HSE Procedures

SUEZ OIL COMPANY Cairo-HSE-P-08

Paper Copy Valid one month from Print Date

Corrective and Preventive Action

Cairo-HSE-P-08
1.0 Purpose

The purpose of this procedure is to describe how all undesired conditions or

actions, hazards or non-conformances are identified, investigated and corrected.

2.0 Scope of application

This procedure covers procedures to be followed in all SUCO operations in the

Fields or Cairo Office.

3.0 Responsibilities

3.1 Initiator

The Initiator is responsible for raising the non-conformance or hazard with local
management using the standard form. He is also responsible for discussing the
non-conforming situation with the Area Authority to clarify the problem.

3.2 Area Authority

Only persons defined as competent by the Management can act as Area Authority.

The Area Authority carries out the risk assessment for the hazard or non-
conformance and fills in the box on the form.

Based on the risk rating, he defines corrective or preventive actions and assigns
people to the task. He also specifies the completion date.

3.3 HSE Department

The HSE Department maintains a database of all actions raised. A monthly report
is also prepared for Management indicating the status of all actions.

Every six months the HSE Department carries out an Audit to assess conformance
with the procedure and guidance.

The Senior HSE member retains all audit reports for a period of two years.

3.4 HSE General Manager (Cairo)

Once a year the HSE General Manager summarises the effectiveness of the
System for the MDs at the HSE Management Review.

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 HSE Procedures
SUEZ OIL COMPANY Cairo-HSE-P-08
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He maintains a central file of relevant correspondence and all documents and

reports used for the Management Review.

3.5 Field Manager

The Field Manager reviews the corrective action forms monthly at the Field HSE
Committee meeting.

4.0 Procedure

4.1 Initiation

If a substandard or non-conforming condition or practice is identified then the

person observing the issue should raise it to management by means of the
Corrective Action Request Form. See Appendix 1.

Reporting method and priority depends on the potential severity of the event.
Guidelines for reporting are shown in Appendix 2.

4.2 Risk Assessment

Having identified that work is needed the Initiator should discuss the problem
with the Area Authority. The Area Authority then carries out a risk assessment of
the situation to determine the priority for action.

He circles the most appropriate box on the form taking into account both potential
severity and the frequency or likelihood of a problem occurring. These categories
then describe the scale of the corrective or preventive action needed.

4.3 Corrective and Preventive Action

Corrective actions are designed to provide an immediate alleviation of the

problem without addressing the underlying causes.

Preventive actions are aimed at the underlying causes and should prevent the same
fault occurring in other areas.

The categories of actions needed based on the risk are:

A Immediate Corrective Action +Investigation +Preventive Action Plan

B Immediate Corrective Action +Preventive Action Plan

C Corrective Action

D Record only

He then identifies the relevant corrective actions, assigns people to action them
and specifies the completion date.

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 HSE Procedures
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4.4 Form Distribution

The Area Authority then distributes the form to the copyholders specified and to
those responsible for any actions.

Original Initiator,
Copy 1 Area Authority,
Copy 2 Field Manager, Division Manager
Copy 3 HSE Department

4.5 Action Tracking

The HSE Department assign a unique serial number to each Corrective Action
Form and enter the details in a Corrective Action Database for analysis and
follow-up.

The Area Authority prepares a monthly status report of all Corrective Actions
raised for the HSE Committee Meeting.

Every six months the HSE Department carry out an audit of the system and report
their findings to Management.

4.6 Closure

Once the actions on the form are completed the Area Authority passes the form
the Field or Division Manager for comment and signing off.

5.0 Administration

The Area Authority keeps these completed and closed Corrective Action Forms in
a file for a minimum of two years.

6.0 Accident/Incident Investigation

In the event of any situation being discovered that could have been the result of an
accident or incident, then this should still be reported through the
Accident/Incident Reporting and Investigation Procedure.

If there is any doubt the HSE Department should be consulted.

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 HSE Procedures
SUEZ OIL COMPANY Cairo-HSE-P-08
Paper Copy Valid one month from Print Date

Appendix 1

Corrective Action request Form

SUCO Corrective Action Request

Initiator Description Reference Number
(For HSE use Only)

Description of Item to Be Corrected

Time: Date: Signature: Initiator Name:

Department/Contractor Company

Area Risk Assessment

Authority

Potential Severity and Likelihood (Circle Most Appropriate) Action Guide

Immediate Corrective
Potential A Action
Severity
+ Investigation
Major C B A A A
+ Preventive Action Plan
Serious B B A A A Immediate Corrective
B
Action
Minor D C B A A
+ Preventive Action Plan
Negligible D D C B B C Corrective Action
Negligible Rare Often Routine Continuous D Record Only
Likelihood or Frequency

Date: Signature: Area Authority Name:

Department:

Area Corrective Actions

Authority
Action Corrective Action Person Planned Date Checked
Number Completion date Completed by HSE

Preventive Actions

Action Preventive Action Person Planned Date Checked

Number Completion date Completed by HSE

Field Comments:
Manager

Name: Signature: Date:

Original Iinitiator Copy 1 Area Authority Copy 2 Field Manager Copy 3 - HSE

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Accident Scale Injury Property/Process/ Environmental Actions

Production/Damage

Major Fatality More than $50000 Long term (>2 year) damage and poor Immediate Report verbally to MDs.
potential for recovery to normal state and
Broken Bones costing more than $50000 in direct loss or A/I written report faxed to MDs/O-
clean up costs. 1/HSE within 1 day.
Disabling Injuries
Invoke major emergency plan.

Serious LTIs $5000-$50000 Leads to immediate environmental damage A/I written report faxed to MDs/O-
lasting for up to 2 years and costing $5000 to 1/HSE within 1 day.
Strains $50000 in immediate clean up or control
costs.
Serious Cuts
Non-compliance with legal requirement.
MTCs

Minor Small cuts self treated Less than $5000 Monitoring or clean up costs less than $5000. A/I written report faxed to O-1/HSE
without LT. within 3 days.

High Potential Injury Accident Any event that could Immediate Report verbally to MDs.
or Incident lead to Fatality, Broken
Bones, Disabling A/I written report faxed to MDs/O-
Injuries 1/HSE within 1 day.

High Potential Other Loss Any event that could Any event that could lead to major scale A/I written report faxed to MDs/O-
Accident or Incident lead to major scale 1/HSE within 3 days.

Other Incident No injury No Property, Process, No discharge, spillage or breach of legislation Report through A/I system
Production loss, depending on potential.
Damage
Major potential as major accident,
serious potential as serious accident
etc.

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