on button to register.

4. Login to email account to retrieve email with activation link and click on link to activate pre-
registration account.
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5. Click on here link on activation page to go to login screen.

6. At the login, enter email and password. Click on .


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7. In Company screen, enter the following:

Field R/O/C Description


Company Name R Example: NEW15-K SDN BHD
Previously Known As O Example: NEW15
Date Incorporated R Example: 01/11/2001
SSM Form 9/Form A R SSM Form 9/Form A attachment
SSM Form 13 O SSM Form 13 attachment
Registered Address 1 R Example: 123 LORONG ROS
Registered Address 2 O Example: JALAN ROS
Town R Example: AMPANG
Postcode R Example: 51011
State R Example: KUALA LUMPUR

8. To attach file from PC. Click on button, then select the file to attach.
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9. After selecting file, click on button to upload attachment. Notice that file is saved on
screen. Click on checkbox to copy Registered Address to Business
Address.

10. All files attached will be available in , which can be selected later.
11. To attach files from Master, click on , then choose file by clicking on filename to
attach.
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ROS New Registration application

12. Enter the following:

Field R/O/C Description


License Registration Focal R Example: ROSLI
Person
License Registration Focal R Example: ROSLI@NEW15.COM
Person Email
Telephone No(1) R Example: 03-99999999
Fax No. R Example: 03-99999998
MD/CEO/COO Name R Example: AHMAD
MD/CEO/COO Email R Example: AHMAD@NEW15.COM
eProc Focal Person Name R Example: RIDZUAN
eProc Focal Person Email R Example: RIDZUAN@NEW15.COM
Finance Focal Person Name R Example: LILY
Finance Focal Person Email R Example: LILY@NEW15.COM
GST Registration No. O Example: 1123777881919
GST Registration Certificate C If GST Registration No. is filled, GST
attachment Registration Certificate is mandatory
Company Website O Example: www.yahoo.com
Nature of Business R Example: PRIVATE LIMITED/SDN. BHD
HSE Policy O HSE Policy attachment
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13. Click on to proceed to next screen. Attach Company Organisation Chart. Click on
button to add new employees.

14. Enter the following, then click on to add new employees experience and certifications

Field R/O/C Description


Employee ID Type R Choose from dropdown
Employee ID R Example: 783002-04-2233
Employee Name R Example: ALI
Citizenship R Example: MALAYSIAN
Position R Example: MANAGER
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Management Team O Mark X


Top Management O Mark X
Principal Employees/Others O Mark X
Status R Choose from dropdown
Qualification R Example: DEGREE
Years of Experience R Example: 10

15. In Experiences, enter the following, then click :

Field R/O/C Description


Experience R Example: VESSEL MAINTENANCE
Start Date R Choose from calendar
End Date R Choose from calendar
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16. In Certification, enter the following, then click :

Field R/O/C Description


Certification O Depending on MTR
Attachment C When Certification field is filled, Attachment
is mandatory.

Example: IMM FOR BLASTER & PAINTER.pdf


attachment

17. Click
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18. In Employee summary screen, enter Total No of Employees for respective columns. Then
click .

19. In Shareholder summary screen, enter the following:

Field R/O/C Description


Authorized Capital (RM) R Example: 120000
No of Preference Shares O Example: 1
Nominal Value of Preference O Example: 1
Shares (RM)
No of Ordinary Shares/Capital R Example: 100000
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Form of Annual Report (FOAR) C If current date more than 18 months from
attachment Date Incorporated, FOAR is mandatory
Form 24 attachment C If current date less than 18 months from
Date Incorporated, Form 24 is mandatory.
Hover "Form 24 is required for companies
incorporated less than 18 months or Form
24 issued after FOAR date"
Form 32A attachment C Hover "Form 32A is required if issued after
FOAR date"
Form 49 attachment C If current date less than 18 months from
Date Incorporated, Form 49 is mandatory.
Hover "Form 49 is required for companies
incorporated less than 18 months or Form
49 issued after FOAR date"
List of Latest Equity C Mandatory if Company/Shareholder Nature
Breakdown attachment of Business PUBLIC LIMITED/BERHAD

20. Click on , a message will appear requesting to click on . Click on


OK then proceed to click on . Click on again to add new
shareholder/director.

21. Enter the following:


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Field R/O/C Description


Shareholder ID R If Shareholder/Director Type is LOCAL
COMPANY NUMBER then maintain
company number
Example: 63727-T

If Shareholder/Director Type is
IDENTIFICATION CARD NUMBER then
maintain IC No.
Example: 783030-13-3302
Locality C If middle IC Number is 12 or 13, choose
Sarawak (IC code with K) or Sabah (IC code
with H). Only applicable for individual.
Shareholder Name R Example: ABC SDN BHD
Relation ID R Example: SHAREHOLDER
Shareholder/Director Type R Example: LOCAL COMPANY NUMBER
Nature of Business C Applicable only if Shareholder/Director Type
is LOCAL COMPANY NUMBER
Example: PUBLIC LIMITED/BERHAD
Shareholder/Director Status R Example: BUMIPUTERA
Citizenship R Example: MALAYSIAN
Address R Example: 12 JALAN TUN RAZAK
KUALA LUMPUR
54000 KUALA LUMPUR
MALAYSIA
Voting State C If middle IC Number is 71, 82, 88 or 99,
choose Voting State. Only applicable for
individual.
Date of Appointment R Choose from dropdown
No of Shares Owned C Enter number of shares owned accordingly
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22. Scroll down and enter the following, then click :

Field R/O/C Description


No of Ordinary share C If Nature of Business is PUBLIC
LIMITED/BERHAD or PRIVATE LIMITED/SDN
BHD, enter no of ordinary share.
Quantity Share of Bumi C Enter only if Nature of Business is PUBLIC
LIMITED/BERHAD
Quantity Share of Local C Enter only if Nature of Business is PUBLIC
LIMITED/BERHAD
Quantity Share of Foreign C Enter only if Nature of Business is PUBLIC
LIMITED/BERHAD

Note: click on to calculate quantity of shares.


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23. To add new subshare, click on edit icon for the shareholder/director in
Shareholder/Director summary screen.

24. Click to add new subshare, then click .

Field R/O/C Description


Subshareholder ID R If Shareholder/Director Type is LOCAL
COMPANY NUMBER then maintain
company number
Example: 63727-T
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If Shareholder/Director Type is
IDENTIFICATION CARD NUMBER then
maintain IC No.
Example: 783030-13-3302
Locality C If middle IC Number is 12 or 13, choose
Sarawak (IC code with K) or Sabah (IC code
with H). Only applicable for individual.
Shareholder Name R Example: ALI
Relation ID R Example: SUBSHAREHOLDER
Shareholder/Director Type R Example: IDENTIFICATION CARD NUMBER
Nature of Business C Applicable only if Shareholder/Director Type
is LOCAL COMPANY NUMBER
Shareholder/Director Status R Example: BUMIPUTERA
Citizenship R Example: MALAYSIAN
Address R Example: 13 JALAN AMPANG
AMPANG
51110 KUALA LUMPUR
MALAYSIA
Voting State C If middle IC Number is 71, 82, 88 or 99,
choose Voting State. Only applicable for
individual.
No of Shares Owned C Enter number of shares owned accordingly

25. Click on in Shareholder/Director summary screen.


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26. In SWEC summary screen, click on to add new SWEC.

27. Click on to select SWEC.


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28. Enter Work Category ID or Description into Search field to find SWEC. Then click on SWEC
to select.

29. Click on to select existing principal or click on to create new principal. Once
completed click .

Field R/O/C Description


Principal Name R Example: XYZ SDN BHD
Contact Person R Example: Andy
Address R Example: 23 JALAN TUN RAZAK
Country R Example: MALAYSIA
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30. Once existing principal selected or new principal created, enter the following:

Field R/O/C Description


Principal Company No R Example: 66673-T
Appointment Start Date R Select from calendar
Appointment End Date R Select from calendar
Person In-charge R Example: ANDY
Email R Example: ANDY@XYZ.COM
Contact R Example: 03-92838222
Contact 2 O Example: 03-92838221
Appointment R Appoint from HQ or Appoint from Regional
Appointment Letter C Mandatory if SWEC Mode of Operation is
attachment Agent or Rig Operator or Vessel Operator
Authorization Letter from HQ C Mandatory if Appointment is Appoint from
attachment Regional
Termination Letter attachment C Mandatory only for Change of Principal
Acceptance of Termination C Mandatory only for Change of Principal
Letter attachment
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31. For Key Personnel MTR, choose Key Personnel from dropdown. Click on to
maintain additional Key Personnel.

32. Click on to add new key personnel/employees.


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33. Enter the following:

Field R/O/C Description


Employee ID Type R Choose from dropdown
Employee ID R Example: 781103-33-3910
Employee Name R Example: AHMAD
Citizenship R Example: MALAYSIAN
Position R Example: ENGINEER
Management Team O
Top Management O
Principal Employees/Others O
Status R Choose from dropdown
Qualification R Example: DEGREE
Years of Experience R Example: 6
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34. Maintain Employee Experience.

35. Maintain Employee Certifications, then click on .


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36. Update Total No of Employees, then click .

37. Back in SWEC Detail screen, choose the new key personnel and experience. For Facility and
Equipment, choose/declare availability.
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38. For Company Experience, click on to add new company experience.

39. Click to add new company experience and enter the following:

Field R/O/C Description


Project Name R Example: PROJECT1
Project Description R Example: MAINTENANCE OF HEAVY DUTY
VESSELS
Client Name R Example: ARCO SDN BHD
Start Year R Example: 2003
End Year R Example: 2011
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40. Click on then . Select Company Experience from dropdown.

41. For External Body Registration/Quality MTR, click on to add new external
body certificate.
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42. Click to add new external body certificate and enter the following, then click
:

Field R/O/C Description


External Org Code R Choose from dropdown
Example: HSE MS
Valid Start Date R Choose from calendar
Valid End Date R Choose from calendar
Attachment R Example: HSE.PDF attachment
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43. Click to add new external body certificate for SIJIL PENDAFTARAN KAPAL and click on
to add new vessel/rig.

44. Enter the following:

Field R/O/C Description


Vessel/Rig Type R Choose either:
Vessel size below or equal 500
metric ton
Vessel size above 500 metric ton
Rig
Vessel/Rig Name R Example: VESSEL K01
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Valid Start Date R Choose from calendar


Valid End Date R Choose from calendar
Vessel/Rig Registration R Example: Vessel Registration.docx
Attachment attachment
Vessel/Rig Specification R Example: Vessel Specification.docx
Attachment attachment
Bollard Pull Attachment O
SMC Attachment C Mandatory if Vessel/Rig Type Above 500
DOC Attachment C Mandatory if Vessel/Rig Type Above 500

Click and .

45. Scroll down to External Body Registration/Quality MTR and select SIJIL PENDAFTARAN KAPAL
entry. Select Vessel/Rig from dropdown.
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46. Take note that Vessel/Rig info is populated accordingly. Click on then click .

47. In SWEC summary screen, click on to view SWEC Notifications.


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48. SWEC Notifications will display messages from PETRONAS. Once done click .

49. In Bank summary screen, click on to add new bank details.


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50. Select CURRENT ACCOUNT from dropdown for Account Type field.

51. Then click on to select Bank Key. Search for Bank Key by Bank Name and City. Click on
Bank Key to select.
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52. Enter the following:

Field R/O/C Description


Bank Account R Example: 100001010101
Cheque Signatory attachment R Example: Cheque Signatory.docx
attachment
IBAN O International Banking Account Number
(applicable only for foreign banks)

53. Click on to add new signatories.

Field R/O/C Description


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Position R Select position of signatory from dropdown


Name R Select from dropdown
Example: ROSLI

Then click .

54. Click to go to Bank summary screen.

55. In Bank summary screen, click .


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56. In Branch summary screen, click to add new branch.

57. Enter the following:

Field R/O/C Description


Registered Address 1 R Example: 33 LORONG ROS
Registered Address 2 O Example: 1/3 JALAN ROS
Registered Address 3 O
Town R Example: AMPANG
Postcode R Example: 50111
State R Example: KUALA LUMPUR
Country R Example: MALAYSIA
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Contact Person R Example: RAMLI


Telephone No(1) R Example: 03-99988333
Fax No. R Example: 03-99988332
Branch Email R Example: RAMLI@NEW15.COM

58. Click to add new branch bank details. Select CURRENT ACCOUNT from dropdown for
Account Type field and select Bank Key.

Field R/O/C Description


Bank Account R Example: 20000030100
Cheque Signatory attachment R Example: Cheque Signatory.docx
attachment
IBAN O International Banking Account Number
(applicable only for foreign banks)
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59. Click on to add new signatories.

Field R/O/C Description


Position R Select position of signatory from dropdown
Name R Select from dropdown
Example: ROSLI

Then click .

60. Click to return to Branch details screen.


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61. Click to return to Branch summary screen. Then click .

62. In Annual Audited Report summary screen, choose Target Financial End Date from calendar.
Then click to add new Annual Audited Report.
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63. Enter the following:

Field R/O/C Description


Financial End Date R Select from calendar
Profit of The Year (RM) R Can only maintain either Profit of The Year
(RM) or Loss of The Year (RM)
Example: 10000
Loss of The Year (RM) R Can only maintain either Profit of The Year
(RM) or Loss of The Year (RM)
Example: -10000
Share Premium O Example: 2.00
Reserve O Example: 10
Annual Audited Report R Example: Annual Audited Report.docx
Document attachment attachment
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64. Click on to return to Annual Audited Report summary screen, click .

65. In the Submit screen, mark checkbox to accept declaration agreement and click .
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66. After submitting application, there will be a notification screen. To view application, login
back to https://supplier-registration.petronas.com.my/

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