HSE Procedures

SUEZ OIL COMPANY Cairo-HSE-P-06

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HSE Monitoring and Measurement Procedure

Cairo-HSE-P-06

1.0 Purpose

The purpose of this procedure is to describe how critical HSE parameters are identified,
monitored, measured and recorded.

2.0 Scope of application

This procedure covers procedures to be followed applicable to all SUCO operations at

Cairo and the fields. It includes activities generated and managed by Cairo Head Office and
implemented at the fields.

3.0 Responsibilities

The local HSE co-ordinator discusses with operations, maintenance and laboratory staff and
the HSE Assistant General Managers the optimum measurement regime for each critical
parameter.

The local HSE co-ordinator maintains a list of all critical parameters and relevant key
parameter measurement details.

Field and Division Managers are responsible for ensuring the required monitoring is done to
schedule.

When parameters fall outside the expected range then the Field or Division Manager is
responsible for ensuring that the corrective action system is used to record, investigate and
resolve the problem.

4.0 Procedure

4.1 Identifying Key Parameters

Any activity, product or service is identified as having the potential for significant Health
and Safety Risk or environmental impact or using the procedures, HSE Risk Assessment
Cairo HSE P-09 and Identification of Environmental Aspects, Cairo-HSE-P-05.

Once any activity, product or service has an identified significant risk or environmental
aspect then the essential elements for controlling that aspect need to be defined. This may
include provision of a written operating procedure or other control. In addition key
parameters for monitoring and measurement should be defined.

Whether a written operating procedure is provided or not, the need for recording
information to ensure the issue is under control is still required.

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 HSE Procedures
SUEZ OIL COMPANY Cairo-HSE-P-06
Paper Copy Valid one month from Print Date

The local HSE co-ordinator maintains a list of all critical parameters and relevant key
parameter measurement details for these significant factors.

The co-ordinator updates the documentation with the new parameters when new parameters
to measure are identified.

4.2 Monitoring and Measurement Types

Key parameters fall into several categories. Those that can be:

Type 1 - Measured readily by an established measurement technique

e.g. internal site laboratory testing

Type 2 - Those that can be established periodically by surveys, observations or

counts
e.g. lighting, noise, radioactivity, stocks of sludge etc.

Type 3 - Those that require external assistance

e.g. specialized laboratory testing

Type 4 - Those that require measurement of progress or actions

e.g. corrective actions, project plans for environmental improvements etc.

Having identified the key parameters to be monitored and measured, the co-ordinator must
consider the above categories to determine the appropriate measurement category.

Note that key parameters may be measured by more than one of the above categories. For
example, routine water effluent emissions are monitored daily but also analysed annually by
external laboratory.

4.3 Measurement Information Required

The local environmental co-ordinator then discusses with operations, maintenance and
laboratory staff and the HSE Assistant General Managers to determine the optimum
measurement regime.

The criteria to be specified are

Hazard or risk/significant aspect

key characteristic
type of monitoring required
measurement units
desired value
acceptable range
measurement frequency and time/schedule
measurement method
calibration frequency and method
reporting of results

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 HSE Procedures
SUEZ OIL COMPANY Cairo-HSE-P-06
Paper Copy Valid one month from Print Date

record retention and time

4.4 Non-conformance and Corrective Actions

Type 1 Measurements

When results fall outside the expected range of measurement corrective actions must be
taken to bring the parameter back into control. In addition these should be investigated
through the accident reporting and investigation system

Type 2 and 3 Measurements

These measurements are generally reviewed and evaluated by Field and Cairo HSE. In
these cases the corrective actions will be assigned based on the type of study or exercise
carried out. eg. re-testing, further study or other action.

Type 4 Measurements

Field Managers should review progress on these actions on a regular bi-monthly schedule.
Records of meeting minutes, action status or reviews should be kept.

Any actions that have slipped or are not effective should be discussed and further actions
proposed. This should also be minuted and followed up.

5.0 Applicable Forms

Monitoring and Measurement Sheet

6.0 Required Records

The HSE co-ordinator holds a summary sheet of key parameters being monitored.

Key parameters monitored are recorded on local results sheets.

Calibration status sheets are held by the relevant operations, maintenance, laboratory or
HSE staff who are responsible for arranging the calibration.

The HSE Assistant General Manager holds the schedule and records for testing done by
external laboratories.

Minutes of Field corrective action progress meetings are held by the Field HSE co-
ordinator.

Minutes of Project plan and progress review meetings are held by the relevant project
manager.

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 HSE Procedures
SUEZ OIL COMPANY Cairo-HSE-P-06
Paper Copy Valid one month from Print Date

Critical HSE Parameters for Monitoring

ID HSE Risk Critical Measurement Desired Units Acceptable Frequency Test Method Calibration Results Record
orSignificant Aspect parameter Type Value Range or Schedule Method Reported Retention
(+frequency) to Time

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